Forum Discussion
Unable to remove shared file access from specific organization-members
Hi, I got a similar problem as this thread: https://techcommunity.microsoft.com/t5/SharePoint/Modern-Site-members-can-share-but-can-t-remove-share-permissions/m-p/169659 But, we are unable to see ...
Tested this scenario, it shows people in your org that have access through a link, and when that link gets removed the people accessing go along with it. This is how it should work since the link is anonymous usually in nature.
Are you using it differently to get this scenario?
Are you using it differently to get this scenario?
We know that this is how it currently works, but the company I'm currently working with have people leaving and joining teams. When they leave the team they don't want them to longer have access to the file, and they don't want everyone on the said team to be able to see it.
So, therefore, they need to give specific permissions to people.
As an example: If they have 70 members in a team and give 15 people access to view the confidential file, they have to remove everyone and resubmit the new link to the others if one leaves the team and shall no longer have access to said file.
What are other companies doing in this scenario?
- You need to not use the "Share" button and manually add people to the files using advanced on manage access. Then those users can see the documents / folders in the library while browsing. You used to be able to get direct links to files by right click and copy link but all this does is create sharing links which defeats the purpose.
In that case you have to navigate to the folder the file is in. Copy the URL from browser, then add the files name to it, this will give you a direct link to the file so that those that ahve access can directly link to a file. - We are also using document libraries for certain members where we stop inheritance and manage access that way, but this requires a bit of know-how and we want the owner of each TeamSite to easily manage permissions on documents as you can with external users.
- You could also use the Share button with "Specific people" option, that also works like using advanced permissions as well and should be able to remove them individually from the sharing there.
- We have tried this and it's the same thing as the first option you get. As long as the user is a member of the tenant, you must strip all permissions in order to remove that user.