SharePoint without Sync (Advice Needed)
Our biggest challenge with SharePoint is how to roll it out to End Users with no SharePoint Experience (many of these users are engineers/site based on slow(ish) internet connections. We have large (+100,000) document libraries with long paths. Sync has been a massive issue, the default behaviour has been to just use File explorer to access files, resulting in sync errors and accidental deletion of files. I am looking for advice on turning OFF sync (in the document library settings) I have concerns about doing this, as there are always times when it is easier to Sync, and this is essentially a global setting (set for all users) Has anyone had any real life use cases/experience of doing this. I cannot think of any alternatives.
My Content Type instances have duplicate Document IDs (dlcdocid).
Hi, I have a Documents library with Content Types enabled, and with the Document ID service enabled. However new documents do not have a unique ID, but all get assigned the same ID as the content type template. The setup I enabled Document ID service via the Site Collection Features: https://<domain>.sharepoint.com/sites/<sitename>/_layouts/15/ManageFeatures.aspx?Scope=Site I enabled and configured content types. I created a Word template in the SharePoint library, and used Insert > Quick Parts > Document Property to create form fields sync'd with the Library/content type columns (Description, Project, Status). I downloaded the Word template from the same library into my OneDrive sync'd location, and uploaded it to the site collection's Content Types https://<domain>.sharepoint.com/_layouts/15/online/AdminHome.aspx?modern=true#/contentTypes and sync'd to the site content types. I created documents in the library using the "New" menu. Later I ask the user or reviewer to update the document frontsheet with the dlcdocid (Insert > Quick Parts > Document ID value, or Insert > Quick Parts > Field... > DocProperty > _dlc_DocId) as well as the SharePoint Version using the policy label method (https://learn.microsoft.com/en-us/answers/questions/5146555/sharepoint-label-to-embed-version-in-word-doc-havi) via Insert > Quick Parts > Document Property > Label. The Problem In the Documents library, new Word files are being re-assigned the original dlcdocid of the template (say DOCUMENT-0123456789-5). Now the "unique" URL shows me a list of multiple files all with DOCUMENT-0123456789-5. This is a read-only field so I cannot edit or delete the IDs. I want to have a Content Type template, with the frontsheet/header/footer fields sync'd with the Library columns, but I also want each document to have a unique ID and version. Help requested Is there a way to fix the template to clear the template ID, and to avoid this issue on future templates? How should I replace the template? Is uploading Template copies to the Content Type bad? Should I instead point to the file URL? Does it matter where the Template file is stored? Are there any ways to reset the ID of the few existing documents with the duplicate value?sharedWithMe returns only one item
A request from a standalone application to the https://learn.microsoft.com/en-us/graph/api/drive-sharedwithme endpoint returns only one item. Scopes used for authorization are: files.readwrite.all, group.readwrite.all, sites.readwrite.all, offline_access user.read When calling the same endpoint https://developer.microsoft.com/en-us/graph/graph-explorer, all shared items are returned. Result from application: { "@odata.context": "https://graph.microsoft.com/v1.0/$metadata#Collection(microsoft.graph.driveItem)", "value": [ { "createdDateTime": "2025-11-13T18:48:46Z", "id": "700DF30854FEF749!sd0cb731281c141acb1bf78fed133f933", "lastModifiedDateTime": "2025-11-13T18:48:46Z", "name": "saĝa-simio", "webUrl": "https://onedrive.live.com?cid=700df30854fef749&id=700DF30854FEF749!sd0cb731281c141acb1bf78fed133f933", "size": 0, "createdBy": { "user": { "email": "email address removed for privacy reasons", "id": "email address removed for privacy reasons", "displayName": "Saĝa Simio" } }, "lastModifiedBy": { "user": { "email": "email address removed for privacy reasons", "id": "email address removed for privacy reasons", "displayName": "Saĝa Simio" } }, "fileSystemInfo": { } Note that only one item is returned. Result from Graph Explorer: { "@odata.context": "https://graph.microsoft.com/v1.0/$metadata#Collection(microsoft.graph.driveItem)", "@microsoft.graph.tips": "Use $select to choose only the properties your app needs, as this can lead to performance improvements. For example: GET me/drive/microsoft.graph.sharedWithMe?