Apr 07 2020
10:21 AM
- last edited on
Feb 01 2023
01:18 PM
by
TechCommunityAP
Apr 07 2020
10:21 AM
- last edited on
Feb 01 2023
01:18 PM
by
TechCommunityAP
Hi all, as the title says: What happens to a user's OneDrive when they are disabled?
Background: when we off-board our departing/departed users, we disable the AD account, convert the mailbox to a shared mailbox, and remove the Office365 E# license. We never delete the accounts.
We know that if we delete the account, it follows the O365 OneDrive deleted user retention policy (default 30 days, not sure of the upper limit).
We're starting to utilize OneDrive more, and the question has been raised about how our process would be affected by Office365? With the removal of the O365 E# license, technically, the account isn't entitled to OneDrive anymore, but I really doubt that MS has some process that deletes the files. But what does happen? Considering that the user becomes a blocked user, does the OneDrive effectively become frozen, with O365 admins granting access to the files, but the disabled user's OneDrive not allowed to increase in size? Thus, with our policy of never deleting users, are we just effectively "forever archiving" their OneDrive?
Thanks.
Apr 07 2020 09:45 PM
Apr 08 2020 12:10 AM
No automatic deletion will be triggered (this only happens when the account is marked for deletion, as detailed here: https://docs.microsoft.com/en-us/onedrive/retention-and-deletion). And I'm pretty sure that puts you in unsupported configuration/violation of the license terms, but that's for Microsoft to clarify, so best contact them.
Mar 11 2021 11:19 AM
Oct 14 2021 05:11 AM