ROLLING OUT: SharePoint Online team sites + Office 365 Groups & Pages
Today marks the beginning of bringing the full power of SharePoint to Office 365 Groups, with additional benefits to SharePoint Online all up! New and existing groups will get modern team sites, which come with an updated Home page, the ability to pin items within the new Quick links web part, and to see what's going on in the site via the new Activity web part. These team sites within Office 365 Groups, and existing team sites throughout SharePoint Online, will also have the ability to create publishing pages - fast, easy to author pages that support rich multimedia content, and look great on mobile browsers and via the SharePoint mobile app. Get ready to communicate and share your ideas within SharePoint like never before. Additionally, Microsoft will increase the site collection limit in SharePoint Online to "up to 25TB" (previously "up to 1TB); this will be refelcted in an update to the official "SharePoint Online boundaries and limits" support article. Please review the associated blog on blogs.office.com, "New capabilities in SharePoint Online team sites including integration with Office 365 Groups" with numerous links to new and updated support.office.com articles. Let us know what you think, MarkHidden gems at Ignite: A conference guide from the SharePoint product team
Hi everyone! My name is Adam Harmetz and I run the Program Management team for SharePoint team sites, portals, biz apps & dev platform. I’m thrilled to be spending time with the community next week in Atlanta – the fantastic SP community is one of the main reasons I’m still working on SharePoint after joining the team 11 years ago. I sat in on over 17 hours of Ignite content reviews this past week – there is a fantastic amount of great content and the team is working overtime to get everything ready for the show. Of course, as you’d expect there are the various overview sessions (like Jeff Teper’s SharePoint keynote) and here’s a handy graphic Mark Kashman and I are using in our talk that highlights the major overview sessions in each aspect of the modern Intranet: What I wanted to share here was how you can get beyond the overview sessions and into some of the deep dives that often don’t get as much attention. We are doing some unique new types of talks this year and new types of speakers (designers, developers, security experts, accessibility drivers). If you are looking for the hidden gems or interesting spin on a topic, these suggestions might help: Behind the scenes: How we engineer SharePoint. Last time I was on a cruise ship, I paid extra to take the tour of the engine room and the bridge. I’m the type of person who loves to peak behind the curtains, and I know there are many of the same type of people coming to Ignite. We have two sessions for you here: BRK3246 Looking behind the scenes at how we're making SharePoint's front end/UX modern, responsive, and open looks at the client-side, SharePoint Framework-powered front end UX architecture (where the speakers are a design developer and a director of engineering!) and BRK3031 Peak Behind the Scenes of running and building SharePoint Online talks about deployment and back end tech from Zach who manages all our COGs and hardware purchasing. MVP + Product Team == Awesome. There are a ton of MVP talks and of course a lot of talks from the product team, but in a few cases, we decided to team up and join forces! Tejas and Eric are describing the latest How To guidance in branding with BRK3025 – Learn Best Practices for customizing and branding team sites. And I’m teaming up with Laura Roger to talk about the new experiences through the lens of customer adoption with BRK2041 – Get the most out of the new SharePoint. AMAs! I visited the Exchange conference (MEC) a few years ago and was impressed by some of the talks they did where the engineering team just took questions from the audience for the entire time. We figured we’d try it so on Thursday a bunch of us leaders across product, design, and development will answer whatever you ask with BRK2295 – Unplug with the experts on SharePoint and OneDrive. The MVP community is doing something similar with BRK225: Learn from MVPS: panel discussion on all things SharePoint. Build it live on stage! SharePoint has a long tradition of having a bit of fun with a session where we get multiple people up there building cool sites live on stage. It’s a great way to let the product itself do the talking. This time, Jeremy and Emma will be building a team site from the very first “create site” click. Check out BRK2247 – Watch us bring together the best features a team needs to get the most out of the modern SharePoint. Go WAY deep with the new SharePoint Framework. In BRK4015 – Build Client Side Webparts for Microsoft SharePoint, Chaks is going to go as detailed as you can go with SPFx (frankly, I didn’t even know there WAS such a thing as a 4000-level session code!). We did a similar talk at our internal TechReady conference in July and it was ranked the very top Office session of the entire conference. Meet the Security Experts. Five minutes – let alone 75 minutes – with Matt Swann will change your worldview about the cloud. Honestly, if you ever work with him, you’ll see he’s one of those people you’ll remember working with when you look back on your career. Hear from the guy in charge of SharePoint security directly in BRK3032 – Learn how SharePoint safeguards your data in the cloud Talk to coders! Our director of engineering and the development manager of a large chunk of our UX investments will be laying down the knowledge in BRK3026 - Learn how to build a fast, responsive portal in SharePoint Online. Part of coming to Ignite is hearing directly from those who write