Forum Discussion
SharePoint Online: What Happens to Sub Sites if You Delete the Parent Site?
- There is nothing "mini" about the site collections Groups get! From a feature perspective, they are the same as the site collections provisioned by IT - but they get a modern SharePoint team site. If your teams are able to provision their own Groups, then it is possible that what your IT department has provisioned for you might be a classic "publishing" site, which is oriented towards communication rather than collaboration (think small number of authors and large number of readers). If your goal in creating sub-sites is to create a site for each of your teams to collaborate, then the best "future proof" approach is to configure these sites the way your PMs are doing - as Office 365 Groups (which then allows the teams to use Microsoft Teams). You can "connect" your individual PM sites in a variety of ways. Depending on how many teams you manage, you might find the quickest "no code" way is to create a hyperlink to the team sites on a page in your "parent" site. But you need to think about what outcomes you are going for as well. If the goal is to be more aware of what is happening in these projects, then you have two additional good options "out of the box." (You can do all these things - they are not mutually exclusive.) First, assuming that you Follow these sites, SharePoint home provides a great way to see the most recent activity in these sites from a single "front door." Second, if you create an expectation that your PMs will post major accomplishments as news pages on their team sites, SharePoint home will also show you a "roll up" of the news posts from the sites you are following - both online and in the mobile app. This second approach requires establishing some conventions and norms for your teams - which is always a good idea. (I have written several blog posts about this. Here is the most recent: http://www.networkworld.com/article/3179768/cloud-computing/10-tips-to-get-started-with-microsoft-teams.html) All of this being said, it's really hard to give specific guidance without knowing exactly what you are trying to accomplish. Hopefully, this will help!
Thank you so much for the advice SusanHanley!
My IT department recently provisioned a single SharePoint Online site for my R&D group. All I received is 1 single site collection (with the ability to build out pages, subsites, etc. underneath). How can I split what I have into multiple site collections without going back to my IT department to have them set up other SharePoint instances for me????
My project managers are starting to use Groups / Teams; and with each comes with their own dedicated mini SharePoint site collection. I would love some way to somehow connect my SharePoint Online site collection(s) and their Teams SharePoint project sites so that we could search content cross the different site collections. Any pointers you could share on that front would also be a HUGE help!
Thank you in advance!!!!
Doug
- There is nothing "mini" about the site collections Groups get! From a feature perspective, they are the same as the site collections provisioned by IT - but they get a modern SharePoint team site. If your teams are able to provision their own Groups, then it is possible that what your IT department has provisioned for you might be a classic "publishing" site, which is oriented towards communication rather than collaboration (think small number of authors and large number of readers). If your goal in creating sub-sites is to create a site for each of your teams to collaborate, then the best "future proof" approach is to configure these sites the way your PMs are doing - as Office 365 Groups (which then allows the teams to use Microsoft Teams). You can "connect" your individual PM sites in a variety of ways. Depending on how many teams you manage, you might find the quickest "no code" way is to create a hyperlink to the team sites on a page in your "parent" site. But you need to think about what outcomes you are going for as well. If the goal is to be more aware of what is happening in these projects, then you have two additional good options "out of the box." (You can do all these things - they are not mutually exclusive.) First, assuming that you Follow these sites, SharePoint home provides a great way to see the most recent activity in these sites from a single "front door." Second, if you create an expectation that your PMs will post major accomplishments as news pages on their team sites, SharePoint home will also show you a "roll up" of the news posts from the sites you are following - both online and in the mobile app. This second approach requires establishing some conventions and norms for your teams - which is always a good idea. (I have written several blog posts about this. Here is the most recent: http://www.networkworld.com/article/3179768/cloud-computing/10-tips-to-get-started-with-microsoft-teams.html) All of this being said, it's really hard to give specific guidance without knowing exactly what you are trying to accomplish. Hopefully, this will help!
Great reply SusanHanley!! And, you wrote an outstanding blog (the link you posted) that outlined tips for getting started with Microsoft Teams...well done.
The goal / objective for us provisioning a new SharePoint Online site enable my Global Snacks R&D department at my company (PepsiCo) to:
- Equip my many project teams with an content management solution for them to use on their projects to effectively store, pass, share, read project documentation. Yes, I am starting to realize that Microsoft Teams may be the better route for this now that it is GA. NOTE: despite the size of our organization, we don't have a viable option to support our project's documentation storage and flexibility....resulting in our project teams defaulting to store project-critical documentation on their laptops and email versions to teammembers as required. Definitly not effective, efficient, or productive.
- To give Global Snacks R&D a "one-stop-shop" for all employees to be able to execute google-like searches to see 1) inflight project documents, 2) archived project content, 3) strategy documents, 4) any other goverance documents, etc.
We have the 1 SharePoint Online site and going forward my project PMs will be creating their individual Team's sites. How can I configure our SharePoint Online site to be able to search across all of our project's team sites given they are their own siloed sharepoint subsites (connected to their teams)????
I like your idea of establishing hyperlinks to project team sites (Teams) from our SharePoint Online site; however the 2 negatives I see with that approach include:
- Someone who is searching for documents stored on a project team's sharepoint site who is not part of the 999 max people given access to the Team's sharepoint will not be able to retrieve the files
- When executing a search in the SharePoint online site, it will not pull back documentation from Teams sharepoints because they are purely hyperlinks to other site collections....is there a way for me to configure my search easily (out of the box) so that search is able to not only search the SharePoint Online site structure (site collection...down through the subsites) but other site structures out there?
Thanks again,
Doug
- The enterprise search center in SPO is intended to allow to search across all your SPO deployment what should include Teams (SharePoint sites linked to Teams)
