Forum Discussion
Prevent deletion of SharePoint files
- You need to create a new permission role and assign that to users. Go to the SharePoint site permissions, it's under advanced on the home page. Add a role and select just the permissions the user needs and not delete. Now go to library and change the user group permissions to that new role.
I agree but users always need to delete the files, you just need to train them also you are able to recover all the files after deletion.
- You are right. I used Views to prevent users from deleting files from others. The ability to recover after deleting a file is also reassuring. Thanks.
Great tip. Noticed one drawback though. The ability to rename files is linked to the Delete permission. When you remove the Delete permission, the user can't rename files anymore either.
- That should only require edit rights as it's a property. Maybe someone at Microsoft can confirm this.
Sure, with the Edit right, you can edit the file or modify its metadata no problem. However, by renaming it, it seems the system must delete one version to re-create the new version with the new name. This must be done with the Delete right.
There has been some discussion on that:
https://sharepoint.stackexchange.com/questions/255781/permission-level-which-doesnt-allow-renaming-file-in-document-library
Forced me to do a few acrobatics in my application cause I wanted to prevent users from deleting their files (and those contributed by others) but also allow them to rename the file.
R.
Alan MarshallThanks for your help, much appreciated.
The setting is under Site settings > Site permissions > Permission levels.
ashmelburnian I'm not seeing the Manage options on our SharePoint sites. We are on a Government Tenant, so I'm wondering if that feature just isn't available yet or if it is something we can add to the menu.
- Hi Jilian,
I had the same problem. Not sure if this actually fixed but I added myself to the individual site as an additional admin and the referenced Permissions levels tab appeared after 15 minutes or so. Go figure.
Alan Marshall~ Thanks for pointing that out. I forgot that was possible.
ashmelburnian ~ Sorry if I led you astray.
