Jul 29 2021 09:23 AM
Microsoft support has told me there is no such thing as an online archive option for SharePoint libraries and must instead move these files to a OneDrive account (which is absurd). Exchange allows for unlimited online archiving with their various licenses so why is there nothing built-in with Microsoft to allow us to archive files that we rarely need to access, but will need to access on some occasions? We need to retain this data for compliance reasons. We do not want to set retention policies up as we have some libraries with projects spanning years that always need to be accessible but then once that project is done, we move to a different library. This is the library we want to archive.
Is the only option third party?
Jul 29 2021 10:05 AM
Jul 29 2021 10:09 AM
Jul 29 2021 11:43 AM
Jul 30 2021 12:43 AM
Jul 30 2021 03:21 AM
Jul 30 2021 05:49 AM
Oct 14 2022 04:07 PM
@luvsql I have been doing some deep diving on this very topic. I'm leading the effort to migrate some 8 terabytes worth of data over to SharePoint/Teams. The cost of storing that much data in SharePoint document libraries is eye watering to say the very least and much of that data is archival images which don't really belong in SharePoint in the first place.
I'd love to see a way to migrate SharePoint document libraries over to an Azure Files tier (Hot/Cold/Archive). This way we could keep current work in the very accessible SharePoint document libraries and offload old data to a much less expensive silo to access as needed. In theory I could migrate data via sync shares between SharePoint and Azure Files Sync Server... But that seems rather clunky at best an requires pulling data down from SharePoint then shipping it back up to Azure by way of the corporate WAN/LAN.
I'll have to look at the AvePoint solution which appears to accomplish exactly what I need using Azure Files as the archive destination. I just hope their solution isn't expensive.
I'd have to think there is some way using Power Automate to create an automation that checks SP libraries for certain criteria and then migrates the data to an Azure File Share. I've asked around and the answer I've received thus far is no.
Oct 21 2022 10:30 AM
Oct 24 2022 07:58 AM
@robotech Absolutely, I'd imagine the only real killer on my end with AvePoint is going to be cost. At least it sounds like the licensing model is total data rather per-user licensing. Their backup solution + archive also lets me tier down data and get rid of it in a better window of time and my data pack rats can still reference the backup after the data has been completely removed from the file life cycle.
Apr 05 2023 12:35 AM
@Ryan Lounsbury , can i ask whether you have started using Avepoint for archivng sharepoint online data?
can i have your feedback on their archiving solution as i am looking into solution for sharepoint online archiving.
Thank you!!
Mar 01 2024 04:24 AM
Even if is not best, OneDrive virtually can accommodate unlimited storage, you can configure a OneDrive account accessible only by web (I would disable OD4B sync), structured with different folders permissions ACL where data can be dumped by ICT.
You can publish in O365 SharePoint a feature link so any staff will have a reference that can be added to their favorite for easy archive access.
i know you have no automated process to archive data, but cost wise is almost zero.
Apr 10 2024 08:46 AM
@Chris_smith have you tried this new Office 365 Archive solution? I own a small consulting business and just ran into Sharepoint running out of space. I either need to save the files from older project Sharepoint sites internally or to some dedicated OneDrive account, and delete the Sharepoint sites or find another solution. This one seems promising if it works seamlessly. The information on it seems a bit unclear to me (I am a biologist, not an IT pro), and I expect it is something you learn by doing it.