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sp-jmglade's avatar
sp-jmglade
Iron Contributor
Mar 10, 2020

Scheduling Meetings in Private Channels

Hi,

 

Can anyone confirm this this works, or indeed doesn't? I can't seem to schedule meetings into Private Channels, but can't find if this should actually work.

 

Thanks,

Meetings
Microsoft Teams
    • ChrisHoardMVP's avatar
      ChrisHoardMVP
      MVP
      May 05, 2020
      Second this - I only got round to seeing this as I am clearing out the mailbox from old TC notifications. I have been using this the last few weeks. It's also a great solution for an emergency action when Live Events fail too. Always good to keep this one in the pocket 😄

      Best, Chris
    • Ashwin4rmUBS's avatar
      Ashwin4rmUBS
      Copper Contributor
      Jul 05, 2023

      ChrisHoardMVP 

      Private Channels in Teams is indeed a cool feature, especially for effective collaboration of higher management and strategic groups working on sensitive information and data. 
      It is, however, sad to see a very basic yet important feature like meeting setup missing. 

       

      It's been more than couple of years since first concern was raised, but I see the issue hasn't progressed much. I tried to cast my vote in uservoice, but seems the link no more exists. 

       

      I would greatly appreciated if this feature is ranked top of the backlog and its implementation expedited. 

       

      Will be hopefully watching this thread for the good news! 🙂

       

      Thanks!

      • Thomas_HZ's avatar
        Thomas_HZ
        Copper Contributor
        Aug 10, 2023
        Could not agree more. The feature is very important and has been requested for a long time, it would be great to see it live soon! Any new updates on whether it's coming up or not would also be appreciated. 
    • Justin Yantho's avatar
      Justin Yantho
      Copper Contributor
      Nov 23, 2020

      dizlet Also, Teams released Breakrooms in Preview.  But they only added it for private meetings.  This makes it harder to use with a class that are part of a channel.

  • ChrisHoardMVP's avatar
    ChrisHoardMVP
    MVP
    Mar 10, 2020
    Hi sp-jmglade

    Currently, you can't schedule meetings in private channels.

    As stated in the article

    https://docs.microsoft.com/en-us/MicrosoftTeams/private-channels

    We're continually adding capabilities to private channels so check back for the most up-to-date information regarding apps, channel meetings, and scaling private channels for large teams

    You can however do meet now's in private channels

    Hope that answers your question!

    Best, Chris
    • aschembri's avatar
      aschembri
      Iron Contributor
      Apr 07, 2020

      This is a super important feature especially in an educational setting. We need to be able to schedule a meeting with a select group of students that may need extra support or are on a modified curriculum. ChrisHoardMVP 

      • John_Kelleher's avatar
        John_Kelleher
        Brass Contributor
        Apr 30, 2020

        aschembri

         

        ChrisHoardMVP 

         

        Very important!

         

        Would be nice to be able to plan in advance and send out an invite.  My elementary school students and parents need to be able to plan ahead of time.  We are using a private channel so I am not distributing materials to the entire school that they shouldn't have access to, but when trying to meet - the impromptu MEET NOW function, going to be interesting.  Would also be nice if there was a way to invite the entire private group with the press of one button.

    • djXXL's avatar
      djXXL
      Copper Contributor
      Apr 06, 2020

      Hi ChrisHoardMVP.

      Do you know, when meetings for private channels will be available (aproximatelly, at least) ? Is it worthy to create new public channels and add users from private channels? Or is there a way how to change private channels to public?

       

      Thank you

       

      • ChrisHoardMVP's avatar
        ChrisHoardMVP
        MVP
        Apr 25, 2020
        Hi djXXL and aschembri

        No timescale as of yet and not been picked up by the team.

        I imagine it is planned simply because it is an obvious gap and the limitations of private channels are known. You can't convert private to public or vice versa so you would beed to create a new channel

        Agree it's important for education and that scenario. I have voted on the uservoice. I think it's important

        Best, Chris
    • Hazlett_Yvonne's avatar
      Hazlett_Yvonne
      Copper Contributor
      May 11, 2020
      The ability to schedule meetings in Private (sub) channels is a must.

      We use them a lot and it's a pain that you can't let people know in advance by way of scheduling the meeting rather than doing a meet now.

      High priority I would say.,
      • tamvuong's avatar
        tamvuong
        Copper Contributor
        May 11, 2020

        Hazlett_Yvonne 

        Our private channels have been neglected because of just the problem.

        We have to schedule the meetings in Outlook and lengthy explain how it works.

        The no easy way for people to join the meeting.

         

        Hope MS pay attention to this setback.

  • ChinCharmin's avatar
    ChinCharmin
    Copper Contributor
    Jun 30, 2020

    sp-jmglade 

     

    You can right click the private channel and choose "Get email address". the email address of your private channel will appear and click Copy button.  After that, go to teams calendar in the right side of the app and schedule meeting as usual, and paste the email address into the "required attendees" field. After sending, this meeting will now appear in that private channel's posts, in your teams calendar and in your outlook calendar. I hope this helps. 🙂

    • BryanJWChen's avatar
      BryanJWChen
      Copper Contributor
      Jul 01, 2021

      ChinCharmin thank you, it works.  However, the team members in the private channel can't find the meeting in their teams calendar.

  • SanchitSharma's avatar
    SanchitSharma
    Copper Contributor
    Sep 28, 2023
    What's the rationale for not implementing this in the first place when it's available in public channel?
  • krivera1's avatar
    krivera1
    Copper Contributor
    Jun 25, 2020

    This is absolutely needed...  such a key feature to be able to separate your team into smaller pieces and schedule meetings directly with them...  please make this change soon!...

  • littlewizard's avatar
    littlewizard
    Copper Contributor
    Oct 08, 2020

    sp-jmglade 

    Yes, there is a way to schedule meetings to private channels. I will put the steps below:

    Step 1.
    Get the email address of the channel. You can do this by going to the channel and clicking on "more options" to get the email of the channel.

    Step 2.
    Go to outlook calendar and create a new event. Put the title of the meeting and the next is to paste the email address of the channel you got from step 1.

    Step 3.
    Check your schedule day and time

    Step 4.
    From the drop down, Select "Teams Meeting"

    Step 5.
    Save and you are done. You should see the link in the private channel

    • webtronix's avatar
      webtronix
      Copper Contributor
      Nov 12, 2020
      This looks good in as a workaround - I will give this a try and reply back once I can confirm its works flawlessly.
    • webtronix's avatar
      webtronix
      Copper Contributor
      Nov 12, 2020

      littlewizard 

      I've tried this but the email does not send the invite to the participants of the private channel, and only creates the invite in my own calendar.

       

      I'm not sure if this is a limitation based on how our internal IT guys have configured Teams for use.

    • jeannescilley's avatar
      jeannescilley
      Copper Contributor
      Jan 11, 2024
      Yes, the meeting is created but any conversation that happens while meeting is kept in "Chat" instead of in "Channel". The whole point (for me) of having a meeting in the channel is to keep all conversation and history, files etc etc in the channel
  • Sundaresanc2270's avatar
    Sundaresanc2270
    Copper Contributor
    Jun 30, 2021
    I still surprised what made them to drop a normal functionality that works for a Team Channel and under what reason they must have restricted this option for Private channels? Do private channel members will not meet in advance? How do they assume all private channel meetings are all instant meetings? Do not assume something on behalf of People and restrict a normal functionality that works well in normal circumstances.

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