Forum Discussion
Document Property Demotion
Thanks Eva Vogel
Its not really the issue about permissions. The site is for internal users and they have the possibility to download documents from the site. The issue is that if they then decide to email the document to an external party then they will not know that the document contains inherited document properties, which may contain sensitive information, come from SharePoint.
I hope that makes sense?
Hello! I suggest, you could give them access to a library or list with a certain view, containing only public columns (metadata without restrictions). and with standard view your internal users get all columns (metadata) in default.
If you have created that 2 views, advice your users about the first view (for all) and the 2nd view (restricted view for external use). To be more certain, you could additionally create a new page and insert one or more webparts, where they see only the 2nd views in different lists or libraries. So they can publish files to others with the restricted column settings. So there will be e.g. a new entry like "FOR EXTERNAL USE" in your left navigation with entering that page and then they could share docs only with extern contacts. But every user must be informed about that and if they ignore it, its on their own risk and they will be held responsible for that handling.
Hope that helps. Greets, Eva