Forum Discussion
Unable to remove shared file access from specific organization-members
Hi, I got a similar problem as this thread: https://techcommunity.microsoft.com/t5/SharePoint/Modern-Site-members-can-share-but-can-t-remove-share-permissions/m-p/169659
But, we are unable to see or remove people on the same tenant that has been given access to a document. Well, we can see the user who got access if we go to advanced settings, but we cant remove individual people in the same organization.
It works as a charm when we share outside our organization - we are able to see who got access and can remove the access without having to enter advanced settings.
Currently the only way we are able to remove access to a shared file is to remove everyone's access and give back access to those in need, but I'm guessing this will be a bit tiresome after a while.
Is there anyone else who have noticed the same and have an issue with this?
Br, Thomas H
9 Replies
Hi, I am the member of a private teams channel. Documents hosted in Sharepoint. I gave someone who is not on the teams channel a direct edit access to a file.
I realized later that it should have been view access. That person does not know and I want to remove the access. It is not allowing me to change the access to view or remove the access. Why is that?- Tested this scenario, it shows people in your org that have access through a link, and when that link gets removed the people accessing go along with it. This is how it should work since the link is anonymous usually in nature.
Are you using it differently to get this scenario?We know that this is how it currently works, but the company I'm currently working with have people leaving and joining teams. When they leave the team they don't want them to longer have access to the file, and they don't want everyone on the said team to be able to see it.
So, therefore, they need to give specific permissions to people.
As an example: If they have 70 members in a team and give 15 people access to view the confidential file, they have to remove everyone and resubmit the new link to the others if one leaves the team and shall no longer have access to said file.
What are other companies doing in this scenario?- You need to not use the "Share" button and manually add people to the files using advanced on manage access. Then those users can see the documents / folders in the library while browsing. You used to be able to get direct links to files by right click and copy link but all this does is create sharing links which defeats the purpose.
In that case you have to navigate to the folder the file is in. Copy the URL from browser, then add the files name to it, this will give you a direct link to the file so that those that ahve access can directly link to a file.
