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records management

29 Topics

File Plan/Retention Labels cannot be deleted OR found in content explorer
When we try to delete a Purview Records Management > File Plan label (or Data Lifecycle Management > Retention label), we get the following error: "You can't delete this record label because it's currently applied to items in your organization. You can use content explorer to determine which items have this label applied." (see attached image). When we go to content explorer to find the label (in this example, Bank Reconciliations), it doesn't appear to exist (see attached image). We also reviewed our Label policies and Retention policies, and the given labels are not associated with any policy that we can see. So, in result, we cannot clean up File Plan labels since we can't find and remove the association between them and policies / items. Has anyone encountered this error when deleting file plan retention labels, but then unable to find anything the label is associated with?
chagedorn49
Mar 07, 2025 Place Microsoft Security
233Views
1like
5Comments
Cannot login to Service Trust Portal
Hi, I'm trying to get some certificates from the service trust portal, but I keep getting "Service Trust Portal no longer support Microsoft Account (MSA) access." I'm using an account registered on Azure and I checked the Azure Active Directory, and the user exists (seeing it's the owner of the account). What am I missing here?
jfalomir
Jan 17, 2025 Place Microsoft Security
3KViews
1like
5Comments
Auto applying retention label to file-type not working
Hi all Looking for some help on why a retention label may not be working. I've created a retention label policy to auto-apply to a file type to delete after 1 year from the date it was last modified. I've removed SharePoint and OneDrive from the retention policy (ie no retention being applied on those areas) hoping that the label can work and automatic apply deletion to the file types. The audit function in Purview shows that no retention labels are being applied to any data. Prior to applying the retention label policy I ran a simulation which picked up the file types but since making live I cant see anything happening. The file-types its looking for is not the standard office files but for a bespoke software with an alternative extension and this how the query was written in the retention label policy set up "(*.vx0) OR (*.vx1)". Any help or assistance much appreciated thanks.
mustafaiqbal
Sep 16, 2024 Place Microsoft Security
314Views
0likes
1Comment
Understanding Disposition Review
Is it possible that the Disposition Review uses the Managed Folder Assistant to bring the labeled documents to the Content Review? That's where my question comes from: I extended a labeled document for two days during the Disposition Review, but it never came back for another Disposition Review. The document was not deleted either. It simply remained labeled in the corresponding SharePoint library. Could it be that the Disposition Review works with the Managed Folder Assistant and only checks after seven days whether a new document is due for review? And if you select a period of less than 7 days as the disposition period, then it simply drops out of the loop and no longer appears? Is there anyone who knows the technical facts about this and can enlighten me? Many thanks in advance and best regards, Sophie
Sophie_Bruehl
Aug 16, 2024 Place Microsoft Security
433Views
0likes
0Comments
Exchange online - Records Management & Use parent folder policy
Good day, We are in the process of testing and evaluating using Exchange online & Records management to mark items as a records for an x amount of years so that users cannot delete or edit the items during the retention period. Afterwards the items will be removed. We are now seeing the following: Mails that are labeled with a record label restricts the user to edit or delete the mail with the following notification "Outlook cannot delete one or more items because of a retention policy" However when a user navigates to Assign policy and select Use parent folder policy the record retention label gets removed and the user can indeed remove a mail that was actually not meant to be removed. All of the default retention tags were removed from the Default MRM policy except move to Online Archive after 2 years. Is this by design? Or is there a way to disable or remove "user the parent folder policy" option?
Renier-365Fanatic
Aug 08, 2024 Place Microsoft Security
422Views
0likes
1Comment
How to find all labeled Documents deleted by a specific person
Hi there, I try to create a Powershell AuditLog Search which finds me all labeled documents deleted by a specific person. After a person has been dismissed, the aim is to find the sensitive documents that this person deleted shortly beforehand. My script has no output at all and in the moment I am clueless what the reason could be. I made it simpler than my acutal question is: $daysAgo = 30; $startDate = (Get-Date).AddDays(-$daysAgo) $results = Search-UnifiedAuditLog -StartDate $startDate -EndDate (Get-Date) -RecordType SharePoint -Operations FileDeleted -ResultSize 5000 | Where-Object { $_.CreationTime -gt $startDate } | Select-Object CreationTime, UserIds, Operations, AuditData $results | Export-Csv -Path "PATH.csv" -NoTypeInformation Does anybody see my error? Thanks in advance 🤞
Sophie_Bruehl
Jul 23, 2024 Place Microsoft Security
272Views
0likes
0Comments
How can I see when the disposition review for a document is due?
