Forum Discussion
Changes to meeting recordings - saved to OneDrive and SharePoint instead of Stream.
EmileRec Hello! I haven't had a chance to try this so I can't say anything about the inheritance and if they can actually delete the recording. But it's a good question and the official docs aren't clear about it.
In your scenario you're using a channel meeting and permissions are inherited from the owners and members list in the channel as per this description.
Who has the permissions to view the meeting recording?
- For non-Channel meetings, all meeting invitees, except for external users, will automatically get a personally shared link. External users will need to be explicitly added to the shared list by the meeting organizer or the person who started the meeting recording.
- For Channel meetings, permissions are inherited from the owners and members list in the channel.
https://docs.microsoft.com/en-us/MicrosoftTeams/tmr-meeting-recording-change#frequently-asked-questions
Then you have a couple of disclaimers saying:
- "Only the organizer of the meeting (non-channel) and the person who started the recording will be able to edit the recording. But everyone invited to the meeting will be able to view the recording."
- "In Q1 of 2021, only the meeting recorder and organizer will be able to download the meeting recording. All other attendees will only be able to view it."
https://support.microsoft.com/en-us/office/play-and-share-a-meeting-recording-in-teams-7d7e5dc5-9ae4-4b94-8589-27496037e8fa#bkmk_meetingrecordingstorage
So I suppose you have to edit the permissions when recording a channel meeting (SharePoint) as the permissions are inherited. At least for now.
Hello ChristianBergstrom,
Is there anything we can do so instead of having group meetings recordings being stored in the Personal OneDrive for Business (under "Recordings") to have them just stored in a folder in SharePoint?
At the moment its a manual job to move them I was hoping there is something a bit more automated to get them into SharePoint. I have setup a recurring PowerAutomate Flow (https://powerusers.microsoft.com/t5/Building-Flows/Move-files-in-folder-from-OneDrive-to-Sharepoint-into-a-newly/td-p/673833#) to do it, but this ONLY works for me.
To provide some context we have weekly meetings in a chat call where one person records. Most of the time this is the same person but holidays and other leave would mean someone else would record. I'd like someway to send these recorded videos to one main storage so everyone can view them.
Any ideas or insight will be appreciated.
Thanks
rhyshicks I'm not aware of a fully-automated organization-wide solution, but you can try this semi-automated workaround: use MS Power Automate to move all files from personal OneDrive to proper SharePoint localisation. Such flow would be free of charge for you (this part of PowerAutomate is available as part of O365 license).
Thank you DominikPL for you suggestion. The flow that I have does soemthing similar however it is only running for one user. I would need to potentially run for all users.
ChristianBergstrom we have considered that however having a channel dedicated for one meeting doesn't really make a whole lot of sense for us.
rhyshicks did you ever receive information on how to do this? I have the exact same question and it doesn't seem like it has been answered for you. Maybe I am misreading something though.
bruce-bruce hey - unfortunately not, it's still a manual effort to move them. I have tried using PowerAutomate to automate this but it tends to timeout when trying to move large videos.
- Hi, I re-read your post above and noticed the context part. That made me wonder as these are how the permissions work. As you’ll see in almost all scenarios the members of the meeting have read access by default.
https://docs.microsoft.com/en-gb/MicrosoftTeams/tmr-meeting-recording-change#permissions-or-role-based-access