Forum Discussion

Copper Contributor

Jul 16, 2016

Solved

Official File retention policy for OneDrive for Business and SharePoint

Does anyone have information on the length of time files in OneDrive for Business and SharePoint online are retained after an end user deletes them ? Is there a way of placing unlimited retention...

files

storage

escupham
Aug 09, 2016
I found some documentation here, https://support.microsoft.com/en-us/kb/3042522. Is the Manager determined through the org chart?

Pavel Otych

Brass Contributor

Jul 17, 2016

In addition to what Salvatore Marco Biscari said:

Supposing you have an E3 subscription, you can use Preservation policies to preserve content stored in OneDrive/SharePoint for longer time periods or even indefinitely. It's pretty much the same as putting the content on E-discovery hold. The only difference is that the content gets deleted when the user account is de-provisioned. More info here: https://support.office.com/en-us/article/Overview-of-preservation-policies-9c3b1d52-40ce-4ba3-a520-9ae0be15538a

However, last time I checked, there is a small UX issue with these Preservation/E-discovery holds - folders in OneDrive/SharePoint cannot be deleted unless they are empty. Users gets an error message if he tries to delete a folder with some files within it (NGSC/mobile clients work fine, web UI has this issue)

Tilo S

Copper Contributor

Oct 06, 2017

seems that content stay if enable before disabling account:

https://support.office.com/en-us/article/Overview-of-inactive-mailboxes-in-Office-365-1fbd74e8-7a60-4157-afe8-fe79f05d2038?ui=en-US&rs=en-US&ad=US

Spoiler

But if your organization needs to retain mailbox content for former employees, you can turn the mailbox into an inactive mailbox by placing the mailbox on Litigation Hold or applying an Office 365 retention policy to the mailbox in the Office 365 Security & Compliance Center and then removing the corresponding Office 365 account. The contents of an inactive mailbox are retained for the duration of the Litigation Hold placed on the mailbox or the retention period of the Office 365 retention policy applied to it before the mailbox was deleted. You can still recover the corresponding user account for a 30-day period. However, after 30 days, the inactive mailbox is retained in Office 365 until the hold or retention policy is removed.