Forum Discussion
Solving the "who can see my stuff" question?
We are using SharePoint Online and have used Active Directory groups to secure site collections, sites and sometimes libraries.
A common question I'm getting from content owners is, "Who can see my stuff?" Or "who can see this document". Now I can direct them to the Share - Shared With dialog on the content, but for AD groups, its pretty useless frankly as all they get is a list of AD groups with no clue who is in those groups.
I'm curious if others have seen this as a requirement from their user base and if there are any potential solutions out there?
6 Replies
We controlled out SharePoint Online differently. I didn't use the AD groups but created new ones that worked better. The reason for this was that some users weren't in the proper AD groups for access to Team Site/Libraries.
Very simple to create any new groups needed.
A little extra work at the beginning but manageble.
Throwing it out there - this might be a good candidate for a user voice recommendation. I can definitely see my clients benefiting from being able to do proper reporting on a file to understand the users that have access.
O365 User Voice:
https://office365.uservoice.com/
Yes, this is a problem for us, too.
I think moving to O365 Groups instead of AD groups is the "way forward" answer, but it doesn't help the "now" problem.
The Permissions checker will tell you what access someone has at a site or document library level , unfortunatley it will not say if an individual document has been shared in a document library or what document it is, all you will see is that the person has "Limited access" if a document has been shared someone where in a library.
- Thanks Bradley. Unfortunately most of our content owners have contributor access so this is not available to them.
- Unfortunately the only way in the box to get this information by end users is just the one you have described :-(...if this is not enough, then you will need to develop something or use a third party tool
