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tcboeira
Brass Contributor
May 13, 2024
Solved

How to count messages sent from a specific mailbox

Good morning everyone!
I hope everyone is well.

 

As always, I warn you that I don't speak the language so I can help myself by using an online translator. I hope you can make me understand. If not, I am happy to explain my situation further.

 

Briefly: I need to count the number of messages sent by a specific mailbox. Report how many were sent.

 

There is the report in the Admin Center and honestly I'm still getting used to it. I assume there is some delay in generating it in relation to the data obtained. But this is a feeling.

 

What I wanted - and this could be the most complicated thing - is to use some command, which does this reading and brings me this data.

 

I tried to do some reading but in addition to not finding anything very specific, I also didn't really understand how my question would be possible.

 

I don't know if this is important information, but shipments are made in the majority - or in almost all cases - using a shared box.

 

I have a time problem. I am a resident of a region in Brazil that was hit hard by floods. rains. A true climate catastrophe. And my job is to support the teams that organize all the operations here. Therefore, I apologize if this time I do not ask for something for study and understanding but something more direct. If you can guide me - or show me the way - in a more direct way, I would be very grateful.

 

Thank you in advance for the attention that everyone can give to this issue

 

Have a good day at work everyone
Hugs

  • Are you looking for messages sent during a specific time period or? The report in the admin center will give you this data for preset periods (30-180 days), and yes, it's generated with some delay, usually 2-3 days.
    If you want more up-to-date data, use the message trace:

    Get-MessageTrace -SenderAddress email address removed for privacy reasons

    The downside is that you can only cover limited time period with it, up to 10 days:

    Get-MessageTrace -SenderAddress email address removed for privacy reasons -StartDate (Get-Date).AddDays(-10) -EndDate (Get-Date)

    Another option would be to use the Graph API or EWS to fetch the content of the Sent Items folder for the mailbox. However, it's not mandatory for sent messages to be actually saved therein, so the results might not be what you expect.

2 Replies

  • Are you looking for messages sent during a specific time period or? The report in the admin center will give you this data for preset periods (30-180 days), and yes, it's generated with some delay, usually 2-3 days.
    If you want more up-to-date data, use the message trace:

    Get-MessageTrace -SenderAddress email address removed for privacy reasons

    The downside is that you can only cover limited time period with it, up to 10 days:

    Get-MessageTrace -SenderAddress email address removed for privacy reasons -StartDate (Get-Date).AddDays(-10) -EndDate (Get-Date)

    Another option would be to use the Graph API or EWS to fetch the content of the Sent Items folder for the mailbox. However, it's not mandatory for sent messages to be actually saved therein, so the results might not be what you expect.
    • tcboeira's avatar
      tcboeira
      Brass Contributor

      Thanks for your feedback VasilMichev, thank you very much...

       

      Well, I understand the reporting issues within the Admin Center and they are always very data rich. We periodically collect data based on the reports.

       

      In my case, unfortunately they can be considered insufficient.

       

      Look: I have a box - now two - that send alert messages to different recipients, which are the focal points, local leaders to move masses, remove population from regions to try to save lives.

      In a situation that we call a public calamity - disaster - this is still, largely because of the recipients, the "best form of communication".

       

      This box has exceeded the message sending limit within 24 hours. It exceeded 10K.

      My idea is that I can generate a kind of "online" contactor. Be it Graph or "pure" Poweshell, but I run it and get the response: "100, 200, 5k, 6k messages sent" and with that I can make the necessary adjustments or guidelines, in order to avoid new blocking, blocking of the domain or even blocking the entire tenant.

       

      Right now, it's one more crisis that we don't need =P

      Returning to the solution:
      - Using "Get-MessageTrace", in the current situation it's not even a problem for 10 days as I need the last 24 hours.
      - The problem is that it brings me a limit of 1K. The alternative is to "break" into several searches. I would have to make a change at the time, but I'm not sure what time I could monitor.

       

      I did some research, and putting it together "here and there" I came up with something like this, below, but you know when you're not sure that this would be correct. So I suggest you see if this would be the closest to what I need:

       

      #Config Mail
      $MAIL = '[Aqui meu Email]'
      
      # Set the maximum number of items per query
      $maxItemsPorConsulta = 1000
      
      # Set the time range for the query (last 24 hours)
      $startDate = (Get-Date).AddHours(-24)
      $endDate = Get-Date
      
      # Initialize a variable to store the total number of items retrieved
      $totalItensRecuperados = 0
      
      # Loop as long as there are more items to retrieve
      while ($true) {
      # Execute the query based on the current time range
      $resultados = Get-MessageTrace -SenderAddress $MAIL -StartDate $startDate -EndDate $endDate -PageSize $maxItemsPorConsulta
      
      # Check for recovered items
      if ($resultados.Count -eq 0) {
      Write-Host "Nenhum item encontrado."
      break
      }
      
      # Process the results here (e.g. save to a file, process each item, etc.)
      # Update the total number of items recovered
      $totalItensRecuperados += $resultados.Count
      
      # Check if you have reached the maximum item limit
      if ($resultados.Count -lt $maxItemsPorConsulta) {
      Write-Host "Todos os itens foram recuperados."
      break
      }
      
      # Update start date for next appointment
      $startDate = $resultados[-1].Received -as [datetime]
      
      # If you wish, you can add a delay here to avoid overloading the server
      Start-Sleep -Seconds 1
      }
      
      # Display the total items recovered
      Write-Host "Total de itens recuperados: $totalItensRecuperados"

       

      The issue is that: Whenever the routine runs it will search from 24 hours back to the time the execution starts, which would mean I wouldn't have the exact query from the last 24 hours of a mailbox. At least that's what I understood.

