Forum Discussion
Official File retention policy for OneDrive for Business and SharePoint
I found some documentation here, https://support.microsoft.com/en-us/kb/3042522. Is the Manager determined through the org chart?
There are two scenarios here: Does the user account still exist, or will it be deleted?
If the former, as Pavel Otych mentions, you can use a preservation policy. If the latter, OneDrive for Business content will be deleted 30 days after the account is deleted. You will need to migrate the OneDrive content to a new location in order to preserve it.
The other possibility is to apply a legal hold to content. Then it cannot be deleted by a user and will not be deleted even if the OneDrive account is deleted.
Hi Erica,
Can you create a preservation policy for accounts that do not exist anymore? One of the problems we are trying to solve is what to do with OD4B data after an employee leaves the company and their license is removed. We don't want to lose it after the 30 days, but we also don't want to have download indivudual users' OD4B files and keep them on prem. Idealy, a preservation policy would work.
If this is possible, do you know if there are any instructions how to to set something like this up?
Thanks!
You can create Information Policies that automatically act on specified files, in your case, moving them to a permanent Record Center or Document Center, see https://support.office.com/en-us/article/Create-and-apply-information-management-policies-EB501FE9-2EF6-4150-945A-65A6451EE9E9 for some instructions.
Hi Dean_Gross
Bit of an old post i am replying to but do you know if these policies can also be applied in OneDrive for Business?
https://support.office.com/en-us/article/Create-and-apply-information-management-policies-EB501FE9-2EF6-4150-945A-65A6451EE9E9
