Forum Discussion
Task List Item-level Permissions Setting
It is pretty simple to create a SharePoint Designer workflow to change permissions and send an email. You would have to create it as a SP2010 workflow since the Impersonation step was removed from SP2013 workflows. This should be good for a few years, but SharePoint Designer has a terminal lifecycle, so for longer term solutions you may want to investigate another approach. Also an impersonation step runs as the person who published the workflow, I recommend using a dedicated account.
You should potentially reconsider your options a bit here.
Creating unique item level permission is somehtign that could kill over your list. unique permissions ofr each item isn't going to work on the long run.
When you are taling about documents you could create unique folders for each unique permission ( e.g. the folders would be the assigned to ) and then you only need to set unique permissions on each folder.
Back onto your question. How are you updating the permissions? Are you using a workflow/Flow?
Hi,
This is actually something which one of my Site Admins is trying to achieve, it confused me a little bit hence posting on this community.
Okay thank you for confirming, I wasn't aware that creating unique item level permissions could cause issues.
One of my admins is using a Custom List therefore documents aren't used in this situation. However if i was using a Document Library i'd definatley use unique permissions.
The admin is updating the Item-level Permissions via Task List > List Settings > Advanced Settings > Item-level Permission. He has also amended site permissions by creating a new permission level based off the 'Edit' permission group.