Sep 22 2020 09:01 AM
Sep 22 2020 09:01 AM
I am currently managing a huge project for which I need to set up all the meetings via Teams, but I am not meant to attend all of them. For now I have to start all the meetings myself as the organiser before dropping out, which is annoying.
Is there a way for me to set up a Teams meeting in which people from my organisation (who have an Office 365 licence) and other external users (without Teams installed or an Office 365 licence) can attend without me having to start it off?
I know that I can change the meeting settings to allow everyone to bypass the lobby, but it seems at least one member of my organisation has to conncect for all the other users to be able to start the meeting. However, some of these meetings are only for external users and it doesn't start until someone from my organisation connects.
Does anyone know if what I'm asking is yet possible on Teams?
Sep 23 2020 12:21 AM
@Pierre-A02 Hello, are you saying this config is set using CsTeamsMeetingPolicy..
Everyone, if you'd like to admit anonymous users by default.
..but it doesn't work for an anonymous to start a meeting? I'm pretty sure I've tested this behavior previously and could start a meeting with an anonymous gmail account. But, I had to wait ~48 hours for the policy to take effect.
Apr 16 2021 02:45 AM
Hi, I saw your question and I have the same issue. Did you ever figure out how to do this?
Apr 16 2021 03:07 AM
Apr 16 2021 03:31 AM
Apr 16 2021 03:34 AM
Apr 16 2021 03:36 AM
Apr 16 2021 03:39 AM
Apr 16 2021 04:01 AM
Apr 16 2021 04:08 AM - edited Apr 16 2021 04:14 AM
@Frank1960 OK, misunderstanding here. Who are you inviting? Only external org. users to have a meeting in your org? That doesn't seem reasonable. So when scheduling choose a person from your org. as a presenter from within the Meeting options so that person can change the role of the external user during the meeting. You don't have to participate, just be sure to set the lobby as needed.
You can also select "Anyone" as a Presenter, if you haven't noticed already.
"Anyone who has access to the meeting link will join the meeting as a presenter."
Apr 22 2021 07:50 PM
@ChristianBergstrom Our company has the same request. We are working with a client that wants our org to set up links for meetings even meetings we are not attending. We cannot go to every single meeting just to admit the external client. Is there a way to setup the meeting from our org for the members of another org to meet without our person needing to come in and unlock the doors so to speak?
Apr 22 2021 10:44 PM - edited Apr 22 2021 11:13 PM
Yes, you can. Don’t need a bot. I actually explained how to do it above. It comes down to the meeting settings such as lobby and who can present if allowing ”Everyone” or not (or federated, guests if your client is that).
Apr 30 2021 06:29 AM
Thank you for this information.
When I set up a meeting that I am not attending, it is inputted on my Outlook calendar. If I try to remove it, I'm canceling the whole meeting. Is there another way to schedule others without scheduling myself? I don't want to constantly second-guess which meetings on my calendar I need to attend vs. which ones I do not.
Thanks again for your help.
Apr 30 2021 06:42 AM
May 14 2021 03:09 AM
@CaryAbbott We have this too.
As a recruitment agency, we need to be able to set up all the interviews but not be present.
Did you ever get to the bottom of this?
May 14 2021 03:52 AM - edited May 18 2021 12:31 AM
Hello, as already explained this can be accomplished. You can actually use this being rolled out right now https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=68730 and is by far the easiest way to do it! (People I invite)
And rather soon it going to be even easier when the introduce the co-organizer meeting role https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=81391
Anyway, if you haven't got the above setting yet it's all about who you invite (1) your tenant Team settings for anonymous join (2), meeting policies (3) and the particular meeting set up (4). Let's say I want to schedule a meeting with two anonymous accounts (i.e. Gmail) but I am not going to be able to attend, but I have to schedule it as no one else can and no one from my org. can attend either. As I am the organizer I need to configure the meeting options so it fit the scenario and allow "everybody" to automatically go trough the lobby and let anonymous start a meeting. If not choosing that they are gonna end up in the lobby only as there's no one to let them in and they can't initiate the meeting. In this scenario my org. must allow for anonymous join, anonymous can start a meeting and everyone can present in the meeting options "Anyone who has access to the meeting link will join the meeting as a presenter".
For refrence https://support.microsoft.com/en-us/office/change-participant-settings-for-a-teams-meeting-53261366-...
Note the "You won't be able to select someone from a different org as a presenter." This can instead be changed during the meeting by an organizer/presenter (role).
Jun 26 2021 11:33 PM
I am also facing the same problem.
I am the organiser of all the meetings, so I have to create links and send to all the participants.
Most of the meetings, i am not required to participate.
So can I admit participants to meetings without getting into the meeting.
I cannot access "meeting option" settings and its saying error.
Pls advise me urgently.
I would also appreciate if you can add my personal email id - Pallavikharade18@gmail.com while replying to my query.
Thank you so much
Jun 29 2021 03:45 AM
@ChristianBergstrom The workaround you suggested doesnt actually allow someone from outside my org to start a meeting that me/my org originated.
I have all permissions set ok (I think, see screenshot) and yet others cannot start the meeting without me. In my case I am a consultant but I want my clients to be able to hold a recurring meeting that we have weekly without me while I am on holiday. They are not able to do so.
Or is there something else I need to change?
Jun 29 2021 04:13 AM