Forum Discussion
Microsofthow could i add digital signature to Forms?
I would like to add a digital signature to registration Forms, is there a way to do that?
Not with Forms alone at this time.
However it's possible that you could use Microsoft Flow to take the response, have an email sent the submitter with the details for approval (the verification would be that they have used their registration email to confirm what they have submitted), which will then trigger an email to you with the response.
You could also have the response stored in SharePoint, or as a document, etc (I have set something similar up in my company).
It's a workaround and the UserVoice idea below is a good one for proper functionality.
Cheers
Damien
- Hi Nechama,
To confirm that this is not currently available. However, there are a few uservoices open to have this functionality
https://microsoftforms.uservoice.com/forums/386451-welcome-to-microsoft-forms-suggestion-box/suggestions/31419127-add-a-signature-field
https://microsoftforms.uservoice.com/forums/386451-welcome-to-microsoft-forms-suggestion-box/suggestions/35192080-add-digital-signature
I voted! I would recommend you do too and drive as many people as possible to this in order to get Microsoft's attention and drive this much needed functionality onto the roadmap. Digital signatures for forms is really needed for auditing and governance.
I hope I answered your question. If I have, please like the response and set this answer as the solution. I look forward to answering more of your questions in the community in the future.
Best, Chris Not with Forms alone at this time.
However it's possible that you could use Microsoft Flow to take the response, have an email sent the submitter with the details for approval (the verification would be that they have used their registration email to confirm what they have submitted), which will then trigger an email to you with the response.
You could also have the response stored in SharePoint, or as a document, etc (I have set something similar up in my company).
It's a workaround and the UserVoice idea below is a good one for proper functionality.
Cheers
Damien
Nechama Hemed HavardiThank you Damien for your answer!
Is there a rule in Microsoft Flow that once the Form is submitted the sender gets a link to sing or to I need to define it?There's two ways that could work depending on how strict the digital signature needs to be (e.g. for legal compliance you will need a secure Connector).
Option 1. Using approvals to get sign off
Here's a scenario you could apply:
a. The user fills in the form and submits it. Their email address is automatically recorded (if the form is for use within the orgnsation) OR they can nominate an email address.
b. A copy of the form details submitted by the user is sent to the users nominated email.
c. User can review the info they have provided and click Approve to finalise the process.
d. You will receive an email with the final approval and form details.
Here's one I've made for my workplace
The only catch with this is that someone can impersonate another person if they are providing the email address.
If this is internal to Microsoft (or your clients organisation), this should not be an issue as the submitters email is recorded and the email can be automatically sent to their email address.
Option 2. Use DocuSign or Adobe Sign for a secure digital signature
You can use Flow to trigger a process for the submitter to digitally sign off on the form details. Using a similar flow above, you'd need to use the DocuSign or Adobe Sign Connectors and configure it to execute this process.
Note that the two Connectors are not free and will require some form of licensing.
I hope that makes sense and helps!
Cheers
Damien
You can use Form.expert. This is a web-based platform. You can create your own forms with MS Word, store them as pdf, upload it to Form.expert. There you add the areas which should be filled and signed. Each created form has a unique link. Send the link to as many people as you want (1 - infinity). Each form being filled and sent will arrive at a defined email address or in a database if defined.
Best Anna
Nechama Hemed Havardi to add a digital signature to Microsoft Forms, you can't do it directly within the form, but you can incorporate a workaround using Power Automate. By setting up a file upload question, respondents can upload an image of their signature. Additionally, you can connect your form to digital signing services like Adobe Sign or DocuSign via Power Automate for a more seamless and legally binding solution. If you require a form builder with built-in signature capabilities, consider using Plumsail Forms, which supports electronic signatures out of the box.
