Forum Discussion
CraftyMittens42
Jun 01, 2022Copper Contributor
Document libraries - name field linked or calculated from other fields
Hello,
We're in the process of upgrading to Office365 from on-premise. I'm working on understanding SharePoint365, Teams, etc. I'd like to share a use-case which just came up and discuss the current pain points we're facing to see if anyone can provide recommendations (or how to submit a feature request).
I created a private channel in a Team to coordinate on grant applications. Since this is a private channel- a 365 Sharepoint site was created for it. We'd like to use the default document library (Shared Documents) - already mapped to files tab in Team channel to track additional grant data. I enabled/created a DocumentSet on the site, added this content type to our library, and created a new view to show these additional properties. Pain points:
- It seems there STILL isn't a way to have a meaningful Name.....
- such as:
- Have sharepoint calculate the name of an item - i.e. Name = [Field1] + "-" + [Field2]
- Create a calculated column based on Name
- Work arounds:
- I would typically create a new property- such as "Grant Number" and create a workflow in sharepoint designer to set "Grant Number" = "Name". However, I cannot do this as:
- We've disabled / don't have access to Power Automate
- Workflows / sharepoint designer are depreciated
- I would typically create a new property- such as "Grant Number" and create a workflow in sharepoint designer to set "Grant Number" = "Name". However, I cannot do this as:
- such as:
- Per folder views
- I'd like to default to a specific view to show the additional grant properties when browsing. Unfortunately, the methods listed here won't work.
- I can't change the content type of the parent folder as this is managed in Teams. I cannot find how to change this in Teams
- I'd like to default to a specific view to show the additional grant properties when browsing. Unfortunately, the methods listed here won't work.
CraftyMittens42 JFYI, SharePoint 2013 designer workflows are not yet deprecated by Microsoft. Only SP 2010 workflows are deprecated.
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