I have documents which have got extendet during the disposition review. And now I want to know how long they got extended and when the next disposition review will be? Does anybody know how to find out?
Sophie_Bruehl
Jul 19, 2024 Place Microsoft Security
251Views
0likes
0Comments
E3 and E5 auto-apply and disposition review
I'm trying to understand which licences are necessary for specific features in Data lifecycle or Records management. https://cdn-dynmedia-1.microsoft.com/is/content/microsoftcorp/microsoft/final/en-us/microsoft-brand/documents/Modern-Work-Plan-Comparison-Enterprise1.pdf Microsoft 365 E5 | M365 Maps For example, is label auto-applying part of E3? Is the disposition review part of E3? The Disposition tab is in the 'Records management' module but I can create a label in Data lifecycle with a disposition review. What are exactly rule-based automatic retention policies? Would you have a detailed list of the features and licence plans?
kmktnn
May 22, 2024 Place Microsoft Security
371Views
0likes
0Comments
Review expiration date per document-level
Hi all, I have a question about an event-driven retention label in my Microsoft 365 test tenant. I have created a retention label 'Employee records' configured to retain items for 10 years with 'Start of the retention period' configured as 'Employee activity (event type)', the default template. Next, I deployed the retention label with a static retention label policy to a team site in SharePoint. The label has succesfully been provisioned to the site. When I apply the retention policy 'Employee records' to the document, I can fill in the Asset-id value in the dedicated column. As per my understanding, this would mean that all documents are initially permanently retained until the event occurs. Then, when I create the event from the 'Records management' overview, the 10 years retention period kicks in. Am I correct? Now, I would like to check at document level what the 'expiration date' would be. This way I could verify and confirm if the retention policy works as expected. Is there such feature available within Microsoft 365? Thanks for all help provided.
Solved
JoostvdLinden
May 14, 2024 Place Microsoft Security
539Views
0likes
1Comment
Event based retention and event types
When you want to create some event based retention, Microsoft offers 3 event types: - Employee activity - Expiration or termination of contracts and agreements - Product lifetime I know that a label is associated with 1 event type. And when you create an event, you have to choose: - 1 event type - in the query, you select the asset ID - 1 date Arrival and departure of an employe are two typical events for employee activity. Can I use the same event type 'Employee activity' for those 2 events? Or do I have to create two additionnal event types 'Employee arrival' and 'Employee departure'?
Solved
kmktnn
May 14, 2024 Place Microsoft Security
722Views
0likes
1Comment

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"id":"category:microsoftintune","categoryPolicies":{"__typename":"CategoryPolicies","canReadNode":{"__typename":"PolicyResult","failureReason":null}}},"Conversation:conversation:4369626":{"__typename":"Conversation","id":"conversation:4369626","topic":{"__typename":"ForumTopicMessage","uid":4369626},"lastPostingActivityTime":"2025-03-07T12:55:50.088-08:00","solved":false},"User:user:1725206":{"__typename":"User","uid":1725206,"login":"chagedorn49","registrationData":{"__typename":"RegistrationData","status":null},"deleted":false,"avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-10.svg?time=0"},"id":"user:1725206"},"ForumTopicMessage:message:4369626":{"__typename":"ForumTopicMessage","subject":"File Plan/Retention Labels cannot be deleted OR found in content explorer","conversation":{"__ref":"Conversation:conversation:4369626"},"id":"message:4369626","revisionNum":1,"uid":4369626,"depth":0,"board":{"__ref":"Forum:board:microsoft-security"},"author":{"__ref":"User:user:1725206"},"metrics":{"__typename":"MessageMetrics","views":233},"postTime":"2025-01-22T14:43:25.614-08:00","lastPublishTime":"2025-01-22T14:43:25.614-08:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" When we try to delete a Purview Records Management > File Plan label (or Data Lifecycle Management > Retention label), we get the following error: \"You can't delete this record label because it's currently applied to items in your organization. You can use content explorer to determine which items have this label applied.