Forum Discussion
Why are unique SharePoint permissions a bad practice?
David_Elsner Unique permissions are complicated to manage and need extra administration efforts to manage such unique permissions.
It gets more complicated when no. of items/documents in list/library increases.
When a list, library, or folder contains more than 100,000 items, you can't break permissions inheritance on the list, library, or folder. You also can't re-inherit permissions on it. However, you can still break inheritance on the individual items within that list, library, or folder, up to the maximum number of unique permissions in the list or library (see the next section).
Source: Items in lists and libraries - limits
Next section: For large lists, design to have as few unique permissions as possible and remain below 5,000 in total.
Source: Unique security scopes per list or library
Also, check this for some more information: Best Practices for Unique Permissions in a SharePoint List
Please click Mark as Best Response & Like if my post helped you to solve your issue. This will help others to find the correct solution easily. It also closes the item. If the post was useful in other ways, please consider giving it Like.
For SharePoint/Power Platform blogs, visit: Ganesh Sanap Blogs
David_Elsner Unique permissions are complicated to manage and need extra administration efforts to manage such unique permissions.
It gets more complicated when no. of items/documents in list/library increases.
When a list, library, or folder contains more than 100,000 items, you can't break permissions inheritance on the list, library, or folder. You also can't re-inherit permissions on it. However, you can still break inheritance on the individual items within that list, library, or folder, up to the maximum number of unique permissions in the list or library (see the next section).
Source: Items in lists and libraries - limits
Next section: For large lists, design to have as few unique permissions as possible and remain below 5,000 in total.
Source: Unique security scopes per list or library
Also, check this for some more information: Best Practices for Unique Permissions in a SharePoint List
Please click Mark as Best Response & Like if my post helped you to solve your issue. This will help others to find the correct solution easily. It also closes the item. If the post was useful in other ways, please consider giving it Like.
For SharePoint/Power Platform blogs, visit: Ganesh Sanap Blogs