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Stephane KLOIS's avatar
Stephane KLOIS
Copper Contributor
Mar 25, 2019
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Archives for old documents

I'm working on a project to move an entire filer (network shares) on to SharePoint. A question was raised, on the possibility to identify old documents (eg. documents not opened or modified in the last X months), then archive them automatically (or after approval). I found this post about archiving articles : https://techcommunity.microsoft.com/t5/SharePoint/New-to-SP-and-trying-to-archive-news/m-p/357899

Is there a similar functionality for files without the need to go on each files to tag them in a column ?

 

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  • Norman Young's avatar
    Norman Young
    Mar 25, 2019

    Hi Stephane KLOIS,

     

    You could create a Flow that identifies inactive files and initiates an approval workflow and then archival action.

     

    Some of the Flow items you will be interested in are: "Get past time", "Get files (properties only)", "Approval" and "Move file".

     

    This might be a feasible no-code approach to archiving inactive documents but at scale I wouldn't want to maintain all of these Flows.

     

    I hope this helps.

     

    Norm

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  • Norman Young's avatar
    Norman Young
    MVP
    Mar 25, 2019

    Hi Stephane KLOIS,

     

    You could create a Flow that identifies inactive files and initiates an approval workflow and then archival action.

     

    Some of the Flow items you will be interested in are: "Get past time", "Get files (properties only)", "Approval" and "Move file".

     

    This might be a feasible no-code approach to archiving inactive documents but at scale I wouldn't want to maintain all of these Flows.

     

    I hope this helps.

     

    Norm

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