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AndrewWarland
Iron Contributor
Joined 10 years ago
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Re: Managing the Discoverability of Private Teams
Hi Tony, one of my clients noticed that private teams are not discoverable even when the 'Discover private teams' is enabled (On) in the Teams Admin centre AND there are no sensitivity labels applied to Groups and Sites. We noticed that, if you created the private M365 Group first and included a Team, the Team was discoverable. But if an end user created the private Team first, the Team was not discoverable to others. The key difference between the two was that, when the Group was created first, 'HiddenFromExchangeClientsEnabled' was set to 'False' for the Unified Group but when the Team was created first, this setting was 'True'. Any idea what might be causing private Teams to remain undiscoverable (including via search) when the Teams setting to allow it is enabled and no sensitivity labels are applied to Groups and Teams? Thanks always, AndrewRe: SharePoint Events Web Part - Change Default View
If you'd like to see the events for the previous year, you could create a separate webpart using the 'Date range' filter. It gives the option to view events by the coming quarter. You could use the 'static' dates 'From' and 'To' to look 'backwards', but at least it will present events from a previous date range. I'm looking into how to do this via the url query string.Re: Retention Events
Hi Steve, I wrote a post on my blog about this subject as I also couldn't get event-based retention to work, but it does now. See https://andrewwarland.wordpress.com/2024/10/22/steps-involved-in-event-based-retention/ For info, it took almost 4 weeks for my event-based retention labels to work. One of the things that I still haven't worked out though is why, when you can search for 'ComplianceAssetId:"ASSETID" from any SharePoint search bar, you cannot use the same search in Content Search via Purview. I'm not sure what the issue is with Content Search; it was easier just to search for the code itself.Re: SharePoint Online: Rest API not working with people filter for list with more than 5000 items
I have just added a new discussion reporting a similar issue with the Title column when there is more than 5000 items in the library. The first filter returns around 100 items, but adding a filter by the Title shows nothing. I suspect it's related - despite the initial filter returning only 100 items, the second filter is working against ALL the items.Re: Search by exact phrase in SharePoint online
Here is one answer to this from Microsoft: 'When a user searches, Microsoft Search processes the query and parses search intent from larger phrases, using Artificial Intelligence (AI) to learn common superfluous phrases users add to their queries that don't impact their search intent. For example, when a user searches for "how to change my password" we extract the less important words from the query and trigger based on the relevant ones like "change password".' https://learn.microsoft.com/en-us/microsoftsearch/overview-microsoft-searchRe: Show only items for current user
Sorry to suggest something if you've already tried it, but if you go to the List Settings, Versioning, you will see the 'Content Approval' option. If you change that to 'Yes', you'll see the 'Draft Item Security' changes to 'Only users who can approve items (and the author of the item). As long as the Site Owner doesn't 'approve' the item, it will remain visible only to the author and the Owner.Re: OneDrive keeps reverting back to old account
Just to add to this, I checked my desktop and I can see the third M365 account is connected with my device, which possibly explains (if OneDrive is Synced) why it appears there since I don't use the OD for that organisation. I expect if I delete the account from my desktop it should remove the OD link in the app.Re: OneDrive keeps reverting back to old account
I can imagine how annoying this is. I have a similar phone. When I open my OneDrive and click on the little briefcase icon on the top left, I can see all the accounts I can log on to. I can easily swap between two of these (including my personal OD), however the third one requires me to sign on. Is it possible that this is being controlled from your M365 account via your M365 log on, on a browser? In other words, the account still exists but has to be removed from there? Or even from a desktop?Re: SharePoint Shortcut Error
Just to add some background for reference for others finding this post, when you click the three-dot menu next to a document in a SharePoint site library, you will see the option to Add shortcut to either 'My files' (=your OneDrive) or 'Other locations'. The latter should default to OneDrive and also give the option to create a link in a separate SharePoint site. I cannot replicate the error you are seeing. I can add a shortcut to any document, even back to the same library location. I agree with LeonPavesic to check the permissions. As a SharePoint admin you should in theory have access to everything but it's possible that someone has set a specific permission on that document (or the folder/library/site) preventing the link being created in a destination where the people in that location do not have the same access (this could in theory include a link copied to your OneDrive). After checking permissions, see if the Owners or Members of that site (/Group) can add shortcuts. In other words, is this specific to you (as SP Admin) or to everyone with access to that site?Re: Calling all experts in retention labels!!!!
Thanks Shane that's an interesting workaround. A 'dumb question', if an item does not have a retention *label* applied when it is deleted in a library how can it go into the PH library? (Unless it was subject to a retention policy). Of course, if users use the 'Move to' function, that creates another interesting problem because it technically copies and re-creates the item to the new location with the original metadata etc and deletes it from the original location - putting it into the Recycle Bin AND the PH library if subject to a retention label/policy.Re: Accuracy of Purview Content Explorer for retention labels
Thanks Teo For two of the other classifiers, SITs and trainable, I can kind of understand that the numbers may not be accurate, but with both retention and sensitivity labels, I don't really understand why it doesn't show the actual number assigned.Accuracy of Purview Content Explorer for retention labels
I am finding regular discrepancies between the numbers for retention labels that appear in Microsoft Purview's Content Explorer, and the outcome of a Content Search for the same labels, and wonder if others are seeing this too. I'm seeing this in both my Dev tenant and reported to me by several organisations I'm working with. For example, Content Explorer here tells me there are 138 items, split between Exchange and SharePoint. 'Drilling down' in Exchange, I see that one mailbox allegedly has 9 labels and another has only 1. Where does it get 94 from? Compare the above with a Content Search, that returns 78 results only in SharePoint, the only place where the label was actually applied, confirmed from the exported results. Why the difference? Or is the AI/ML-driven Content Explorer making some assumptions that are completely wrong?
