Forum Discussion
Large document libraries in SharePoint Online
Document set is really useful in such situation where you have to group content based on customer. It would be easier to find sets and move them to another document library if and when needed based on the metadata/customer. I think you achieve this through code and also through workflow. Some information about the document set:
http://Document set is really useful in such situation where you have to group content based on customers. It would be easier to find sets and move them to another document library if and when needed. I think you achieve this through code and also through workflow. Some information about the document set https
https://en.share-gate.com/blog/document-sets-making-your-metadata-shine
I also wonder since you will be moving content around the links will change and if it would be useful to activate https://support.office.com/en-gb/article/Activate-and-configure-Document-IDs-in-a-site-collection-66345c77-f079-4104-ac7a-e25826849306 feature.
- Well, I will add here that a Document Library can store millions of documents...so the question you have to do yourself is about when you expect to reach those limits. On the other hand, taking into account we are talking here about CRM Online and SPO integration, to me it does not sounds good to create sites for CRM entities or even a document library per CRM entity...if the default integration is designed in that way, then you should carefully think about this. What you could think is on designing a solution to move closed opportunities to a kind of Archive so you don't have so much information in the document library integrated with CRM
Hello jcgonzalezmartin,
Thank you for your Reply.
The limit for the amount of document in a library is actually 30 Millions – this is a lot of and when we create 100.000 document each year we can wait 30 years until we reach them. Until them I’m retired 😊
In the moment I’m checking whether it is necessary to synchronize the documents for offline use.
Then we have the need to create Libraries with a limit of 5.000 documents.
When we move old opportunity’s to another folder we have to make a refresh the link in CRM.
But I think we can do it when the state change comes from CRM.
- The 5000 limit has ben removed with the new Sync Client :-)
