Change to ODB/SPO sharing dialog specific people option
Hi all, Based on feedback, we're making a small update to how the new sharing dialog works with the "Specific People" option. You may recall that we previously had two people pickers in the dialog: One to select who the sharing link work for and another to choose who to actually send the link to. We have eliminated the first people picker and have folded the functionality together. Here's a quick example: When "Specific People" is selected as the default link type, users will no longer need to open the Links settings page to choose who they want to share with. This change is rolling out now and should be available in all organizations by the end of the day. Let me know if you have any questions. Thanks! Stephen Rice OneDrive Program Manager IIUpdate to Sharing Emails in OneDrive
We’re updating how sharing mails are sent from SharePoint Online and OneDrive for Business. We made a change earlier this year to send sharing mails from the sharing user's Exchange Online mailbox. At that time, we also stopped CC'ing the sender as the mails will now appear in that user's Sent Items folder. We received feedback from customers that many of their users did not have Exchange Online and relied upon the CC field as part of their workflow. We have therefore resumed CC'ing sharing mails when the sharing user does not have an Exchange mailbox. We'll be gradually rolling this out to customers and will complete our rollout in OctoberNew OneDrive & SharePoint Feature: Fixing Unhealthy Sharing Links
Hi all, I wanted to drop by and let interested folks know about a new feature we are rolling out to help users deal with "unhealthy" links! We've seen a few cases recently where a user makes some permission changes (such as breaking inheritance manually via permissions API's) that can cause sharing links to become unhealthy, which means the links exist but they no longer grant actual access to the item. In these cases, the sharing dialog still returns the link but the recipient will be unable to use it. To help with these cases, we've made a change to Manage Access to now show these unhealthy links along with a new string to help guide users. In order to use that type of sharing link again, users can delete the existing link and then create a new one. Please note that in some cases, re-sharing the item with the same settings can often allow the service to automatically fix the link with no end user impact. We'll begin rolling this feature out to all customers soon. If you have any questions, please let me know! Stephen Rice Senior Program Manager, OneDrive
Sharing a Video from Stream using Anonymous links doesn't allow users to download video
Hi, Download button disappeared again from the Stream view of the video when it is shared via Anonymous link using Can view Setting. Can view setting also wrongly presents the description as: Anyone with the link can view but can't download which in essence is true but it shouldn't be true for the Can view setting. When I switch to Can't download and Apply it and then go back to the link settings and choose Can view, I get the correct description: Anyone with the link can view. However, when opened, the video still doesn't have the Download button. Marc Mroz is this planned shift in regard to Stream revamp or just a unintended side effect - bug? Thank you for the effort.External user access to the SharePoint Online library - howto
Hi everyone, I'm documenting this so as I found the related articles (see end of this post) were challenging to follow and didn't quite cover my scenario. My use case As an external user I need to to read ALL files in <company intranet> or other SharePoint online Library, but not have access to the entire site. Issues with Share button SharePoint online sharing is usually simple, select the file OR folder, click Share button, select type of sharing, enter email address of external user. BUT in this case the external user needs access to the ENTIRE library (all files and folders). If you go to the library e.g. https://<your365tenant>.sharepoint.com/sites/<sitename>/<libraryname> and click the SHARE Button in the top right of that page you aren't sharing the library but the entire site. To give an external user access to an entire SharePoint online library requires the following: URL of the library that needs to be shared Email address of the external user Then you need to For the 365 tenant check Azure active directory, to see if the external user already has a Guest account (if you can't do the following steps, you can share just one file from the library with the user, have them view it, and this creates the Azure account, once they've done it). go here https://aad.portal.azure.com/#blade/Microsoft_AAD_IAM/UsersManagementMenuBlade/MsGraphUsers search for external user email address if the user doesn't exist then click the "new guest user" choose invite user the external user will get an email, they have to click the "Accept invitation" link at the bottom in Azure AD you'll see that their account now says "invitation accepted" = Yes I ask the user to let me know that they've been redirected to myapplications.microsoft.com Now that the account exists you can share the library with it Go to the library URL , click the cog, click Library settings link click "Permissions for this document library" click "Grant permissions" click "invite people", enter the external user's email address, it should then resolve to the first name lastname from Azure AD click "show options" select the options you need this user to have click Share The user will get another email, that has a link to the library and they should have access. Errors and Fixes If the user get's an error like the following <User email> "can’t be found in the <your365tenant>.sharepoint.com directory error", Then I found I could resolve it by doing the following: Go to the following URL (update it with the site your library is in) https://<your365tenant>.sharepoint.com/sites/<sitename>/_layouts/15/people.aspx?MembershipGroupId=0 search through the list to find the external user mouse over the user's name, look at the link and find what this user's ID = you should see something like https://<your365tenant>.sharepoint.com/sites/<sitename>/_layouts/listform.aspx?PageType=4&ListId={EEB5FB7D-8DF6-4274-BB3F-072B95C134A6}&ID=609 note down the external user's ID number create the following URL using the external user's ID number in notepad https://<your365tenant>.sharepoint.com/sites/<sitename>/_layouts/15/userdisp.aspx?ID=<userIDnumber>&force=1 visit the URL you've built e.g. https://<your365tenant>.sharepoint.com/sites/<sitename>/_layouts/15/userdisp.aspx?ID=609&force=1 Now the user will be able to click on the link in the second email they got from the system, and will see the library contents rather than the error message. I hope this helps, it took me a couple of days to test and find this. But only 2 mins to do for subsequent users. References https://techcommunity.microsoft.com/t5/sharepoint/sharing-a-document-library-with-external-users/m-p/13718#M1156 https://techcommunity.microsoft.com/t5/sharepoint/sharing-a-document-library-with-external-users/m-p/8098#M627 https://docs.microsoft.com/en-us/sharepoint/troubleshoot/administration/access-denied-or-need-permission-error-sharepoint-online-or-onedrive-for-business#determine-which-account-has-access-as-an-external-user specifically the 1-8 items under “If you can't access the site as the incorrect external user, follow these steps:”External File Sharing in OneDrive & Microsoft 365
Hi everyone, I just wanted to take a quick moment and let people know that our Ignite 2019 talk on external sharing in OneDrive & M365 is now available for on-demand viewing! You can check it out here! We announced a bunch of great new features and if you've ever wanted to know anything about external sharing, we hope this talk will cover it! If you have any questions for Rafael Lopez-Uricoechea or myself, feel free to post them below! Enjoy! Stephen Rice Senior Program Manager, OneDrive
