Jul 16 2016 04:59 AM
Jul 16 2016 04:59 AM
Does anyone have information on the length of time files in OneDrive for Business and SharePoint online are retained after an end user deletes them ?
Is there a way of placing unlimited retention on files ?
Jul 17 2016 04:00 AM
Jul 17 2016 12:46 PM
In addition to what @Salvatore Marco Biscari said:
Supposing you have an E3 subscription, you can use Preservation policies to preserve content stored in OneDrive/SharePoint for longer time periods or even indefinitely. It's pretty much the same as putting the content on E-discovery hold. The only difference is that the content gets deleted when the user account is de-provisioned. More info here: https://support.office.com/en-us/article/Overview-of-preservation-policies-9c3b1d52-40ce-4ba3-a520-9...
However, last time I checked, there is a small UX issue with these Preservation/E-discovery holds - folders in OneDrive/SharePoint cannot be deleted unless they are empty. Users gets an error message if he tries to delete a folder with some files within it (NGSC/mobile clients work fine, web UI has this issue)
Jul 18 2016 01:28 PM
There are two scenarios here: Does the user account still exist, or will it be deleted?
If the former, as @Pavel Otych mentions, you can use a preservation policy. If the latter, OneDrive for Business content will be deleted 30 days after the account is deleted. You will need to migrate the OneDrive content to a new location in order to preserve it.
The other possibility is to apply a legal hold to content. Then it cannot be deleted by a user and will not be deleted even if the OneDrive account is deleted.
Jul 25 2016 10:28 AM
Can you create a preservation policy for accounts that do not exist anymore? One of the problems we are trying to solve is what to do with OD4B data after an employee leaves the company and their license is removed. We don't want to lose it after the 30 days, but we also don't want to have download indivudual users' OD4B files and keep them on prem. Idealy, a preservation policy would work.
If this is possible, do you know if there are any instructions how to to set something like this up?
Aug 09 2016 12:13 PM
I've heard that when a person leaves the company, you can set up OneDrive so it would automatically notify the persons Manager (based on the org chart) and they have 30 days until to get content before it's officially purged. I can't find documenation on this, do you know where that is or can verify if that's true?
Aug 09 2016 12:46 PMSolution
I found some documentation here, https://support.microsoft.com/en-us/kb/3042522. Is the Manager determined through the org chart?
Aug 11 2016 06:42 PM
You can create Information Policies that automatically act on specified files, in your case, moving them to a permanent Record Center or Document Center, see https://support.office.com/en-us/article/Create-and-apply-information-management-policies-EB501FE9-2... for some instructions.
Oct 06 2017 10:12 AM
seems that content stay if enable before disabling account:
Dec 01 2017 09:45 AM
In case of user account that owns an OneDrive is deleted from Azure Active Directory:
Keywords: OneDrive, User Profile, User Account
Nov 04 2019 04:28 PM
Hi @Dean Gross
Bit of an old post i am replying to but do you know if these policies can also be applied in OneDrive for Business?
Nov 04 2019 04:33 PM