Forum Discussion
Use case: Teams Meetings with more than one organizer for delegation purposes (Trainings)
Hi everyone,
i need some input for this use case - as it seems to be unsolvable. But i think we are not the only ones who need this.
We perform trainings with customers. Sometimes with external trainers (who have an account with license from us).
The whole organizational tasks is within our firm. We create the meetings (at the moment from a shared mailbox), we invite the customers, we make the external trainer "co-host".
But - the meeting is "owned" by one who creates it - as shared mailbox is a deactivated user with no license.
So no one can change the teams meeting options if the "organizer" leaves the company or is on vacation. Which is important if the external trainer wants to use breakout rooms.
The only thing that comes to my mind is - convert the shared mailbox to a normal usermailbox and assign a license. The users then add the mailbox with username and password (and hopefully it will never ask for MFA again).
Or something something graph, logic apps, automatic adding co-auth in this specific mailbox 😉
How can we solve this issue?
Best regards
Stephan
StephanGee If you make someone a co-organiser they can change meeting options like breakout rooms.
Conduct More Organized Teams Meetings with Co-organizers - Microsoft Community Hub
This doesn't extend to the meeting invite, as that's an exchange object, but most of the Teams specific settings are controllable by Co-organisers.
- Thanks for the quick response.
Most meetings are set up like this.
But it is a Team with 10 people and with up to 10 customer meetings a day. So the failure rate is expected to be high and afaik you can only add people that are invited in the meeting - which is not the case.Seems like there is no real solution here.
Maybe with PowerApps and a shared mailbox that has a license. But i don't have the experience for building something like that.
Will move that into the "maybe someday" folder
