Forum Discussion
Microsoft Teams - Meetings: Channel meetings and Outlook invitations?
- This is a long standing debate that no one really can tell how this is supposed to work lol. It seems rather random and I believe is based on if people follow the group or not that's attached to the Team, which they used to by default but it keeps going back and forth. People have inconsistent behavior with it, so I don't even bother and always create manual entries for meetings or we will attach an ics file to a channel chat, @ mention everyone to add that to their calendar. Microsoft is working on group calendar support for Teams, so hoping they fix all that with that implementation. https://microsoftteams.uservoice.com/forums/555103-public/suggestions/16933204-include-office-365-group-calendar-in-teams
Current behavior is that when you leave the list of invitees empty:
- all internal employees that are part of the channel will get the channel meeting in their calendar (where the subject is trailed with "FW:") but they do not receive an email. If you want to have emails sent to internal employees, explicitly add them to the list of invitees and then the subject on the calendar entry isn't trailed by "FW".
- all guests that are part of the channel will receive an email invite
Sophie_Bruehl I realize your post is almost two months old but I am linking to this anyway Understanding Who Receives Invitations for Teams Meetings - Office 365 for IT Pros (office365itpros.com)
ChristianJBergstrom Wondered if there is such a helpful resource for people other than IT professionals. It looks like non-IT professionals also want to know how channel members can be invited via Outlook using the channel name and the invitation to appear in the channel members' calendar and receive the invite via e-mail. Thanks.
asodiq Hello, first. Today one cannot schedule channel meetings from Outlook. So it must be done from Teams. The users can control the group subscriber settings themselves by going to the underlying group settings and chose the preferred setting.
For ex. when in Teams you have the option to "Open in SharePoint" using ... Then click on Conversations in the left navigation bar. Click on the three dots ... and Settings.
These are the subscriber settings that are also mentioned above using PowerShell as an admin. They tend to be inconsistent when it comes to "events " which explains why some gets an invitation while others don't.
- As was said above "newer groups (created via MS Teams) are hidden from Outlook clients and the Global Address List" -likely reason
