I know it is possible to set files to open in client applications when opening up a file from a SharePoint library, but is it possible to set that as default behavior when opening a file from a shared link? I have set the site collection default to open in client application and library setting to open in client application but when I send a co worker a shareable link out of sharepoint it will only open in the web version.
You can't set Shared Links to open directly in Client Application. You will have to manually create a link in below format and share it to open in client application.
That was what I suggested in this thread back in 2018 - however, since then links are auto-converted to not show the path by default but to be more human friendly to read, making this workaround a little more cumbersome. On the other hand, at least on our tenant the links now open in desktop apps even if the url ends with web=1 (so in our case the problem is really solved)
natanz I found the same thing. When deleting the ?web=1 part, Chrome responds with "Save as....", whereas Edge asks if I want to open in Excel (read-only), but with the option to read/write.
Annoying to have to switch to Edge for this. It worked differently in Chrome a few months ago.
Personally I think every possible way to open a document in SharePoint (or other apps like Teams etc) should be default to open in client application - The user experience in the online version is simply too poor to even consider in most cases. I cannot understand why MS has chosen to force users into a bad experience.
However a relatively simple workaround for this is to (from within the Office app) go to "file" and then click "copy path" button. Paste the copied link into your email, Teams chat or wherever you want to share it and then remove the "?web=1" part at the end.
Just posted on this same issue at https://techcommunity.microsoft.com/t5/office-365/links-to-sharepoint-document-in-excel-opens-in-browser/m-p/183028 "I just shared an excel document stored on SharePoint link in Teams chat and it downloads the file. I added the "?Web=1" after having to go into edit mode and create a link and that works to open in the browser. WHY DOES THE LINK DOWNLOAD AND NOT OPEN IN THE NATIVE APP? This is really getting frustrating. I tried the "ms-excel:ofe|u|" prefix and the link creator said it was not a valid link and would not let me even try it. Any help appreciated. I agree with another poster that having to add extensions and prefixes cannot be sustainable, either. Behavior of the link should not be based on settings in individual systems either for collaboration."
Thank you but this seems to only give you the option to open the files in MS Word as a read-only version instead of working with the live version saved on the site.
Ok that's interesting. For us this trick works well. It do opens as read-only but if we click "edit document" on the yellow ribbon, make changes and save. those changes will be saved in the original document on SharePoint.
You can't set Shared Links to open directly in Client Application. You will have to manually create a link in below format and share it to open in client application.
I have been trying to use this format URL with URI prefix on text in a text field in a sharepoint list, and the link always fails. Sharepoint seems to remove the entire url. Am i doing something wrong?
This may be confusing, but let's put it this way, in a multiline rich text field i put the link
Thanks for the tip, yet I try and use it, upon clicking on the link, I've got the message "This action couldn't be performed because Office doesn't recognize the command it was given"... :-(
I double-check the syntax and it seems correct. Any idea what is going wrong, please?
Well, I actually found the issue myself. I was giving the path and name of a ".ppt" document instead of a ".doc" document, after the command... I replaced with a ".doc" and it works. Great!
This brings me to share the fact that the hint also works with PowerPoint, as long as you use the command "ms-powerpoint:ofe|u|" before the file name...
Well, if I (from within an office app) go to "file" and then click "copy path" (circled in blue in the attached pic). Then I can paste this link into e.g. Outlook and remove the trailing "?web=1" then, at least for me, it will open in the client app.
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I know it is possible to set files to open in client applications when opening up a file from a SharePoint library, but is it possible to set that as default behavior when opening a file from a shared link? I have set the site collection default to open in client application and library setting to open in client application but when I send a co worker a shareable link out of sharepoint it will only open in the web version.
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I know it is possible to set files to open in client applications when opening up a file from a SharePoint library, but is it possible to set that as default behavior when opening a file from a shared link? I have set the site collection default to open in client application and library setting to open in client application but when I send a co worker a shareable link out of sharepoint it will only open in the web version.
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Change web=1 to web=0
Problem solved 😊","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"79","kudosSumWeight":0,"postTime":"2021-10-19T05:44:50.091-07:00","lastPublishTime":"2021-10-19T05:44:50.091-07:00","metrics":{"__typename":"MessageMetrics","views":11798},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:Content_Management/category:products-services/category:communities/community:gxcuf89792board:SharePoint_General/message:202872/message:2860789","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwzfDEzMjowfGludCwyODYwODExLDI4NjA4MTE","node":{"__ref":"ForumReplyMessage:message:2860811"}}]},"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"customFields":[]},"ModerationData:moderation_data:2860811":{"__typename":"ModerationData","id":"moderation_data:2860811","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:2860811":{"__typename":"ForumReplyMessage","uid":2860811,"id":"message:2860811","revisionNum":1,"author":{"__ref":"User:user:116192"},"readOnly":false,"repliesCount":2,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"parent":{"__ref":"ForumReplyMessage:message:2860789"},"conversation":{"__ref":"Conversation:conversation:202872"},"subject":"Re: Open in client application when sharing link","moderationData":{"__ref":"ModerationData:moderation_data:2860811"},"body":"That was what I suggested in this thread back in 2018 - however, since then links are auto-converted to not show the path by default but to be more human friendly to read, making this workaround a little more cumbersome. On the other hand, at least on our tenant the links now open in desktop apps even if the url ends with web=1 (so in our case the problem is really solved)","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"postTime":"2021-10-19T05:53:13.381-07:00","lastPublishTime":"2021-10-19T05:53:13.381-07:00","metrics":{"__typename":"MessageMetrics","views":11741},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:Content_Management/category:products-services/category:communities/community:gxcuf89792board:SharePoint_General/message:202872/message:2860811","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuMXwyLjF8aXwxfDEzMjowfGludCwyODYwODUzLDI4NjA4NTM","node":{"__ref":"ForumReplyMessage:message:2860853"}}]},"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"customFields":[]},"ModerationData:moderation_data:2860853":{"__typename":"ModerationData","id":"moderation_data:2860853","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:2860853":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:536354"},"id":"message:2860853","revisionNum":3,"uid":2860853,"depth":3,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"parent":{"__ref":"ForumReplyMessage:message:2860811"},"conversation":{"__ref":"Conversation:conversation:202872"},"subject":"Re: Open in client application when sharing link","moderationData":{"__ref":"ModerationData:moderation_data:2860853"},"body":"
Yeah I was looking cause I just encountered this issue. However when I delete web=1 entirely it didn't work for me. But it inspired me 😉
I copy link from SharePoint and paste it with Shift + Ctrl + V (this makes it paste normal link) and change web=1 to 0 and it works.
