SOLVED

Admitting lobby people

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Occasional Contributor

Hello people Is it possible to set up so that only organizers can admit guests who are in the lobby and not any authenticated users ?

ThiagojSilva_0-1593522600558.png

 

11 Replies

Only Organizer and Presenters are allowed to admin people from the lobby to join the meeting, not attendees. There is no way to change this to only Organizers.

@Linus Cansby 

Hello Linus thank you very much for your help

I don't know if I expressed myself correctly.

What is happening is that meeting participants who are not team presenters or administrators are receiving the guest notice in the lobby and are allowed to admit.


In this case, we are using Teams in this pandemic for sessions between judges with all formality and lawyers who are not members of that court are invited, and we would like that these notices were not generated to the "Participants" nor that they could admit, leaving this function only for "Organizers"

I made a simulation in this image attached with a user "TEST" who is only a participant and the admission MSG appeared to him even though he was not an admin or presenter.

ThiagojSilva_0-1593526906516.png

 



best response confirmed by ThereseSolimeno (Microsoft)
Solution

Right click on the TESTE user and select "Make an attendee" and then test if you get the option to admit people from the lobby.

 

Linus Cansby_0-1593541482985.png

@ThiagojSilva Check this new features coming to Teams

 

New meeting lobby setting: only the organizer joins the meeting directly
A new lobby setting is coming to Teams Meeting Options. We are adding “Only me” as an option to the “Who can bypass lobby” setting. Once enabled, only the organizer will be able to join the meeting directly. Everyone else, including people from within the same organization, will be sent to the lobby.

 

https://techcommunity.microsoft.com/t5/microsoft-teams-blog/what-s-new-in-microsoft-teams-june-2020/...

@Swaminathan_Arumugam I'm hearing reports of a similar issue occurring in our organization. This is a hospital where physicians are communicating with covid-19 patients and their family members via Teams. My  guess is that someone other than the organizer was able to admit this person into the meeting. I do see the option under "Who can bypass the lobby?" But this doesn't say anything about who is allowed to admit people that are waiting in the lobby. 

 

Thanks.

@Phil_M415 

 

Please check below the meeting policy.

 

Setting value Join behavior

EveryoneAll meeting participants join the meeting directly without waiting in the lobby. This includes authenticated users, external users from trusted organizations (federated), guests, and anonymous users.
Everyone in your organization and federated organizationsAuthenticated users within the organization, including guest users and the users from trusted organizations, join the meeting directly without waiting in the lobby. Anonymous users wait in the lobby.
Everyone in your organizationAuthenticated users from within the organization, including guest users, join the meeting directly without waiting in the lobby. Users from trusted organizations and anonymous users wait in the lobby. This is the default setting.

 

https://docs.microsoft.com/en-US/microsoftteams/meeting-policies-in-teams?WT.mc_id=TeamsAdminCenterC...

@Swaminathan_Arumugam Thank you for your reply. I'm aware of this but it doesn't say anything about who is allowed to admit people that are waiting in the lobby. My sense is that anyone that is currently in the meeting can admit anyone in the lobby. I will have to test all scenarios.

Scenario 3: Everyone in organization can admit ppl in the lobby.

I can confirm that everyone in the meeting is getting the popup when someone is waiting, and is allowed to admit them.

 

This is a huge security/privacy issue. In our case, it was a shareholder's meeting that was admitting participants one at a time. However, unfamiliar participants that saw the popup blindly clicked "Admit" and started adding people to the meeting before they were supposed to join.

 

This doesn't make sense -- only the Organizer or those marked as Presenter should be allowed to Admit people from the lobby. You should not have to manually mark people as an "Attendee" to prevent this (which I don't even know if that works, we didn't try).

 

Edit:

This appears to be the case because by default teams makes everyone a "Presenter". It looks like if we change the global policy (or individual meeting policy) for "Roles that have presenter rights in meetings" to "Organizers, but user can override", then everyone joins as an Attendee and not a Presenter.

 

Why the default option for this setting is to make everyone a presenter is beyond me... 

@nickp-wkcan we see that who is admitting person in the meeting ? 

@Linus Cansby this isn't what happens in practice.

 

We often have meeting attendees who decide to admit someone in the lobby (when the meeting organiser wanted to keep them there for a few more minutes.

 

Have we given our meeting attendees too many permissions?