\" (see attached image). When we go to content explorer to find the label (in this example, Bank Reconciliations), it doesn't appear to exist (see attached image). We also reviewed our Label policies and Retention policies, and the given labels are not associated with any policy that we can see. So, in result, we cannot clean up File Plan labels since we can't find and remove the association between them and policies / items. Has anyone encountered this error when deleting file plan retention labels, but then unable to find anything the label is associated with? ","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})@stringLength":"899","kudosSumWeight":1,"repliesCount":5,"readOnly":false,"images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"Conversation:conversation:3632978":{"__typename":"Conversation","id":"conversation:3632978","topic":{"__typename":"ForumTopicMessage","uid":3632978},"lastPostingActivityTime":"2025-01-17T14:50:55.829-08:00","solved":false},"User:user:1529684":{"__typename":"User","uid":1529684,"login":"jfalomir","registrationData":{"__typename":"RegistrationData","status":null},"deleted":false,"avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-2.svg?time=0"},"id":"user:1529684"},"ForumTopicMessage:message:3632978":{"__typename":"ForumTopicMessage","subject":"Cannot login to Service Trust Portal","conversation":{"__ref":"Conversation:conversation:3632978"},"id":"message:3632978","revisionNum":1,"uid":3632978,"depth":0,"board":{"__ref":"Forum:board:microsoft-security"},"author":{"__ref":"User:user:1529684"},"metrics":{"__typename":"MessageMetrics","views":3045},"postTime":"2022-09-20T13:07:14.903-07:00","lastPublishTime":"2022-09-20T13:07:14.903-07:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" Hi, I'm trying to get some certificates from the service trust portal, but I keep getting \"Service Trust Portal no longer support Microsoft Account (MSA) access.\" I'm using an account registered on Azure and I checked the Azure Active Directory, and the user exists (seeing it's the owner of the account). What am I missing here? ","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})@stringLength":"367","kudosSumWeight":1,"repliesCount":5,"readOnly":false,"images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"Conversation:conversation:4246295":{"__typename":"Conversation","id":"conversation:4246295","topic":{"__typename":"ForumTopicMessage","uid":4246295},"lastPostingActivityTime":"2024-09-16T09:38:54.534-07:00","solved":false},"User:user:2668401":{"__typename":"User","uid":2668401,"login":"mustafaiqbal","registrationData":{"__typename":"RegistrationData","status":null},"deleted":false,"avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/m_assets/avatars/default/avatar-7.svg?time=0"},"id":"user:2668401"},"ForumTopicMessage:message:4246295":{"__typename":"ForumTopicMessage","subject":"Auto applying retention label to file-type not working","conversation":{"__ref":"Conversation:conversation:4246295"},"id":"message:4246295","revisionNum":1,"uid":4246295,"depth":0,"board":{"__ref":"Forum:board:microsoft-security"},"author":{"__ref":"User:user:2668401"},"metrics":{"__typename":"MessageMetrics","views":314},"postTime":"2024-09-16T04:12:22.952-07:00","lastPublishTime":"2024-09-16T04:12:22.952-07:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" Hi all Looking for some help on why a retention label may not be working. I've created a retention label policy to auto-apply to a file type to delete after 1 year from the date it was last modified. I've removed SharePoint and OneDrive from the retention policy (ie no retention being applied on those areas) hoping that the label can work and automatic apply deletion to the file types. The audit function in Purview shows that no retention labels are being applied to any data. Prior to applying the retention label policy I ran a simulation which picked up the file types but since making live I cant see anything happening. The file-types its looking for is not the standard office files but for a bespoke software with an alternative extension and this how the query was written in the retention label policy set up \"(*.vx0) OR (*.vx1)\". Any help or assistance much appreciated