Forum Discussion
How to disable the "Email" component of SharePoint Online's News Post function?
When submitting a new News Post, the button to save the post is "Post and Send". Is there any way to just make this "Post", and skip the whole sending of email alerts all together?
Thank you
12 Replies
- I agree that I'd prefer a Post option, not 'Post and send' (or maybe give me both buttons) since I don't usually send these out via email.
- Dear All on this thread, I have found the following information from my Japanese colleagues:
Perhaps we can vote up this Feedback (after translating) and share with our colleagues?
https://feedbackportal.microsoft.com/feedback/idea/a5123410-2459-ef11-b4ad-0022484d3ecc
The display of the e-mail sending screen when posting news will be operated by deploying the MC847880 update.
MC847880 After deployment, the button for posting news will be changed to [Post & Send], and a screen for sending an email notification to any user after posting news will be automatically displayed.
Since it is not mandatory to send an e-mail notification when posting news, if you do not need a notification, you can press [×] in the upper right corner of the e-mail screen and close it to post the news without sending the e-mail.
We have checked and confirmed that there is no way to roll back MC847880 and return to the previous function, or to control the pop-up launch of the email sending screen.
We apologize for not being able to meet your request, but we appreciate your understanding as the current operation.
Regarding the function to roll back the MC847880 and return to the previous display, there was a post with the same content on the "Feedback Portal" where we accept opinions and requests to our development department.
Please check the details below.
<Post >
Title: SharePoint News Template Update Address
: https://feedbackportal.microsoft.com/feedback/idea/a5123410-2459-ef11-b4ad-0022484d3ecc
--- The following is an excerpt from the post---
In (MC847880), we would like to implement the ability to turn off email sharing in all news templates and maintain the current state before the rollout.
--- More than an excerpt ---
"Feedback Portal" is a site where the staff of our development department directly confirms the opinions of our customers.
There are many functions that have been implemented by actually posting.
If you agree with the "Feedback Portal" above, you can vote by signing in with your Microsoft 365 account and clicking the "Vote" button. - Have you found a way? It seems we have just had a recent update in the past few weeks and now we cannot post a news item without it trying to send an E-mail.
I have spent years trying to change our internal information sharing mindset to stop sending E-mails and store news / announcements in a company home page to reduce E-mail traffic. Now this, so all the boomers will start getting excited and start sending unnecessary E-mails to everyone duplicating the information they have just posted. I am completely stunned by this step backwards. Whatever next? MSft will automatically print a copy of the News post, so you can easily send it via Post as well? 🤦:male_sign:Whiten100 Msft needs to roll this back. The send email option is still there under "promote" so there's zero need to add another unnecessary step to publishing. No one I know of has asked for this so why has it been added? What's the benefit?
Also the "email preview" button is strangely disabled for me-another example of Msft's disregard for ux.
mattchowell Have you tried to raise this with Msft? I do not have admin rights, as managed in Japan, and they tell me they cannot change it.
Boomers and Gen X are going mental sending everyone E-mails now which I have spent years trying to guide them away from pushing information, posting it for others to pull.
It's an unmitigated disaster, and pushed our internal communication improvements back to the 90's../ Let send loads of people E-mails!!. AAAAARRRRGGGGGGG!!!!
Another pointless, poorly communicated change ... Msft should concentrate on fixing the many bugs and poor ux of Sharepoint instead of wasting time on cr*p like this that nobody has asked for.
- Good morning.Perhaps, but the post is created as a draft and there is a page that lists all the pages of the site.”Example.Sharepoint.com/sitepages/form/allpages.aspx”From there, you can create your content and click "Publish".I think this method is probably just "publishing"... I'll contact you if I find it again.
- This would be when a user goes to New -> News Post (not News Link). It opens up an editor to make a news post! From here, you can "Post and Send", to email everyone. It's a new feature as far as I know. https://techcommunity.microsoft.com/t5/microsoft-sharepoint-blog/introducing-new-sharepoint-news-for-email-feature/
Hello!
When I saw the reply, I looked it up myself. Then I found out that:
Apparently, this feature will be rolled out by the end of September, and I have also been rolled out.
Currently, it seems that it is not possible to change it from the setting item, but apparently even if you click "Post and Send", it will Post, but it seems that the email will not be sent unless you enter the address. (Missed emails need to be changed from the site settings)
Well, this template seems to be a template that can be read by email. However, if you scroll down to the templates, you can also use the templates of the previous submission method.
It may not be well worded, but for your reference...
https://admin.microsoft.com/Adminportal/Home?ref=MessageCenter/:/messages/MC671563
