Forum Discussion
Can Metadata/labelling or classification help me?
Thanks Rachel_Davis
The idea would be this would only be assigned to a single document library and all other areas would be controlled by permissions etc...
The issue if they have a host of documents in a library in various folders and which the library is protected by permission. In every folder if they have say 100 files, 5 or 6 of these will be deamed "confidential" so instead of moving these to a differnet area or changing permissions the thought is to classify them so most people can't access them
Pn1995 Before I say anything further I must reiterate Controlling access is best done by permission management so if you can do this that will help to manage easily.Please let me know if this method works.
- Create a choice column named as "Confidentiality" and have the options such as "Public","Private". Default value being "Public"
- Create a group named as "private Document Group" and add the user who need access to the private contents.
- You can then set a workflow that if anytime the Confidentiality value = "Private" run the permission management workflow to set unique permission and give access to only the Private Group created in step 2 .
- The other condition will be Confidentiality value = "Public" do nothing as they can be accessed by the users of the library.
- But only catch is that the people who have edit rights they should not make any of such changes such as making a "Private" doc to "Public". In that case you need to have little more steps to handle that.
Please let me know if this helps.