Hi @SH0lm3s,
you can try these methods to suspend a meeting room resource in Outlook without deleting it:
1. Hide the resource mailbox from the Global Address List (GAL). This will prevent users from seeing the resource mailbox when they search for meeting rooms in Outlook. To do this:
- Go to the Exchange admin center.
- Navigate to Resources
- Select the room mailbox you want to suspend.
- Under General, uncheck the box next to Show this from the Global Address List.
- Click Save.
2. Setting it to be "Out of Service" or "Unavailable."
Here's how you can do this:
Access the Resource Calendar:
- Log in to your Outlook account with administrative privileges.
- Navigate to the calendar that represents the meeting room resource you want to protect.
- Create a New Meeting:
- In the resource calendar, create a new meeting at a time when you want to prevent bookings.
- Set the Meeting subject (Name) as "Out of Service" or "Unavailable"
The default policy for a resource mailbox is to autodecline all the bookings when the resource mailbox is allready booked. In this cas nobody else could book a meeting in the time your meeting is booked.
Auto Accept and Decline when scheduling a Room Resource. - Microsoft Community Hub
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Kindest regards,
Leon Pavesic
(LinkedIn)
