Hidden gems at Ignite: A conference guide from the SharePoint product team
Hi everyone! My name is Adam Harmetz and I run the Program Management team for SharePoint team sites, portals, biz apps & dev platform. I’m thrilled to be spending time with the community next week in Atlanta – the fantastic SP community is one of the main reasons I’m still working on SharePoint after joining the team 11 years ago. I sat in on over 17 hours of Ignite content reviews this past week – there is a fantastic amount of great content and the team is working overtime to get everything ready for the show. Of course, as you’d expect there are the various overview sessions (like Jeff Teper’s SharePoint keynote) and here’s a handy graphic Mark Kashman and I are using in our talk that highlights the major overview sessions in each aspect of the modern Intranet: What I wanted to share here was how you can get beyond the overview sessions and into some of the deep dives that often don’t get as much attention. We are doing some unique new types of talks this year and new types of speakers (designers, developers, security experts, accessibility drivers). If you are looking for the hidden gems or interesting spin on a topic, these suggestions might help: Behind the scenes: How we engineer SharePoint. Last time I was on a cruise ship, I paid extra to take the tour of the engine room and the bridge. I’m the type of person who loves to peak behind the curtains, and I know there are many of the same type of people coming to Ignite. We have two sessions for you here: BRK3246 Looking behind the scenes at how we're making SharePoint's front end/UX modern, responsive, and open looks at the client-side, SharePoint Framework-powered front end UX architecture (where the speakers are a design developer and a director of engineering!) and BRK3031 Peak Behind the Scenes of running and building SharePoint Online talks about deployment and back end tech from Zach who manages all our COGs and hardware purchasing. MVP + Product Team == Awesome. There are a ton of MVP talks and of course a lot of talks from the product team, but in a few cases, we decided to team up and join forces! Tejas and Eric are describing the latest How To guidance in branding with BRK3025 – Learn Best Practices for customizing and branding team sites. And I’m teaming up with Laura Roger to talk about the new experiences through the lens of customer adoption with BRK2041 – Get the most out of the new SharePoint. AMAs! I visited the Exchange conference (MEC) a few years ago and was impressed by some of the talks they did where the engineering team just took questions from the audience for the entire time. We figured we’d try it so on Thursday a bunch of us leaders across product, design, and development will answer whatever you ask with BRK2295 – Unplug with the experts on SharePoint and OneDrive. The MVP community is doing something similar with BRK225: Learn from MVPS: panel discussion on all things SharePoint. Build it live on stage! SharePoint has a long tradition of having a bit of fun with a session where we get multiple people up there building cool sites live on stage. It’s a great way to let the product itself do the talking. This time, Jeremy and Emma will be building a team site from the very first “create site” click. Check out BRK2247 – Watch us bring together the best features a team needs to get the most out of the modern SharePoint. Go WAY deep with the new SharePoint Framework. In BRK4015 – Build Client Side Webparts for Microsoft SharePoint, Chaks is going to go as detailed as you can go with SPFx (frankly, I didn’t even know there WAS such a thing as a 4000-level session code!). We did a similar talk at our internal TechReady conference in July and it was ranked the very top Office session of the entire conference. Meet the Security Experts. Five minutes – let alone 75 minutes – with Matt Swann will change your worldview about the cloud. Honestly, if you ever work with him, you’ll see he’s one of those people you’ll remember working with when you look back on your career. Hear from the guy in charge of SharePoint security directly in BRK3032 – Learn how SharePoint safeguards your data in the cloud Talk to coders! Our director of engineering and the development manager of a large chunk of our UX investments will be laying down the knowledge in BRK3026 - Learn how to build a fast, responsive portal in SharePoint Online. Part of coming to Ignite is hearing directly from those who write code – and together Russ and John have decades and decades of experience. Change Management: We’ve heard you! Many of you (including on this very forum), have given us feedback about what you expect from us as we roll out new UX. We added a session on it to both share our strategy and continue the conversation and feedback. If you have opinions on how we roll out new functionality, join Zohar at BRK2297: Learn how we move fast without breaking things by managing change in SharePoint Online SharePoint Dev’s Secret Weapon: PNP. Vesa was recently sharing with me the usage and community engagement stats from the SharePoint Patterns and Practices site and github – they floored me. It’s such a great virtuous cycle and we are starting to bring some of the scenarios from PNP directly into the product based upon our learnings. If you are a SharePoint dev, you must go to Vesa’s BRK2115 – Learn about PNP and the new SharePoint Framework. Geek out on very specific parts of the product. What would a SharePoint conference be without some sessions that dive incredibly deep into one aspect of the product? Three stand out to me here: an entire session just on doclibs with BRK2043 Review SharePoint Document Libraries: what’s new, what’s coming, and when to use what, a session just on the various ways you can create site templates with BRK3027 Learn best practices for creating and managing Site Templates, and a session on our new mobile apps with BRK2037 Explore what’s coming with the SharePoint apps Accessibility and Inclusive Design. At Microsoft, we take designing for all needs and abilities seriously as a core part of our processes. This year at Ignite, we are starting to open up and talk about that work a bit more and provide guidance for you. Melissa, who has been running our accessibility efforts in SharePoint for many years now, has some great guidance in BRK2214 Ensure your intranet sites are inclusive for people with disabilities. There are a lot more talks at the conference, of course (188 tagged with SharePoint) – including some great talks from the community. I didn’t include the community talks here because I didn’t help prep for those, but they are some of my favorite personally to attend myself. If you have any questions about how to maximize your time at the conference next week, feel free to leave us comments!"Shared with Us" link in Modern SharePoint Menu (behavior)?
