Need to allow resource account to record Teams Group meetings

Copper Contributor

HI Guys,


I need help with allowing our rooms resource account to record Teams Group meetings without being added to the Teams group.


We have several rooms resource accounts with AD accounts assigned to each of them. They also have the Teams basic license applied to them. We can easily add them to the meeting as a location and/or as an attendee. We are able to attend Teams meetings with the rooms account login but are not able to initiate recordings or annotations without adding them to the Group the meeting has been created in.


I tried assigning full access in the Teams Group's SharePoint account in case it was a read/write issue but it is still not able to record.


Any ideas on how I can bypass this ? Or am i doing something wrong ?

Any help will be much appreciated.



1 Reply


To allow a resource account, such as a room mailbox, to record Teams group meetings without being added as a participant, you can use a Microsoft 365 Compliance Recording feature called "Policy-based recording." This feature allows you to automatically record meetings based on specific criteria, such as participants, keywords, or specific Teams channels.

Here's an overview of the steps involved in enabling policy-based recording for Teams group meetings:

  1. Set up a Compliance Center account: Ensure you have a Microsoft 365 Compliance Center account with the necessary permissions to manage compliance features.

  2. Create a retention policy: In the Compliance Center, create a retention policy that specifies the duration for which the recorded meeting data should be retained. This policy helps ensure that meeting recordings are stored for the required period.

  3. Create a compliance recording policy: Create a compliance recording policy that defines the criteria for automatically recording Teams group meetings. This policy allows you to specify which meetings should be recorded based on various conditions, such as participants, keywords, or Teams channels.

  4. Assign the compliance recording policy: Assign the compliance recording policy to the room mailbox (resource account) you want to use for recording meetings. This step ensures that the resource account is enabled for policy-based recording.

  5. Verify recording settings: Ensure that the recording settings in the Teams Admin Center are configured correctly to allow cloud recording and meet the organization's requirements.

  6. Test and validate: Schedule a Teams group meeting and invite participants without including the resource account as a participant. Confirm that the meeting is automatically recorded based on the criteria specified in the compliance recording policy.

It's important to note that the exact steps and available options may vary depending on your organization's subscription plan, configuration, and compliance settings. It's recommended to refer to the official Microsoft documentation or consult with your IT administrator to ensure you have the most accurate and up-to-date guidance specific to your environment.

Additionally, compliance recording and retention policies may have legal and privacy implications, so it's important to review and adhere to any relevant regulations and internal policies when implementing these features.



If I have answered your question, please mark your post as Solved

If you like my response, please give it a Like :smile:

Appreciate your Kudos! Proud to contribute! :)