code – and together Russ and John have decades and decades of experience. Change Management: We’ve heard you! Many of you (including on this very forum), have given us feedback about what you expect from us as we roll out new UX. We added a session on it to both share our strategy and continue the conversation and feedback. If you have opinions on how we roll out new functionality, join Zohar at BRK2297: Learn how we move fast without breaking things by managing change in SharePoint Online SharePoint Dev’s Secret Weapon: PNP. Vesa was recently sharing with me the usage and community engagement stats from the SharePoint Patterns and Practices site and github – they floored me. It’s such a great virtuous cycle and we are starting to bring some of the scenarios from PNP directly into the product based upon our learnings. If you are a SharePoint dev, you must go to Vesa’s BRK2115 – Learn about PNP and the new SharePoint Framework. Geek out on very specific parts of the product. What would a SharePoint conference be without some sessions that dive incredibly deep into one aspect of the product? Three stand out to me here: an entire session just on doclibs with BRK2043 Review SharePoint Document Libraries: what’s new, what’s coming, and when to use what, a session just on the various ways you can create site templates with BRK3027 Learn best practices for creating and managing Site Templates, and a session on our new mobile apps with BRK2037 Explore what’s coming with the SharePoint apps Accessibility and Inclusive Design. At Microsoft, we take designing for all needs and abilities seriously as a core part of our processes. This year at Ignite, we are starting to open up and talk about that work a bit more and provide guidance for you. Melissa, who has been running our accessibility efforts in SharePoint for many years now, has some great guidance in BRK2214 Ensure your intranet sites are inclusive for people with disabilities. There are a lot more talks at the conference, of course (188 tagged with SharePoint) – including some great talks from the community. I didn’t include the community talks here because I didn’t help prep for those, but they are some of my favorite personally to attend myself. If you have any questions about how to maximize your time at the conference next week, feel free to leave us comments!UPDATE: SharePoint Online team sites + Office 365 Groups moving beyond First Release
As announced in August, 2016, we are bringing SharePoint Online team sites to Office 365 groups. This change rolled out to First Release tenants in the end of 2016 and is now beginning worldwide rollout. This next phase of the rollout will start Thursday, January 12, 2017, and is expected to complete to customers worldwide in 100% of production by the end of the month. The new SharePoint Online team site home page for an Office 365 group showcases important news, content and site activity. When you create a group, Office 365 gives the group a shared inbox, calendar, OneNote notebook, a Planner for task management—and now, a full-powered SharePoint team site. Each group gets a modern home page—with the ability to create additional pages—document libraries, lists and business apps. The integration of groups and SharePoint team sites means that any time a new team site is created, a new group membership will be created as well. You can easily see the members of the site, if the site is listed as public or private within your organization and how it has been classified. In addition, all existing Office 365 groups will be updated with their own team site. And once the rollout is complete for your tenant, all existing and newly created groups will get a team site by default. Within a group’s team site, this roll out brings a new home page, features News for highlighting important content in the team, and the Activity web part for showing recently active content. These team sites also include our new responsive and powerful page authoring and consumption experience – all connected to the overall Office 365 group experience. There is nothing you need to do but collaborate with your team in a more modern, connected way. Please ask in a reply to this thread if you have any questions. We are pleased to reach this milestone, and here with you along the way. Thanks, MarkConfigure modern search results to search all of your organization (rather than the current site)
Hey everyone, We heard from many of you the need to be able to change the scope of your modern search results pages. When you create a new communication site or team site in SharePoint Online today, and type into the search box, you are taken to the modern search results page. This page shows results from your current site by default, and allows you to expand the scope of your search to the hub that the current site is associated with (if there is one), or to the whole organization. But there is a desire for being able to change the behavior to always search over the whole organization, or across the hub a site is associated with, without needing an additional click, especially if the site in question will be used as a modern landing page for your organization. I'm happy to say that with the latest version of the SharePoint PnP PowerShell extensions, it is possible to run a simple command as the site owner, and make your site use the organization, or the hub scope by default. To change this setting: 1. Start PowerShell in administrator mode as you will be installing the PnP extensions. 2. Run the following commands to in this order: PS C:\WINDOWS\system32> Install-Module SharePointPnPPowerShellOnline # If you previously had installed this module, you may need to use the "-Force" parameter to install the newer version. PS C:\WINDOWS\system32> Connect-PnPOnline -Url https://contosodemosg.sharepoint.com/sites/Strategy -UseWebLogin # this will prompt you to sign into your site. Use the site owner credentials to sign in PS C:\WINDOWS\system32> $web = Get-PnPWeb PS C:\WINDOWS\system32> $web.SearchScope = 1 # 1 for Tenant, 2 for Hub, 3 for Site, 0 for default behavior PS C:\WINDOWS\system32> $web.Update() PS C:\WINDOWS\system32> Invoke-PnPQuery After running these commands, the site will start to show results from the whole organization. To go back to the default setting, run the commands again with the value provided to "SearchScope" parameter to 0. To search across the Hub, use 2 as the SearchScope value. We will be providing a way to set this setting using the UI in a future release as well. Updated in April 2020 to reflect the ability to search across Hubs.SharePoint: From Concept to Creation to Impact + Live AMA