thanks. ","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})@stringLength":"943","kudosSumWeight":0,"repliesCount":1,"readOnly":false,"images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"Conversation:conversation:4220883":{"__typename":"Conversation","id":"conversation:4220883","topic":{"__typename":"ForumTopicMessage","uid":4220883},"lastPostingActivityTime":"2024-08-16T08:52:52.419-07:00","solved":false},"User:user:827397":{"__typename":"User","uid":827397,"login":"Sophie_Bruehl","registrationData":{"__typename":"RegistrationData","status":null},"deleted":false,"avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/dS04MjczOTctenVtMmFW?image-coordinates=420%2C32%2C1538%2C1151"},"id":"user:827397"},"ForumTopicMessage:message:4220883":{"__typename":"ForumTopicMessage","subject":"Understanding Disposition Review","conversation":{"__ref":"Conversation:conversation:4220883"},"id":"message:4220883","revisionNum":1,"uid":4220883,"depth":0,"board":{"__ref":"Forum:board:microsoft-security"},"author":{"__ref":"User:user:827397"},"metrics":{"__typename":"MessageMetrics","views":433},"postTime":"2024-08-16T08:52:52.419-07:00","lastPublishTime":"2024-08-16T08:52:52.419-07:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" Is it possible that the Disposition Review uses the Managed Folder Assistant to bring the labeled documents to the Content Review? That's where my question comes from: I extended a labeled document for two days during the Disposition Review, but it never came back for another Disposition Review. The document was not deleted either. It simply remained labeled in the corresponding SharePoint library. Could it be that the Disposition Review works with the Managed Folder Assistant and only checks after seven days whether a new document is due for review? And if you select a period of less than 7 days as the disposition period, then it simply drops out of the loop and no longer appears? Is there anyone who knows the technical facts about this and can enlighten me? Many thanks in advance and best regards, Sophie ","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})@stringLength":"848","kudosSumWeight":0,"repliesCount":0,"readOnly":false,"images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"Conversation:conversation:4214002":{"__typename":"Conversation","id":"conversation:4214002","topic":{"__typename":"ForumTopicMessage","uid":4214002},"lastPostingActivityTime":"2024-08-08T09:39:56.116-07:00","solved":false},"User:user:1426105":{"__typename":"User","uid":1426105,"login":"Renier-365Fanatic","registrationData":{"__typename":"RegistrationData","status":null},"deleted":false,"avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/dS0xNDI2MTA1LTM4MDg3M2kzQkU4Njk0QTI1MjE4QTVD"},"id":"user:1426105"},"ForumTopicMessage:message:4214002":{"__typename":"ForumTopicMessage","subject":"Exchange online - Records Management & Use parent folder policy","conversation":{"__ref":"Conversation:conversation:4214002"},"id":"message:4214002","revisionNum":4,"uid":4214002,"depth":0,"board":{"__ref":"Forum:board:microsoft-security"},"author":{"__ref":"User:user:1426105"},"metrics":{"__typename":"MessageMetrics","views":422},"postTime":"2024-08-08T03:03:29.983-07:00","lastPublishTime":"2024-08-08T03:18:53.560-07:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" Good day, We are in the process of testing and evaluating using Exchange online & Records management to mark items as a records for an x amount of years so that users cannot delete or edit the items during the retention period. Afterwards the items will be removed. We are now seeing the following: Mails that are labeled with a record label restricts the user to edit or delete the mail with the following notification \"Outlook cannot delete one or more items because of a retention policy\" However when a user navigates to Assign policy and select Use parent folder policy the record retention label gets removed and the user can indeed remove a mail that was actually not meant to be removed. All of the default retention tags were removed from the Default MRM policy except move to Online Archive after 2 years. Is this by design? Or is there a way to disable or remove \"user the parent folder policy\" option? ","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})@stringLength":"951","kudosSumWeight":0,"repliesCount":1,"readOnly":false,"images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"Conversation:conversation:4198829":{"__typename":"Conversation","id":"conversation:4198829","topic":{"__typename":"ForumTopicMessage","uid":4198829},"lastPostingActivityTime":"2024-07-23T04:11:49.876-07:00","solved":false},"ForumTopicMessage:message:4198829":{"__typename":"ForumTopicMessage","subject":"How