Forum Discussion

vdagwoods's avatar
vdagwoods
Brass Contributor
Jan 09, 2019

Any way for IT Admins to take ownership of all Forms created in an organization?

I have watched/searched the Forms community and am wondering if there is any way (even if it involves PowerShell) to make new Forms created accessible to an IT Admin group? We are a higher-ed institution and want to be able to control Forms and their data as faculty and staff come and go in the organization.

education
microsoft forms
  • NHarzic's avatar
    NHarzic
    Iron Contributor
    Jun 29, 2021
    An administrator's overview of Forms is essential. I need to know who has created forms, what the audience is (internal, external) whether the form has been active recently, transference of ownership, if the form is being used from an unacceptable purpose for my organisation. I have seriously considered disabling Forms because this admin functionality is not available. It is such a huge security risk.
  • ChrisHoardMVP's avatar
    ChrisHoardMVP
    MVP
    Jan 09, 2019

    Hi Victoria,

    Updated 06/08/2022

     

    Multiple feedbacks for it here

     

    The ability to manage Forms across the tenant through an Admin Center similar to SharePoint · Community (microsoft.com)

     

    aProvide an option to acess all forms created by Admins · Community (microsoft.com)

     

    Global Admin or Forms admin to manage all forms · Community (microsoft.com)

     

    Ideally, they should merge them to create a bigger demand for it. This ask has been around a long time. Hopefully, it will come around at some point.

    Hope that answers your question

    Best, Chris

    Best, Chris

    • vdagwoods's avatar
      vdagwoods
      Brass Contributor
      Jan 09, 2019

      Hi Chris,

       

      Thanks for your very speedy response. :)

      While I appreciate the ability to share a form with a Group, that means that staff actually need to remember to do this. We cannot assume they will - and my guess is that the majority will not. Without the ability to do some sort of admin query for outstanding enterprise Form data our hands are tied and we are blind to what has been created in the name of the institution.


      I will definitely go and up-vote the idea.


      Enterprise data needs to be searchable, accessible, secured and protected by the Enterprise. Microsoft should at least appreciate this from their own business standpoint.

       

      Thanks again for you time!

    • Matthew Carter's avatar
      Matthew Carter
      Iron Contributor
      Aug 24, 2023
      Seems those links for me anyway are all Something's missing...
      It seems the page you're looking for doesn't exist, or you don't have permission to view it.
      Error code: 404
  • VindicatedToddler's avatar
    VindicatedToddler
    Copper Contributor
    Oct 11, 2022

    vdagwoods Hey Microsoft... mI will give you a dollar if you can get off of your lazy laurels, and actually help us out here. We don't need textbook replies for us to send you logs, dump files or reboot requests. We do not want your support to read to us out of a notebook. We just need your help. This issues is only a few YEARS old!

     

    Ugh!!!

  • YorkshireLad's avatar
    YorkshireLad
    Copper Contributor
    Apr 03, 2023

    I'm here to confirm this would be a great feature. Honestly would have expected it from the start, but anytime soon would be great please/thanks.

    • ATickner's avatar
      ATickner
      Copper Contributor
      Apr 04, 2023

      YorkshireLad I second that; if a member of staff is on leave and important information comes in via a form, I don't want to have to take control of their account to access it, not when a member of staff leaves, or any of the numerous other ways this would be extremely usefull.

  • Mcontreras's avatar
    Mcontreras
    Copper Contributor
    Jun 23, 2023
    We have a great need for this feature. The O365 tenant admin should be able to see all forms created. We have a high turnover rate so being able to manage these forms would great and how did they not think to add this management area right from the get-go? We have users creating forms all over the place, then they leave, and we have no way to change ownership or share it with another user who can take over.

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