NOW ON DEMAND SharePoint is the world's most flexible content platform, with over 2 billion files added daily and more than 2 million sites created each day. It's the only content platform that spans the entirety of your diverse content management needs - from engaging pages and branded site building to powerful workflow, document library, automation and collaboration needs. At this event, we shined a light on the latest SharePoint capabilities and share glimpses of what some of our customers are doing with it. Get clarity on what's available, tips and tricks, and the boundaries you can now push with the latest. If you use SharePoint to create sites, publish news, manage workflows, collaborate with peers – or are simply curious about how agents can transform your intranet – this event is for you! Skill up your SharePoint IQ with the latest on: Simpler authoring & more compelling content – Lower barriers to create professional-looking content and ensure you can harness the best of what the web has to offer for your intranet Greater engagement & reach – Scale your message to meet people where they work. Powerful workflow, automations and agents – Build automated subject matter experts and save your team time while managing and automating content workflows. We also held a dedicated time during the event for live Q&A where you will get to interact with multiple product makers – bring your questions and feedback. Be inspired! We can’t wait to hear what you think and how you plan to get even more out of your beautiful, smart, high-impact intranet and content management solution. Read Jeff Teper's new blog post, "SharePoint: Using agents, AI-powered authoring, and automation, for high impact content management" | This provides more depth and detail about all highlighted intranet and AI innovation and new assets generated for the January 29th, 2025, SharePoint event "SharePoint: From Concept, to Creation, to Impact + Live AMA": https://aka.ms/SharePointEvent/blog Visit this event's new microsite to access all new videos, adoption resources, hackathon details, and more: https://aka.ms/SharePointEvent/Adoption. And make a plan to join in the SharePoint Hackathon - A DIY event to see what you do with SharePoint pages, portals, and more - with the potential to get your work featured: https://aka.ms/SharePointHackathon Related resources "Ignite 2024: Agents in SharePoint now in general availability” by Adam Harmetz. Microsoft Ignite 2024 breakout session: Reimagine content management with agents in SharePoint. Subscribe to the SharePoint blog. Follow us on social. Learn more about SharePoint.New SharePoint Online Link web part rolling out now
SharePoint team is excited to announce that the new Link web part is starting to roll out to our customers! What is a Link web part? The SharePoint Online Link web part makes sharing links to external and internal pages and documents much nicer by providing a visual and contextual preview for the link and its contents -- with image, title and text snippet -- right inline within the internal communication (page or news). Just add a Link web part to your page, paste in your URL and see the magic happen! What links (URLs) are supported? We currently support links to (w/live examples per each type): Internet resources : web pages, YouTube videos, images, etc.: SharePoint modern publishing pages and news articles: Links to any documents stored in SharePoint or OneDrive for Business: FAQs 1. Can I only keep the preview and remove the URL from the page? Yes, you can. Your readers will still be able to navigate to the linked resource by clicking on the preview. 2. Can I just keep the link and remove the preview? Yes, you can. 3. Will all links have an image, title and text snippet? No. This depends on the data that we are able to get from the referenced link. Sometimes the preview will only have title and text, or image and title. Want to learn more? Here are a couple of articles that provide more background on modern SharePoint authoring and other recently released web parts: Using web parts on pages. New web parts for your modern communication in SharePoint Online And this is what the links above would look like if they were added to a modern page using Link web part : As always, let us know what you think, and where we should invest more time. Thanks, The SharePoint TeamNew web parts for your modern communications in SharePoint Online