Can anyone explain the behavior of the "Shared With Us" link in the left menu of the modern sharepoint sites? Specifically dealing with a Group-connected site at the moment. But the link keeps appearing sometimes, disappearing sometimes, it causes "subbullets" under the Documents to become subbullets under the "Shared With Us".
How to search in SharePoint
Looking to get the most out of your everyday SharePoint searches? Look no further. This infographic covers all you would ever need to know to search as smartly as possible, garnering you the best results you can get. Share with your colleagues so they can get better search results... and maybe think before they complain about never getting the right hits. :) The full infographic is available http://icansharepoint.com/infographic-search-sharepoint/, and is much more detailed than the preview below: http://www.linkedin.com/redir/redirect?url=http%3A%2F%2Ficansharepoint%2Ecom%2Finfographic-search-sharepoint%2F&urlhash=rkm4&_t=tracking_anet
Sharepoint columns sync with File Explorer view, or an alternative option
Hi all I'm more an admin person rather than IT, but have been asked to find a solution for one of our directors who prefers to open his documents using File Explorer over Sharepoint online. And before you ask, no he won't change his ways! I need to be able to set up File Explorer to filter/display/order (however you want to name it) project folders synced with Sharepoint according to whether they are: 1/ Active or Complete (status) 2/ under his name as project manager. I thought I had found the answer by adding columns to Sharepoint (see attached a screen shot below), but I have since discovered that those columns do not feed across to File Explorer. The only other solution I have is adding multiple layers of folders to Sharepoint. This will only complicate the library for other users so I am averse to implementing this. Is there a way of tagging or adding some form of metadata to folders that will pass between Sharepoint and File Explorer that we can use to then filter the view on his device? Any suggestions please and thank you.
Site Collection Admin for over quota ODfB
As a Global Admin I went to help a user with an A1 license where the ODfB had been set with a quota of 100GB (Microsoft's new A1 storage quotas - ref https://techcommunity.microsoft.com/t5/education-blog/program-updates-in-microsoft-365-for-education/ba-p/3885932). Because the ODfB was "over quota", I was unable to add a new Site Collection Admin. So I can't see what is using up the space and therefore am unable to assist the user. I tried adding the global admin acount via the SharePoint User Profile element in SharePoint admin centre but this failed with a "No Space" message. Given that we soon won't be able to extend an A1 licensed user's quota beyond the 100GB enforced MS quota, how are we supposed to assist users if we cannot add a global admin / sharepoint admin account to the collection admins to assist the user in getting their usage under quota? SharePoint admins / Global Admins should still be able to add themselves to view a OneDrive to assist a user in getting their usage under control.The Future of SharePoint - 7 videos - Demos and tours from the May 2016 announcement
Foundation for the Future: SharePoint Server 2016 Your Intranet in Your Pocket: The SharePoint mobile app The Mobile and Intelligent Intranet: SharePoint sites and PowerApps Effortless File Sharing on Any Device: OneDrive for Business and SharePoint Security, Privacy and Compliance for SharePoint and OneDrive for Business Accelerating Innovation with Hybrid: SharePoint Server 2016 and Office 365 Open and Connected Platform: The SharePoint Framework
Navigation in Office 365 / Teamsites / Groups / Sharepoint Home -- Where is Microsoft leading us?
It seems that Microsoft wasn't looking at a global navigation plan when building out the various new products and features across Office 365. When they rolled out the new document library experience, it was OUR feedback that brought a top level/global nav into the picture. Modern Teamsites seem to be a similar experience (though I know there is a plan to bring a global navigation into the picture). With this in mind, I ask you all, is anyone out there building out Office 365 without a global navigation within Sharepoint? Is the waffle/launcher and Sharepoint Home combination enough? Do we even need some type of global navigation in Sharepoint to guide our users around? The evolution of Groups can surely cut down on at least part of the global navigation, possibly moving the need for "Departments" or "Projects" etc. I'll be honest, one of the biggest hassles of an intranet is indeed the global navigation. It's a very difficult task to build a taxonomy that everyone understands and also can easily be expanded for future growth. I personally look forward to the day where one isn't needed. So where ARE we headed? What have others done? If you could start over, without a global nav, could it be done? Would you ditch it? Just wanted to open it up and get some ideas, thoughts, and feedback from the community and maybe even Microsoft as well.
PDF viewer default zoom
When opening a PDF from a document library, the default zoom level of the viewer is Window Size. I click zoom and then Page Width to make it readable. When I navigate to the next PDF it resets to Window Size. It's really annoying. I'm hoping to bring this to the attention of someone in dev who can fix the behavior. Can we fix it to remember the zoom level or set the zoom to Page Width globally?[Infographic] SharePoint size and usage limits
With this infographic you'll never again have to blindly worry about SharePoint hitting you with a size, character, or other limitations. It's especially useful for Site Owners, but should be handy for site collection admins and everyday users alike. No need to blindly hope that what you're creating, uploading, changing, or linking to will ever break. Just review this before taking action. Have a http://icansharepoint.com/infographic-ultimate-guide-to-size-and-usage-limits/. Applicable to SharePoint 2013, 2016, and Online.
