Sep 20 2021 01:54 PM
Sep 21 2021 09:15 AM - edited Sep 22 2021 12:52 AM
Hi @JocelynK ,
To put it simply: SharePoint Online is the service on which many of the services in the Office 365 suite are built, including Teams:
- All files shared in a Teams are in fact stored on the linked SharePoint site
- All files shared in a meeting or chat are in fact stored in the OneDrive of the sharing user (OneDrive is "just" a SharePoint library)
Microsoft does not offer data backup in SharePoint / OneDrive. In the shared responsibility model, it's up to the customer to make sure the data is protected.
In your case, you have three options:
- Rely on SharePoint's native features: two levels of recycle garbage can with a 93-day retention period, file versioning, 30-day library restore, 14-day SharePoint site restore
- Use the native retention mechanisms to force file retention within the platform
- Invest in a third party tool that will allow you to retain copies of files (only if the above mechanisms do not meet your needs)
I have described the different native features in more detail in one article: https://www.thijoubert.com/2021-06/Backup/ (I wrote it in French...)
The native features do not cover everything, but already a very large number of use cases
Hope this helps!
Sep 21 2021 07:18 PM