'External guests' able to join community?
Hi, We have merged two companies, and until we have one tenant, we are having to add one organisation as guests to one tenant instance of Viva Engage. This means creating a new 'All Company' community for them - everyone will be added. We are also looking at more optional communities (ie an AI community) - is there a way that the 'external guests' can choose to join this community? What would be the best way instead of adding everyone into it?
"View all communities" button does not show all communities
If you're in Viva Engage, and you go to "Communities," and you click "View all communities" to see all the communities, it doesn't show you all of the communities - it shows you the recommended communities. If you want to see all of them all at once, you have to click the arrow next to "Recommended" and select "Alphabetical" or "Community size." Is there any way to make the default view "Alphabetical"? Most users will a) expect a view all communities option to show all communities, b) not think to use a drop-down filter and choose 'alphabetical' or 'size' as options to show 'missing' communities. This is a direct consequence of the behaviour of the button not matching the button labelling and as a result this is impacting the visibility and discovery of communities in our network.
Viva Engage for recognition feels limited, what are you all using?
We rolled out Viva Engage hoping the praise feature would help build a recognition culture but honestly its kinda buried and most employees forget its there. Our managers want something where giving recognition is part of the daily flow, like right inside a Teams chat or after a meeting. Are you running into difficulties with praise? Any best practices you can recommend so we can use it better? Or are you using something else?
Notification Experience in Viva Engage
Our company has recently adopted Viva Engage, and we've been receiving a lot of feedback from our users regarding the notification system, particularly around how it affects their ability to stay informed without being overwhelmed. We have also noticed a significant reduction in engagement from users since moving from WorkPlace to Viva Engage. Here are the main concerns we've encountered: Users who have email notifications enabled are receiving far too many alerts. Many have expressed a desire to receive email notifications only for new posts, not for every comment or reply. Those who have turned off email notifications often forget to check Viva Engage because the only way to see new activity is to manually open the app and check The app icon doesn’t show any indication of new activity. We have not adopted using the announcement feature and we don't intend to as: Only defined community specialists and admins are allowed to use this feature and we do not want to make every employee a specialist/admin for every Engage Community It requires people to remember to use the feature for every new post There are no pop-up notifications like in Microsoft Teams. The counter in Viva Engage shows updates for both new posts and comments, which many users find distracting. They would prefer to have the option to see in-app counters only for new posts, not for every interaction. I have seen people suggest the following workaround: manually unfollowing each post to avoid comment notifications. This solution is not scalable or user-friendly IMO. A more elegant solution would be to reverse the logic: users should only receive comment notifications if they choose to follow a post. Suggested Improvements: Add granular notification settings (e.g., toggle for “new posts only” vs. “all activity”). Introduce pop-up notifications for new posts, similar to Teams. Allow users to follow posts only if they want updates, rather than being auto-subscribed. Improve visual indicators on the app icon to show unread activity. We believe these changes would significantly improve the user experience and help drive engagement without overwhelming users. Has anyone else faced similar issues? Would love to hear your thoughts or if Microsoft has any updates planned in this area. Thanks!
Adding external guest users
Hi, New to Viva and have a question about external/guest users. We are trying to add external users from multiple companies into select communities. A test external user has been created and accepted a B2B invitation, but there is no option to add the user into any communities by the community admin. What is the correct way to go about adding external users in Native mode?
Usage Of Custom Email Domain for Viva Engage communications
Can you use a custom domain for all Viva Engage communications? Currently there's security concerns that emails from Viva Engage can not be allow listed since they use the same domain other tenants use. We have security concerns this maybe exploited by attackers looking to exploit the platform in malicious email attacks. What controls are there (if any) to send engagements from our custom accepted domain for the tenant so our cybersecurity teams don't have security concerns? Also can you provide documentation that keeps the platform from being exploited by a threat actors from targeting other Microsoft 365 tenants? What controls have been implemented to keep this from being active exploited? Or has this been considered? This has legitimate concerns from our cybersecurity teams. Defender 365 solutions are not an acceptable answer.