$select=audio,bundle", "value": [ { "createdDateTime": "2025-11-13T18:48:46Z", "id": "700DF30854FEF749!sd0cb731281c141acb1bf78fed133f933", "lastModifiedDateTime": "2025-11-13T18:48:46Z", "name": "saĝa-simio", "webUrl": "https://onedrive.live.com?cid=700df30854fef749&id=700DF30854FEF749!sd0cb731281c141acb1bf78fed133f933", "size": 0, "createdBy": { "user": { "email": "email address removed for privacy reasons", "id": "email address removed for privacy reasons", "displayName": "Saĝa Simio" } }, "lastModifiedBy": { "user": { "email": "email address removed for privacy reasons", "id": "email address removed for privacy reasons", "displayName": "Saĝa Simio" } }, "fileSystemInfo": { "createdDateTime": "2025-11-13T18:48:46Z", "lastModifiedDateTime": "2025-11-13T18:48:46Z" }, "folder": { "childCount": 1, "view": {} }, "remoteItem": { "createdDateTime": "2025-11-13T18:48:46Z", "id": "700DF30854FEF749!sd0cb731281c141acb1bf78fed133f933", "lastModifiedDateTime": "2025-11-13T18:48:46Z", "name": "saĝa-simio", "size": 0, "createdBy": { "user": { "email": "email address removed for privacy reasons", "id": "email address removed for privacy reasons", "displayName": "Saĝa Simio" } }, "fileSystemInfo": { "createdDateTime": "2025-11-13T18:48:46Z", "lastModifiedDateTime": "2025-11-13T18:48:46Z" }, "folder": { "childCount": 1, "view": {} }, "lastModifiedBy": { "user": { "email": "email address removed for privacy reasons", "id": "email address removed for privacy reasons", "displayName": "Saĝa Simio" } }, "parentReference": { "driveType": "personal", "driveId": "700df30854fef749" }, "shared": { "scope": "users", "sharedDateTime": "2025-11-13T19:16:19Z", "owner": { "user": { "id": "700df30854fef749", "displayName": "Saĝa Simio" } }, "sharedBy": { "user": { "email": "email address removed for privacy reasons", "id": "email address removed for privacy reasons", "displayName": "Saĝa Simio" } } }, "sharepointIds": { "listId": "a5aff78d-98ee-4b34-b35b-f4fe365ebd74", "listItemId": "184", "listItemUniqueId": "d0cb7312-81c1-41ac-b1bf-78fed133f933", "siteId": "87dbe7ee-ae0c-4854-82e7-d56d982fef54", "siteUrl": "https://my.microsoftpersonalcontent.com/personal/700df30854fef749", "webId": "9d8b91c3-b0b9-45d1-83e4-17babde0d1dc" } } }, { "createdDateTime": "2025-11-13T18:24:59Z", "id": "D26CADA368C1131F!116", "lastModifiedDateTime": "2025-11-13T18:24:59Z", "name": "Beastie", "webUrl": "https://onedrive.live.com?cid=d26cada368c1131f&id=D26CADA368C1131F!116", "size": 0, "createdBy": { "user": { "email": "email address removed for privacy reasons", "id": "email address removed for privacy reasons", "displayName": "Faerie Graceful" } }, "lastModifiedBy": { "user": { "email": "email address removed for privacy reasons", "id": "email address removed for privacy reasons", "displayName": "Faerie Graceful" } }, "fileSystemInfo": { "createdDateTime": "2025-11-13T18:24:59Z", "lastModifiedDateTime": "2025-11-13T18:24:59Z" }, "folder": { "childCount": 1, "view": {} }, "remoteItem": { "createdDateTime": "2025-11-13T18:24:59Z", "id": "D26CADA368C1131F!116", "lastModifiedDateTime": "2025-11-13T18:24:59Z", "name": "Beastie", "size": 0, "createdBy": { "user": { "email": "email address removed for privacy reasons", "id": "email address removed for privacy reasons", "displayName": "Faerie Graceful" } }, "fileSystemInfo": { "createdDateTime": "2025-11-13T18:24:59Z", "lastModifiedDateTime": "2025-11-13T18:24:59Z" }, "folder": { "childCount": 1, "view": {} }, "lastModifiedBy": { "user": { "email": "email address removed for privacy reasons", "id": "email address removed for privacy reasons", "displayName": "Faerie Graceful" } }, "parentReference": { "driveType": "personal", "driveId": "d26cada368c1131f" }, "shared": { "scope": "users", "sharedDateTime": "2025-11-13T18:41:30Z", "owner": { "user": { "id": "d26cada368c1131f", "displayName": "Faerie Graceful" } }, "sharedBy": { "user": { "email": "email address removed for privacy reasons", "id": "email address removed for privacy reasons", "displayName": "Faerie Graceful" } } }, "sharepointIds": { "listId": "5d31fd1e-38af-4117-b637-c1a0f7d5ca95", "listItemId": "4", "listItemUniqueId": "68c1131f-ada3-206c-80d2-740000000000", "siteId": "74111012-f9e7-4940-ad60-5e53a21e2d3c", "siteUrl": "https://my.microsoftpersonalcontent.com/personal/d26cada368c1131f", "webId": "f1ea2ab8-b5ee-4c93-8ce2-6c12700c226a" } } } ] } Any tips or suggestions are welcome.