to find all labeled Documents deleted by a specific person","conversation":{"__ref":"Conversation:conversation:4198829"},"id":"message:4198829","revisionNum":1,"uid":4198829,"depth":0,"board":{"__ref":"Forum:board:microsoft-security"},"author":{"__ref":"User:user:827397"},"metrics":{"__typename":"MessageMetrics","views":272},"postTime":"2024-07-23T04:11:49.876-07:00","lastPublishTime":"2024-07-23T04:11:49.876-07:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" Hi there, I try to create a Powershell AuditLog Search which finds me all labeled documents deleted by a specific person. After a person has been dismissed, the aim is to find the sensitive documents that this person deleted shortly beforehand. My script has no output at all and in the moment I am clueless what the reason could be. I made it simpler than my acutal question is: $daysAgo = 30; $startDate = (Get-Date).AddDays(-$daysAgo) $results = Search-UnifiedAuditLog -StartDate $startDate -EndDate (Get-Date) -RecordType SharePoint -Operations FileDeleted -ResultSize 5000 | Where-Object { $_.CreationTime -gt $startDate } | Select-Object CreationTime, UserIds, Operations, AuditData $results | Export-Csv -Path \"PATH.csv\" -NoTypeInformation Does anybody see my error? Thanks in advance 🤞 ","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})@stringLength":"855","kudosSumWeight":0,"repliesCount":0,"readOnly":false,"images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"Conversation:conversation:4196232":{"__typename":"Conversation","id":"conversation:4196232","topic":{"__typename":"ForumTopicMessage","uid":4196232},"lastPostingActivityTime":"2024-07-19T07:11:22.594-07:00","solved":false},"ForumTopicMessage:message:4196232":{"__typename":"ForumTopicMessage","subject":"How can I see when the disposition review for a document is due?","conversation":{"__ref":"Conversation:conversation:4196232"},"id":"message:4196232","revisionNum":1,"uid":4196232,"depth":0,"board":{"__ref":"Forum:board:microsoft-security"},"author":{"__ref":"User:user:827397"},"metrics":{"__typename":"MessageMetrics","views":251},"postTime":"2024-07-19T07:11:22.594-07:00","lastPublishTime":"2024-07-19T07:11:22.594-07:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" I have documents which have got extendet during the disposition review. And now I want to know how long they got extended and when the next disposition review will be? Does anybody know how to find out? ","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})@stringLength":"213","kudosSumWeight":0,"repliesCount":0,"readOnly":false,"images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"Conversation:conversation:4149107":{"__typename":"Conversation","id":"conversation:4149107","topic":{"__typename":"ForumTopicMessage","uid":4149107},"lastPostingActivityTime":"2024-05-22T09:08:12.737-07:00","solved":false},"User:user:32707":{"__typename":"User","uid":32707,"login":"kmktnn","registrationData":{"__typename":"RegistrationData","status":null},"deleted":false,"avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/dS0zMjcwNy0xODY1MGlCNkZBRjZCMDBEMjQ1NUJD"},"id":"user:32707"},"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MTQ5MTA3LTU4NDcyOGk4RkE2MzE0MTZBQkY1NEVB?revision=1\"}":{"__typename":"AssociatedImage","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MTQ5MTA3LTU4NDcyOGk4RkE2MzE0MTZBQkY1NEVB?revision=1","title":"KMKTNN_0-1716393744238.png","associationType":"BODY","width":457,"height":526,"altText":null},"ForumTopicMessage:message:4149107":{"__typename":"ForumTopicMessage","subject":"E3 and E5 auto-apply and disposition review","conversation":{"__ref":"Conversation:conversation:4149107"},"id":"message:4149107","revisionNum":1,"uid":4149107,"depth":0,"board":{"__ref":"Forum:board:microsoft-security"},"author":{"__ref":"User:user:32707"},"metrics":{"__typename":"MessageMetrics","views":371},"postTime":"2024-05-22T09:08:12.737-07:00","lastPublishTime":"2024-05-22T09:08:12.737-07:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" I'm trying to understand which licences are necessary for specific features in Data lifecycle or Records management. https://cdn-dynmedia-1.microsoft.com/is/content/microsoftcorp/microsoft/final/en-us/microsoft-brand/documents/Modern-Work-Plan-Comparison-Enterprise1.pdf Microsoft 365 E5 | M365 Maps For example, is label auto-applying part of E3? Is the disposition review part of E3? The Disposition tab