Approval workflow

Question

Hi,
&nbsp;
I am trying to allow our users to share files to external party either using sharepoint or onedrive.
When they share, an approval is required.
&nbsp;
Onedrive - I realised there is no ways to enforce all users to the same microsoft flow unless u grant them ownership to the flow. please correct me if i m wrong
&nbsp;
sharepoint - I created a site where it is possible to share to external the plan is that when someone upload a file to the site, an approval is required.
I attempt many ways to create a content workflow, site workflow but the approval email did not came through. can anyone advise me the correct procedure?&nbsp;
&nbsp;
&nbsp;

pablo r. ortiz · Answer

Try with MS Flow for both situations:
https://docs.microsoft.com/en-us/flow/modern-approvals

jeffrey li · Answer

thanks, is it possible to enforce this flow to all users?&nbsp;

pablo r. ortiz · Answer

No, it's not posible, ODFB is personal and you cannot force the user to create a Flow.
Alternatively, you can disable external sharing in ODfB and only enable it in SharePoint with approval Workflow.

jeffrey li · Answer

Thanks. I attempted using sharepoint workflow. I am not sure why, but there is no email coming through.
&nbsp;
I have amended under library setting -&gt; Versioning settings -&gt;&nbsp;
Require content approval for submitted items? : Y
Create a version each time you edit a file in this document library?Create major and minor (draft) versions

Who should see draft items in this document library?:&nbsp;Only users who can approve items

Require documents to be checked out before they can be edited?: y

&nbsp;
under library setting -&gt; Workflow setting-&gt;
Show workflow associations of this type: Documents, This List and Folder
&nbsp;
I create a workflow for it to email to myself( owner)
please advise. thanks

pablo r. ortiz · Answer

Did you select "Add a workflow"? What kind of workflow did you create? Note that dispossition approval is not the one that you need. If you cannot find Approval workflow available you need to go to Site settings &gt; Site collection features and actívate Workflow feature
https://support.office.com/en-us/article/All-about-Approval-workflows-078c5a89-821f-44a9-9530-40bb34f9f742
Or just follow the link on my first reply to create a FLOW

Forum Discussion

Approval workflow

5 Replies

Resources