Forum Discussion
Large document libraries in SharePoint Online
I would recommend categorizing the opportunities into some type of logical structure (industry, region, client type etc), then putting subsites for the top level of the category, libraries for the opportunities and document sets for each opportunity to contain the files. Doc Sets are an advanced type of folder that provides some additional metadata which can be inherited by the files in it which can facilitate future searching.
I don't think that there is an actual limit to the number of libraries in a site, but navigation techniques impose some practical limits that should be considered (i.e, if you have 100 libraries, it is very difficult to find the one you want:)
Hi Dean_Gross,
Thank you for these information’s.
I think we have to split the folders on anything else (Customer Name / Number…).
But for the user is it hard to find the right folder in these complex structure.
The idea is to split these and create a list with all information’s about the opportunity and the user can search this list and find the right folder or subfolder.
Also the user can go over a link directly to the folder.
Then we have no problem with a lot of libraries.
I knew the use of document set and it is very useful.
But in the moment these feature is only available in the old library experience.
We use the new experience and the user know how to work with it – we can’t go back to the old one.
I hope MS is switching here also to the new experience.
Did you know when it is on the roadmap – I only see a user voice for it.