is in the 'Records management' module but I can create a label in Data lifecycle with a disposition review. What are exactly rule-based automatic retention policies? Would you have a detailed list of the features and licence plans? ","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})@stringLength":"675","kudosSumWeight":0,"repliesCount":0,"readOnly":false,"images":{"__typename":"AssociatedImageConnection","edges":[{"__typename":"AssociatedImageEdge","cursor":"MjUuMXwyLjF8b3wyNXxfTlZffDE","node":{"__ref":"AssociatedImage:{\"url\":\"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/bS00MTQ5MTA3LTU4NDcyOGk4RkE2MzE0MTZBQkY1NEVB?revision=1\"}"}}],"totalCount":1,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"Conversation:conversation:3980355":{"__typename":"Conversation","id":"conversation:3980355","topic":{"__typename":"ForumTopicMessage","uid":3980355},"lastPostingActivityTime":"2024-05-14T12:07:10.826-07:00","solved":true},"User:user:3953":{"__typename":"User","uid":3953,"login":"JoostvdLinden","registrationData":{"__typename":"RegistrationData","status":null},"deleted":false,"avatar":{"__typename":"UserAvatar","url":"https://techcommunity.microsoft.com/t5/s/gxcuf89792/images/dS0zOTUzLTEyMzFpNTcwQUVDN0MxOTA5NjI5OQ"},"id":"user:3953"},"ForumTopicMessage:message:3980355":{"__typename":"ForumTopicMessage","subject":"Review expiration date per document-level","conversation":{"__ref":"Conversation:conversation:3980355"},"id":"message:3980355","revisionNum":1,"uid":3980355,"depth":0,"board":{"__ref":"Forum:board:microsoft-security"},"author":{"__ref":"User:user:3953"},"metrics":{"__typename":"MessageMetrics","views":539},"postTime":"2023-11-13T08:09:53.371-08:00","lastPublishTime":"2023-11-13T08:09:53.371-08:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" Hi all, I have a question about an event-driven retention label in my Microsoft 365 test tenant. I have created a retention label 'Employee records' configured to retain items for 10 years with 'Start of the retention period' configured as 'Employee activity (event type)', the default template. Next, I deployed the retention label with a static retention label policy to a team site in SharePoint. The label has succesfully been provisioned to the site. When I apply the retention policy 'Employee records' to the document, I can fill in the Asset-id value in the dedicated column. As per my understanding, this would mean that all documents are initially permanently retained until the event occurs. Then, when I create the event from the 'Records management' overview, the 10 years retention period kicks in. Am I correct? Now, I would like to check at document level what the 'expiration date' would be. This way I could verify and confirm if the retention policy works as expected. Is there such feature available within Microsoft 365? Thanks for all help provided. ","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})@stringLength":"1120","kudosSumWeight":0,"repliesCount":1,"readOnly":false,"images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"Conversation:conversation:4113634":{"__typename":"Conversation","id":"conversation:4113634","topic":{"__typename":"ForumTopicMessage","uid":4113634},"lastPostingActivityTime":"2024-05-14T12:03:03.895-07:00","solved":true},"ForumTopicMessage:message:4113634":{"__typename":"ForumTopicMessage","subject":"Event based retention and event types","conversation":{"__ref":"Conversation:conversation:4113634"},"id":"message:4113634","revisionNum":1,"uid":4113634,"depth":0,"board":{"__ref":"Forum:board:microsoft-security"},"author":{"__ref":"User:user:32707"},"metrics":{"__typename":"MessageMetrics","views":722},"postTime":"2024-04-13T08:27:52.166-07:00","lastPublishTime":"2024-04-13T08:27:52.166-07:00","body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":-1})":" When you want to create some event based retention, Microsoft offers 3 event types: - Employee activity - Expiration or termination of contracts and agreements - Product lifetime I know that a label is associated with 1 event type. And when you create an event, you have to choose: - 1 event type - in the query, you select the asset ID - 1 date Arrival and departure of an employe are two typical events for employee activity. Can I use the same event type 'Employee activity' for those 2 events? Or do I have to create two additionnal event types 'Employee arrival' and 'Employee departure'? 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