Depreciation of 'Shared with us' on Group Sites
In leu of the latest update to the document library on groups sites showing 'In channels' and 'In site library' sections, the 'Shared with us' menu item that allowed you to locate any resources shared with the group centrally has been removed. After contacting Microsoft support, they indicated that this feature is being depreciated. There has been no admin notifications, timeline, or indication of how users are expected to locate resources shared with the group from the group context. My question is what next? It cant be logical to just drop a feature that supported collaborative working without a viable alternative. The expectation can't be to direct people to Onedrive to find these in the share section there...it defeats the concept of group-centric working and going to one place to locate everything to do with that group.
Sharepoint Online External Group
Hi, We currently have a Sharepoint 2013 foundation server that we run our small intranet on. We are a small group of companies (3) and each company has their own AD and Tenet on Azure AD. There are about 200 users in total. I have been trialling the Sharepoint Migration tool to migrate over the current intranet which seems a bit buggy but I think it will be enough with a bit of work to do a like for like. It seems pretty straight forward to add in my current users in the org that the Sharepoint site is hosted in. however, I also need to add in all of the other users from the 2 external organisations so they can see the site. Is there a simpler way to do this other than have to add in 130 users manually? Ideally, I was hoping to be able to just apply a group that was created in each external org to the sharepoint site but that doesnt seem possible. Previously (or currently, I should say) as we have forest trusts in place on premises, its pretty easy to do this but now we are moving to the cloud it doesnt seem like it is possible? thanks, Paul
Customize Site Webpart
I've been asked to look into the possibility of surfacing our MS Teams SPO sites/Groups on a page in SPO. The Sites Webpart kind of does this, but its not able to show all o365 groups/Teams that im connected to. I though this would be some sort of Search query but I haven't done many in SP2013 much less SPO. Is this possible with custom code or webparts?
Breaking Inheriting Permissions and creating groups
Hello everyone, I am trying to control access to folders from specific user. So I created a library and "stopped inheriting permissions", my plan was to create groups with different access levels and add different users within. But as I was about to do this, I ran into an issue, I realized that groups are created at the site level and because of this, the groups will also have access to the other Libraries I have within the same site...which is something I do not want and is risky. The only option I see so far is to add individual users into the Library and then restrict each folder to each user individually. But the issue is that this will not work in the long run. Is there any other way to do this that anyone is aware of? Thank you all. The image below shows I am only able to aSharePoint sites vs. Site Collections - CONFUSED!
So, SharePoint sites vs. Site Collections has completely baffled me despite reading endless articles and watching many videos! As a very advanced end user, with very little admin. experience, I've recently been given the taskof sorting out the existing O365 SharePoint sites / hierarchy in my new company *HURRAH*. However, I'm utterly confused! Here's what I know: All sites / sub-sites to date appear to have been setup in a single site collection (https://<mycompany>.sharepoint.com/) - I've checked this via SharePoint Admin Centre and SiteManager. All sites setup to previously appear to be'old-style' team sites with 10 or so directly under the root (https://<mycompany>.sharepoint.com/<site name>/). There are then various levels of sub-site beneath these 10. When I go to the Office 365 home page (https://www.office.com/), click the SharePoint tile and then the '+ Create Site' button it unexpectedly appears to create a new Site Collection underhttps://<mycompany>.sharepoint.com/sites/<site name>/. If I go to the SharePoint Admin Centre and create a new site collection, it creates it underhttps://<mycompany>.sharepoint.com/sites/<site name>/. So, my questions are: When Igo to O365 > SharePoint > '+ Create Site', is it creating a SharePoint Site Collection, just a Site or something else entirely (e.g. Site Collection with all the other new Groups functionality thrown in). If I'd like to create 3 'buckets' into which all new and existing content could be put, what should I be using (Site collections, Sites, Groups, something else ...)? The buckets I'd like are: Operations (for internal employee use only; with 3 subsites (e.g. Finance; HR; Marketing). Associates (for use by employees or external consultants who have been provided with an Office 365 account by my company; with no subsites). Projects (for sharing project documentation with external clients; with a separate site / subsite for each project). If I'd like to restructure all the existing sites (which are currently in a single site collection) so that they are in the 3 'buckets' above how do I best go about this? When I'm creating new 'sites', what should I be using?: Create Site option on SharePoint homepage. New > Site in SiteManager. Something else. I appreciate that this is a lot of questions, but I've done a lot of reading, watching videos and viewing webinars and I'm at a loss! Thanks in advance for any help you can provide! OzJSON list formatting to show/hide items based on SharePoint group membership
Hoping someone can confirm something for me. Here is the scenario: I have a SharePoint list with a 'Managers' column (type: Person/Group). I have created a SharePoint group called 'Managers SP Group'. I have created an Office 365 group called 'Managers'. I have added 'Managers' to the 'Managers SP Group'. The list is populated with items, and the 'Managers' column is populated with SharePoint groups e.g. 'Managers SP Group'. I want to create a custom view using JSON formatting that shows/hides items in the list based on whether the user viewing the list is a member of 'Managers SP Group' Question: a) Is this possible? b) If so, what is the JSON required? I know that if I used a person column populated with single users it is as follows: "display": "=if([$Managers.email] == me ,'','none') ...but I don't know what this would be for using a group. Hope someone can help! Thanks
Need help with Groups in SharePoint, please
Hello SharePoint community! My Background: I'm fairly new to SharePoint and Office 365, I've been cramming as much information as possible in the past few days. I've also been learning PowerShell as rapidly as possible. All of it is very big to take in, this is such an interesting part of the Software world. I'm newly hired to a tech company that is working on a PowerApp with Office 365 (mobile app) that interacts with SharePoint. It lets users file reports that get turned into documents hosted by SharePoint Sites. The users are generally older folks who are fairly new to technology, so the app has to be as user friendly as possible. My Situation: I'm tasked with finding out a way to automate permissions for users and groups for SharePoint. When there is a new event, we have 30-100 users (new and existing users) who need access to a SharePoint Site and specific Subsites and Folders. I need to be managing these permissions with a co-worker, and we desperately need a way to automate this process. So far my co-worker who is the creator of the app/site has been managing this by herself, which has been a lot of work. She's had to go into each site/folder and add/change permissions for each individual user. I am tasked with learning groups so we can automate this process. So far what I know is that there are different kinds of groups, such as Security groups, Teams groups, Assigned groups, Dynamic groups, and Distribution lists. My Questions: How do I use Groups in order to best manage large amounts of users; make sure they have the right permissions to access the right Sharepoint Site, subsites, and folders? How do I automate this process as much as possible so we can manage users in bulk? For Example: An Event Leader gives us a list of 20 new users and 50 existing users to be added for a new Event. They all need permissions for a new set of folders created for that event, as well as existing folders. My Limitations: We are not able to buy expensive Azure licenses for hundreds of people in order to use Dynamic groups. I know Azure AD is involved with the security side of Microsoft products, but I'm still new so I don't know how everything works exactly. Closing Statement: I am someone learning PowerShell and Office 365, so every bit of help is appreciated. I am willing to troubleshoot, research, and learn whatever I need to in order to best complete the task. Thank you all for your time ❤️ Edit: Fixing typos Update for Clarification: All of the files and folders are confidential and should only be accessed by the users involved with the specific event related to those files and folders. A user should not be able to access files and folders off events/groups that they're not apart of.