Can a mobile app programmatically trigger the OneDrive mobile app?
Hi, I am developing a native mobile application (Android and iOS) and I would like to clarify what is officially supported when interacting with OneDrive on mobile devices. Specifically, I would like to know: - Is there any supported way (Android Intent, iOS URL scheme, or similar) for a third-party mobile app to programmatically trigger the OneDrive mobile app to create folders or upload files? - Or is Microsoft Graph API the only supported approach to create folders and upload files to OneDrive / SharePoint from a mobile application? I am looking for an official clarification on the supported approach. Thank you.Issue where SharePoint users see an old unsynchronised Word file
The issue is that users open a Word document from a shared library into the desktop app, only to find that: There's no Autosave feature enabled in the top-right. The document version label we add on the frontsheet shows a very old minor version. I believe also that the file is read-only, and the only option they see is to save a local copy and upload it back to the library; which is not good practice since it's an old version. They report that the issue is resolved after exiting OneDrive, and deleting a Local cache folder. Has anyone experienced this issue and know what to try?OneDrive for Mac Now Supports Removable Drives
Earlier this year, we announced support for several improvements to OneDrive for Mac, including support for external, non-removable drives. We’ve heard feedback about the differences between “non-removable” and removable drives, and wanting the flexibility to sync OneDrive to any external drive—no matter the type. Now, with OneDrive version 25.127 or later, you can seamlessly sync your OneDrive files to any external drive, including removable ones. Syncing to a removable drive works just like any other drive, except that if you unplug your drive, OneDrive will stop syncing and show an error. You’ll need to plug your drive back in and restart OneDrive to resume syncing. There’s a short grace period between when a drive gets disconnected and when OneDrive shows an error to handle drives that sporadically disconnect. There are a few requirements your system must meet to use this feature: You’ll need version 25.127 or later of OneDrive. You also need to be running macOS 15.0 or later. The drive you select must meet the following requirements: Formatted for APFS Protected by FileVault (see below for instructions) Not read-only, a network drive, or marked as quarantined by macOS. Just like before, you'll need to manually set up a new sync relationship on the new drive. Sync settings won't transfer automatically. You cannot use OneDrive by moving your external drive between Macs; you must set up OneDrive again on each new Mac with the external drive. To protect a drive with FileVault: Format the drive for case-insensitive APFS, if it is not already. Find the drive in the Finder. Option/right click the drive and choose Encrypt. Follow the prompts. That’s it! We’d love to hear your feedback about this change! The best way to do that is to click on the OneDrive icon in the macOS Menu bar (near the clock), click the gear icon, and choose Send Feedback. You can also leave a comment here. We read them all, even if we can’t reply to them all.
Has Your Organization Set Up a Viva Engage Community for Microsoft 365 Collaboration?