The SharePoint team is excited to announce we're adding three new web parts to the toolbox when creating team news articles and modern pages: Image gallery Bing maps Quick charts These new web parts are rolling out to First Release customers now… Note: only tenants that have First Release (FR) set to on for the entire tenant will see these features. Per user first release flighting is not applicable when creating new content that could be seen/viewed by non FR enabled users. What are modern pages you ask? “Modern team site pages are fast, easy to author and support rich multimedia content. And pages look great on any device, in a browser or from within the SharePoint app. Using pages is a great way to communicate and share your ideas—such as status and trip reports, how-to write-ups, know-before-you-go guides and frequently asked questions.” - from our blog post last year. Image gallery The Image gallery web part lets you share collections of pictures on a page. Simply select your images with the file picker, or drag them on to the web part. Once you’ve built your collection, you can reorder them with drag and drop as well. We support two beautiful layouts today: Tiles layout Mobile Larger screens Carousel layout Mobile Larger screens You can also add additional information about each image such as: Image title Image description Alternative text Looking forward, we will be listening to customer feedback and adding more layouts and features that highlight your images beautifully on pages. Bing maps This web part makes it easy to add a map to your page. Simply enter an address or a well-known location name, and your map dynamically appears. If you want to pick a different map type, you can of course do that... as well as change the zoom level, label your map pin with a friendly name, etc. Mobile Larger screens Depending upon your location, Bing maps may not support some map styles (e.g. Streetside view isn't available everywhere). Quick charts The Quick chart web part allows you to easily visualize simple data on your page. Enter your data points with labels, pick your chart type, and publish. We support two chart types today: Column Mobile Larger screens Pie Mobile Larger screens We have a lot more web parts in the works, some of which you can see highlighted in this session “Discover the new SharePoint content publishing experiences” (link jumps right to web part section); from #MSIgnite. As always, let us know what you think, and where we should invest more time. Thanks, The SharePoint Team
How to search in SharePoint
Looking to get the most out of your everyday SharePoint searches? Look no further. This infographic covers all you would ever need to know to search as smartly as possible, garnering you the best results you can get. Share with your colleagues so they can get better search results... and maybe think before they complain about never getting the right hits. :) The full infographic is available http://icansharepoint.com/infographic-search-sharepoint/, and is much more detailed than the preview below: http://www.linkedin.com/redir/redirect?url=http%3A%2F%2Ficansharepoint%2Ecom%2Finfographic-search-sharepoint%2F&urlhash=rkm4&_t=tracking_anet
Why do modern team sites prevent you from using the full width of a page?
I don't know if anyone else finds this to be a big problem in SharePoint Online. One thing that frustrates me is that inserting web parts and page content only fills the left side of the screen. When viewing a team site on a widescreen monitor (which the vast majority of people are using), half the screen is just filled with white space instead of using the full width. I've been creating a number of sites for staff and almost always they comment on this. It looks like a page hasn't been designed properly and all I can say is "sorry, that's the way SharePoint works". Is there a reason team sites are designed like this? Any solutions or upcoming updates that might resolve it?
Upcoming change:Updating default sharing setting for Office 365 Group connected SPO site collections
[UPDATE] - Per feedback recieved here and elsewhere, our plan is to only turn on the external sharing setting for a group's site collection ONLY IF the tenant allows for Office 365 Groups to have guest members. I've made changes to this post below to capture, and added emphasis to call them out. Your feedback is welcome. Hi all, We would like to inform you of an upcoming change we are planning on making to the default value of the external sharing setting for Office 365 Group connected SPO site collections. Currently, the default sharing setting for these site collections is to allow sharing with external users already in your organization's directory. Since Office 365 Groups allow for guest members by default, we heard feedback from many customers that it was odd to allow for the addition of external guests as group members but not allow for external sharing of SharePoint resources. Based on your feedback, we are updating the external sharing setting to allow sharing with authenticated external users ONLY IF the tenant allows for Office 365 Groups to have guest members. Once updated in a tenant, all new group site collections will be created with the setting for external sharing enabled ONLY IF the tenant allows for Office 365 Groups to have guest members. No change to default external sharing will occur if guests in Office 365 groups are not permitted. We will not retroactively change the setting for existing site collections. To change the value of the sharing capability for older site collections, you can use the following PowerShell cmdlet: Set-SPOSite -Identity https://contoso.sharepoint.com/sites/site1 -SharingCapability ExternalUserSharingOnly Of course as always, SharePoint will always respect the more restrictive sharing setting when comparing the site collection's setting with that of the tenant. For example, if you disable external sharing at the tenant level, sharing with external users will be blocked for a group's site even if its sharing setting allows for external sharing. I'll update this post when we start rolling this update out, but wanted to solicit feedback or concerns from anyone about this change. Please post below - we're happy to answer your questions. Thanks Tejas
