Forum Discussion

David_Elsner's avatar
David_Elsner
Brass Contributor
Mar 14, 2023

Why are unique SharePoint permissions a bad practice?

I read already many times, that unique SharePoint permissions are a bad practice and it also looks like Microsoft is also following it. For example a private channel in Teams is realized with a comp...
  • ganeshsanap's avatar
    Mar 16, 2023

    David_Elsner Unique permissions are complicated to manage and need extra administration efforts to manage such unique permissions.

     

    It gets more complicated when no. of items/documents in list/library increases. 

     

    When a list, library, or folder contains more than 100,000 items, you can't break permissions inheritance on the list, library, or folder. You also can't re-inherit permissions on it. However, you can still break inheritance on the individual items within that list, library, or folder, up to the maximum number of unique permissions in the list or library (see the next section).

     

    Source: Items in lists and libraries - limits 

     

    Next sectionFor large lists, design to have as few unique permissions as possible and remain below 5,000 in total. 

    SourceUnique security scopes per list or library 

     

    Also, check this for some more information: Best Practices for Unique Permissions in a SharePoint List 


    Please click Mark as Best Response & Like if my post helped you to solve your issue. This will help others to find the correct solution easily. It also closes the item. If the post was useful in other ways, please consider giving it Like.

    For SharePoint/Power Platform blogs, visit: Ganesh Sanap Blogs

Resources