Forum Discussion

Copper Contributor

Dec 26, 2017

SharePoint allert

How is it possible to advise anyone on a groups about a file that it’s modified or to ask him to open it? Is it the email the right tools? Any other idea?

Silver Contributor

Dec 26, 2017

Not sure to understand what you want to achieve...

Anyway, a Flow gives you a lot of possibilities: IMHO it is the most flexible tool you can use OOTB.

Mirko Puccio

Copper Contributor

Dec 26, 2017

Sorry I m not an expert.

I try to explain better

If I ve on my Group 25 people and today I would like to ask to member A to give me a feedback about the new version of the file, and tomorrow I need to ask it to another member of the Group I have to setup 2 flow. Is it right?

Salvatore Biscari
Silver Contributor
Dec 26, 2017
If you want, you can trigger a Flow when a condition is satisfied.

Which is the condition for alerting a member and not the others?
- Mirko Puccio
  Copper Contributor
  Dec 26, 2017
  There is not a standard condition.
  
  It depends from the activity made on the file
  - Salvatore Biscari
    Silver Contributor
    Dec 26, 2017
    Then I am afraid that you cannot automate the workflow...
    
    If you cannot specify a condition beforehand, you cannot choose automatically a specific user to notify.
    
    So your only possibility appears to notify all users and let each of them choose to answer or not.
    
    Makes sense?
Matt Coats
Iron Contributor
Dec 26, 2017
I think you're looking for Flow's basic approval workflow. Open up Flow, look for template Flows, and find one for SharePoint approvals. I think the template is built for a List trigger, but you'll be able to change it to a Document Library.