Forum Discussion

s4csurrey's avatar
s4csurrey
Brass Contributor
Sep 27, 2023

How to disable the "Email" component of SharePoint Online's News Post function?

When submitting a new News Post, the button to save the post is "Post and Send". Is there any way to just make this "Post", and skip the whole sending of email alerts all together?   Thank you
SharePoint Online
Whiten100's avatar
Whiten100
Copper Contributor
Aug 29, 2024
Have you found a way? It seems we have just had a recent update in the past few weeks and now we cannot post a news item without it trying to send an E-mail.
I have spent years trying to change our internal information sharing mindset to stop sending E-mails and store news / announcements in a company home page to reduce E-mail traffic. Now this, so all the boomers will start getting excited and start sending unnecessary E-mails to everyone duplicating the information they have just posted. I am completely stunned by this step backwards. Whatever next? MSft will automatically print a copy of the News post, so you can easily send it via Post as well? 🤦‍:male_sign:
  • mattchowell's avatar
    mattchowell
    Iron Contributor
    Aug 29, 2024

    Whiten100  Msft needs to roll this back. The send email option is still there under "promote" so there's zero need to add another unnecessary step to publishing. No one I know of has asked for this so why has it been added? What's the benefit?

    Also the "email preview" button is strangely disabled for me-another example of Msft's disregard for ux.

    • Whiten100's avatar
      Whiten100
      Copper Contributor
      Sep 05, 2024

      mattchowell Have you tried to raise this with Msft?  I do not have admin rights, as managed in Japan, and they tell me  they cannot change it.

      Boomers and Gen X are going mental sending everyone E-mails now which I have spent years trying to guide them away from pushing information, posting it for others to pull.

      It's an unmitigated disaster, and pushed our internal communication improvements back to the 90's../  Let send loads of people E-mails!!.  AAAAARRRRGGGGGGG!!!!

    • avernon2000's avatar
      avernon2000
      Copper Contributor
      Sep 03, 2024

      mattchowell Looking for a work around or way to disable this feature. I don't like not being in control of when my content is distributed. 

      • mattchowell's avatar
        mattchowell
        Iron Contributor
        Sep 03, 2024

        avernon2000I haven't found a way. Using the script editor web part you may be able to manipulate the text the button shows but I doubt it would be easy to change its behavior. One option I'm considering is telling users to create pages rather than posts, and then promoting them using the "post as news on site" option which sidesteps the annoying email pop up. The issue is that after training people to create news posts, this will cause confusion and push back.

    • Whiten100's avatar
      Whiten100
      Copper Contributor
      Aug 30, 2024
      So, from your experience there is no option to get rid of this then? Users have to click through this reminder of late 1990's mindset when we think we need to send everything by E-mail? What a complete £$%& up.

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