Forum Discussion
Sharepoint columns sync with File Explorer view, or an alternative option
You're just asking for trouble and there are absolutely no benefits at all!
Scrap that crap and start from SharePoint or shortcuts to SharePoint in OneDrive online instead!
Johan Stenberg Thank you Johan and others. Found it. WHY use File Explorer? Not sure what trouble I'd see by using it, but here are a few reasons:
- I am not always online to attach to my sharepoint files. The "synching" does not always work - synching has synched the wrong file and set me back.
- Sharepoint works well on an intranet - but most of the people I work with are not in our organization, some of them are not "Microsoft shops" and sharepoint access is intermittent; we are left with having to email a document back and forth.
- I work on documents with others, and as I'm writing, editing, changing, I don't always want my work public. Some initial work and much wordsmithing is not necessary to track.
- Though Sharepoint has "revert" to earlier versions, I like to keep some of the drafts ver 1.0,1.5, 2.0 etc. intact as complete documents for future reference.
- Yes we can give the complete docs different filenames with versions - and we do, but the final doc and maybe a last draft can sit in Sharepoint, not all 10 or 20 or however many draft versions.
- Working with multiple authors, a document can become unreadable with all changes tracked.
- Sometimes it's helpful, even necessary, to compare an earlier draft or two side by side with a recent draft. Especially when working with multiple authors.
- Especially true for budget worksheets, or datasets.
- Provenance can have legal ramifications.
- Getting close to a final version, the Sharepoint versions of files changes or DESTROYs formatting. Sharepoint files don't have the same format options that the applications have... especially for book length documents or excel workbooks with complex features. This is one of the biggest detriments.
Further some of us use other productivity apps besides MS apps- It's a couple extra steps to convert from/to sharepoint.
This is all the crap I'm not willing to scrap!
My guess is that Microsoft programmers/developers are just that - and not writers or project managers or people who need both privacy for some documents and complex document formatting.
Last note - the MS world is way overbuilt. Too many different visions. What the heck is the difference between and the need for Sharepoint, AND OneDrive, AND MS Teams desktop app files areas, AND MS Teams online web version? Not all of them work all of the time. Sometimes files just don't display. Why are attachments saved in some system generated folder that I do not want to keep? Is it necessary to Manage Teams, and Outlook Groups & Contact Lists separately? I so miss the simplicity of google workspace, (drive & meeting).
- MalonsoHHSAApr 30, 2024Copper Contributor
solson550 I agree on all accounts. File Explorer is a must even with the cloud because it gives more flexibility for manipulating files. I am joining this thread in hopes there is a solution. Best! Michelle