Document Versioning

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New Contributor

Our Quality Management System requires us to periodically review documents.  I am trying to keep track of the review date with a column in the document library, but changing the review date increments the file version. 

I really only want the version to change when the contents of the actual file change.  Is there any way to change the contents of columns without changing the file version?

1 Reply

@Drew_IsoV the only way I know of to do this (and this is what we do on our QMS) is to have a second list containing the document name, a column for the review date and a number column that matches the ID of the item in the document library. Then in your documents library you have a single line of text column formatted as a button with JSON. The text on that button could be something like "Update Review Date?". When the user clicks the button a flow runs in Power Automate that updates the item in the second list with a date 6 months ahead or whatever the period is.

 

Come back with any questions about this or if you'd like some screenshots.

 

Rob
Los Gallardos
Intranet, SharePoint, Website and Power Platform Manager (and classic 1967 Morris Traveller driver)