Hi everyone! As a trainer, I often get great questions during my Microsoft 365 sessions. While I share answers live, only the attendees benefit—leaving many others without that valuable info. I’ve already set up a Microsoft Learning Pathways SharePoint site as a resource, but I’m exploring ways to extend knowledge-sharing beyond the classroom.Has anyone created or participated in a Viva Engage community to share tips, answer questions, and collaborate around daily Microsoft 365 tools? I’d love to hear about your experiences, best practices, or ideas on how to maximize impact and reach across your organizations. Thanks in advance for sharing! Let’s empower everyone to get more from Microsoft 365.😃Simple, Smart, and Secure: The next step in sharing files in Microsoft 365
Today at the Microsoft 365 Community Conference, we announced the next generation of sharing for Microsoft 365. Not just an experience refresh, this year we are improving the underlying model that enables collaboration within oM365. We are making it simpler to use, more intelligent, and ensuring that users can keep their content secure by default. In 2011, the cloud revolutionized collaboration and SharePoint Online launched with direct permissioning to enable sharing. Three years later, the on-going cloud transformation led to the invention of “link-based sharing” to allow users to forward and share URLs that grant access within defined, yet secure scopes. Over the last decade, collaboration flourished with over 1.2 Billon people using the share dialog in M365 per month. But as we look ahead, we see new demands emerging to meet the needs of collaborative, agentic workplaces. We are excited to give you a walkthrough of the third generation of sharing in Microsoft 365 and introduce the hero link, the power behind the next decade of collaboration. Meet the hero link The next generation of sharing makes you the hero of collaboration! Each file gets a single hero link which controls all access to the file. Whether you’re clicking “Copy Link”, sending an e-mail, or yes, even copying the URL out of the address bar, it’s all the hero link! This removes the need to create, delete, and manage multiple links on your files, creating a vastly simpler experience. Sharing files with your company has never been easier: simply update the hero link and anyone with the link in your company will get access. Need to lock down a file? Change the link to only allow access for people you directly add, keeping your files secured. We know that users don’t always check file permissions before they send out a link, which can lead to frustrating “Access Denied” page. With hero links, users are empowered to update the link that they already sent, enabling them to quickly increase or decrease the scope of the hero link to match their needs. Secure by default Every hero link starts by working for only the people who have already been added to the document. As users embark on their collaboration journey, they can add more people and teams directly to the document or update the hero link as needed to broaden access. For files that are shared externally, the new share experience explicitly tags external users and guests to make sure they stand out and can be managed appropriately. Administrators will be able to change this default on a per-site collection or OneDrive basis, as needed. With the next generation of sharing, users can further secure their content by controlling who can add people or update access of the file or folder, which gives users the granular control they need to protect their most important content. At a glance access The next generation of sharing requires easy understanding of not only who has access to a file, but how they have access. The Share Dialog and Manage Access experiences are now unified into a single, powerful interface, ensuring users can see and manage their documents and folders with effortless precision. Updates to permissions now appear in real-time, giving users confidence and real-time feedback as they share! With this new sharing model, you can now update permissions in bulk. It is now easier than ever to change or remove permissions for multiple people in a single session. Changes appear instantly, helping you stay in control! If a user wants additional granularity, they can even create additional sharing links to be used for specific purposes. These links can even be named, to help users track and assign them to specific tasks. Copilot + Sharing Save time for your coworkers and keep your team up to speed by using Copilot when you share. With a single click, generate a summary of your document that will be included in the notification mail. Recipients can now understand what the file is about, without needing to open it and read the content. This is a great way to save time and help get your collaborators up to speed! Choose when you notify Have you ever had those days where your notifications are going crazy from teammates adding you to files? We hear your frustration-and we are happy to tell you that you can now choose whether to send an e-mail notification or not when you add people to your file. This update puts you in control of how you share and notify teammates – simply check the box or not based on your preference! This control is critical when you’re bringing a colleague up to speed on multiple documents, or just want to make sure that your file is shared correctly before incorporating into a SharePoint News Post or Amplify! Looking Ahead This new sharing experience and model will be rolling in late 2025! You can track the latest timelines and updates via the Microsoft 365 Message Center or the Microsoft 365 Roadmap (ID: 492622). We know change management is top of mind with any product change, and especially one’s as critical to your organization as collaboration.In addition to the standard updates at Microsoft Docs, we’ll also be uploading how to videos for end users and IT Pros to the Microsoft Community Learning YouTube Channel, walking through the changes in depth on the Sync Up Podcast and in the OneDrive Customer Office Hours. We’re excited to share the future with you! Frequently Asked Questions We know how important collaboration is to your organization! Here are answers to a few of the common questions we’ve heard! If you have others, let us know in the comments below! Q - What do I need to do to prepare for this change? A – For now, keep an eye on the roadmap id and Message Center for more information! As we get closer to release, we’ll ensure you have the content you need to update and prepare your users, admins and security teams. Q - What happens to my existing collaboration experience? A – Nothing! The new sharing model is fully backwards compatible. All the links and permissions you have today will continue to work and will show up in the “Other Links” section of the dialog! Q - Where will this change happen? A - Everywhere! OneDrive powers the sharing experience across 64 apps in M365. This change will be updated consistently across the entire ecosystem.
