To allow a resource account, such as a room mailbox, to record Teams group meetings without being added as a participant, you can use a Microsoft 365 Compliance Recording feature called "Policy-based recording." This feature allows you to automatically record meetings based on specific criteria, such as participants, keywords, or specific Teams channels.
Here's an overview of the steps involved in enabling policy-based recording for Teams group meetings:
Set up a Compliance Center account: Ensure you have a Microsoft 365 Compliance Center account with the necessary permissions to manage compliance features.
Create a retention policy: In the Compliance Center, create a retention policy that specifies the duration for which the recorded meeting data should be retained. This policy helps ensure that meeting recordings are stored for the required period.
Create a compliance recording policy: Create a compliance recording policy that defines the criteria for automatically recording Teams group meetings. This policy allows you to specify which meetings should be recorded based on various conditions, such as participants, keywords, or Teams channels.
Assign the compliance recording policy: Assign the compliance recording policy to the room mailbox (resource account) you want to use for recording meetings. This step ensures that the resource account is enabled for policy-based recording.
Verify recording settings: Ensure that the recording settings in the Teams Admin Center are configured correctly to allow cloud recording and meet the organization's requirements.
Test and validate: Schedule a Teams group meeting and invite participants without including the resource account as a participant. Confirm that the meeting is automatically recorded based on the criteria specified in the compliance recording policy.
It's important to note that the exact steps and available options may vary depending on your organization's subscription plan, configuration, and compliance settings. It's recommended to refer to the official Microsoft documentation or consult with your IT administrator to ensure you have the most accurate and up-to-date guidance specific to your environment.
Additionally, compliance recording and retention policies may have legal and privacy implications, so it's important to review and adhere to any relevant regulations and internal policies when implementing these features.
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