Our SharePoint unfortunately still defaults to web app instead of desktop.
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natanz I found the same thing. When deleting the ?web=1 part, Chrome responds with \"Save as....\", whereas Edge asks if I want to open in Excel (read-only), but with the option to read/write.
Annoying to have to switch to Edge for this. It worked differently in Chrome a few months ago.
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Personally I think every possible way to open a document in SharePoint (or other apps like Teams etc) should be default to open in client application - The user experience in the online version is simply too poor to even consider in most cases. I cannot understand why MS has chosen to force users into a bad experience.
However a relatively simple workaround for this is to (from within the Office app) go to \"file\" and then click \"copy path\" button. Paste the copied link into your email, Teams chat or wherever you want to share it and then remove the \"?web=1\" part at the end.
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To clarify, the steps are
File
Info
Copy Path
etc.
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AaBlu I have copied the \"Direct Link\" and although i shared it to ANONYMOUS its still giving \"Access Denied\" message.
i want to host a PDF file and provide link to public anonymously
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Erik Wettergren I totally agree. Poor experience here. It creates a lot of friction...
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Just posted on this same issue at https://techcommunity.microsoft.com/t5/office-365/links-to-sharepoint-document-in-excel-opens-in-browser/m-p/183028 \"I just shared an excel document stored on SharePoint link in Teams chat and it downloads the file. I added the \"?Web=1\" after having to go into edit mode and create a link and that works to open in the browser. WHY DOES THE LINK DOWNLOAD AND NOT OPEN IN THE NATIVE APP? This is really getting frustrating. I tried the \"ms-excel:ofe|u|\" prefix and the link creator said it was not a valid link and would not let me even try it. Any help appreciated. I agree with another poster that having to add extensions and prefixes cannot be sustainable, either. Behavior of the link should not be based on settings in individual systems either for collaboration.\"
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For us this trick works well. It do opens as read-only but if we click \"edit document\" on the yellow ribbon, make changes and save. those changes will be saved in the original document on SharePoint.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"repliesCount":0,"postTime":"2019-01-25T02:27:42.948-08:00","lastPublishTime":"2019-01-25T02:27:42.948-08:00","metrics":{"__typename":"MessageMetrics","views":143647},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"solution":false,"entityType":"FORUM_REPLY","eventPath":"category:Content_Management/category:products-services/category:communities/community:gxcuf89792board:SharePoint_General/message:202872/message:325487","customFields":[],"attachments":{"__typename":"AttachmentConnection","edges":[],"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}}},"ModerationData:moderation_data:202938":{"__typename":"ModerationData","id":"moderation_data:202938","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"AcceptedSolutionMessage:message:202938":{"__typename":"AcceptedSolutionMessage","uid":202938,"id":"message:202938","revisionNum":1,"author":{"__ref":"User:user:-1"},"readOnly":false,"repliesCount":10,"depth":1,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:SharePoint_General"},"parent":{"__ref":"ForumTopicMessage:message:202872"},"conversation":{"__ref":"Conversation:conversation:202872"},"subject":"Re: Open in client application when sharing link","moderationData":{"__ref":"ModerationData:moderation_data:202938"},"body":"
You can't set Shared Links to open directly in Client Application. You will have to manually create a link in below format and share it to open in client application.
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I have been trying to use this format URL with URI prefix on text in a text field in a sharepoint list, and the link always fails. Sharepoint seems to remove the entire url. Am i doing something wrong?
This may be confusing, but let's put it this way, in a multiline rich text field i put the link
and sharepoint will not allow that link to work. It usually trims it down to <a>Form Template</a>.
any ideas?
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Hello,
Thanks for the tip, yet I try and use it, upon clicking on the link, I've got the message \"This action couldn't be performed because Office doesn't recognize the command it was given\"... :-(
I double-check the syntax and it seems correct. Any idea what is going wrong, please?
Thanks.
JN
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Well, I actually found the issue myself. I was giving the path and name of a \".ppt\" document instead of a \".doc\" document, after the command... I replaced with a \".doc\" and it works. Great!
This brings me to share the fact that the hint also works with PowerPoint, as long as you use the command \"ms-powerpoint:ofe|u|\" before the file name...
Thanks a lot!
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How do you create the link which prompts the user to open in client application?
I tried copying the start of your example but it doesn't work.
Many Thanks
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Well, if I (from within an office app) go to \"file\" and then click \"copy path\" (circled in blue in the attached pic). Then I can paste this link into e.g. Outlook and remove the trailing \"?web=1\" then, at least for me, it will open in the client app.
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