       

      There is still the issue of Graph. If I already get lost using Powershell, imagine Graph.

      Still, I thank everyone for their support, especially you Vasil Michev.

       

      I believe I may be getting somewhere

       

      Big hug to everyone
      Best regards

Resources

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Good morning everyone!
I hope everyone is well.

 

As always, I warn you that I don't speak the language so I can help myself by using an online translator. I hope you can make me understand. If not, I am happy to explain my situation further.

 

Briefly: I need to count the number of messages sent by a specific mailbox. Report how many were sent.

 

There is the report in the Admin Center and honestly I'm still getting used to it. I assume there is some delay in generating it in relation to the data obtained. But this is a feeling.

 

What I wanted - and this could be the most complicated thing - is to use some command, which does this reading and brings me this data.

 

I tried to do some reading but in addition to not finding anything very specific, I also didn't really understand how my question would be possible.

 

I don't know if this is important information, but shipments are made in the majority - or in almost all cases - using a shared box.

 

I have a time problem. I am a resident of a region in Brazil that was hit hard by floods. rains. A true climate catastrophe. And my job is to support the teams that organize all the operations here. Therefore, I apologize if this time I do not ask for something for study and understanding but something more direct. If you can guide me - or show me the way - in a more direct way, I would be very grateful.

 

Thank you in advance for the attention that everyone can give to this issue

 

Have a good day at work everyone
Hugs

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Good morning everyone!
I hope everyone is well.

 

As always, I warn you that I don't speak the language so I can help myself by using an online translator. I hope you can make me understand. If not, I am happy to explain my situation further.

 

Briefly: I need to count the number of messages sent by a specific mailbox. Report how many were sent.

 

There is the report in the Admin Center and honestly I'm still getting used to it. I assume there is some delay in generating it in relation to the data obtained. But this is a feeling.

 

What I wanted - and this could be the most complicated thing - is to use some command, which does this reading and brings me this data.

 

I tried to do some reading but in addition to not finding anything very specific, I also didn't really understand how my question would be possible.

 

I don't know if this is important information, but shipments are made in the majority - or in almost all cases - using a shared box.

 

I have a time problem. I am a resident of a region in Brazil that was hit hard by floods. rains. A true climate catastrophe. And my job is to support the teams that organize all the operations here. Therefore, I apologize if this time I do not ask for something for study and understanding but something more direct. If you can guide me - or show me the way - in a more direct way, I would be very grateful.

 

Thank you in advance for the attention that everyone can give to this issue

 

Have a good day at work everyone
Hugs

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How to count messages sent from a specific mailbox","moderationData":{"__ref":"ModerationData:moderation_data:4138856"},"body":"Are you looking for messages sent during a specific time period or? The report in the admin center will give you this data for preset periods (30-180 days), and yes, it's generated with some delay, usually 2-3 days.
If you want more up-to-date data, use the message trace:

Get-MessageTrace -SenderAddress email address removed for privacy reasons

The downside is that you can only cover limited time period with it, up to 10 days:

Get-MessageTrace -SenderAddress email address removed for privacy reasons -StartDate (Get-Date).AddDays(-10) -EndDate (Get-Date)

Another option would be to use the Graph API or EWS to fetch the content of the Sent Items folder for the mailbox. However, it's not mandatory for sent messages to be actually saved therein, so the results might not be what you expect.","body@stripHtml({\"removeProcessingText\":false,\"removeSpoilerMarkup\":false,\"removeTocMarkup\":false,\"truncateLength\":200})@stringLength":"203","kudosSumWeight":0,"postTime":"2024-05-13T08:36:16.880-07:00","lastPublishTime":"2024-05-13T08:36:16.880-07:00","solution":true,"metrics":{"__typename":"MessageMetrics","views":4726},"visibilityScope":"PUBLIC","placeholder":false,"originalMessageForPlaceholder":null,"isEscalated":null,"entityType":"FORUM_REPLY","eventPath":"category:Outlook/category:products-services/category:communities/community:gxcuf89792board:OutlookGeneral/message:4138511/message:4138856","replies":{"__typename":"MessageConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[{"__typename":"MessageEdge","cursor":"MjUuM3wyLjF8aXwzfDEzMjowfGludCw0MTM5MjQ4LDQxMzkyNDg","node":{"__ref":"ForumReplyMessage:message:4139248"}}]},"body@stripHtml({\"removeProcessingText\":true,\"removeSpoilerMarkup\":true,\"removeTocMarkup\":true,\"truncateLength\":200})@stringLength":"203","images":{"__typename":"AssociatedImageConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"attachments":{"__typename":"AttachmentConnection","pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null},"edges":[]},"videos":{"__typename":"VideoConnection","edges":[],"totalCount":0,"pageInfo":{"__typename":"PageInfo","hasNextPage":false,"endCursor":null,"hasPreviousPage":false,"startCursor":null}},"customFields":[]},"ModerationData:moderation_data:4139248":{"__typename":"ModerationData","id":"moderation_data:4139248","status":"APPROVED","rejectReason":null,"isReportedAbuse":false,"rejectUser":null,"rejectTime":null,"rejectActorType":null},"ForumReplyMessage:message:4139248":{"__typename":"ForumReplyMessage","author":{"__ref":"User:user:1265670"},"id":"message:4139248","revisionNum":1,"uid":4139248,"depth":2,"hasGivenKudo":false,"subscribed":false,"board":{"__ref":"Forum:board:OutlookGeneral"},"parent":{"__ref":"AcceptedSolutionMessage:message:4138856"},"conversation":{"__ref":"Conversation:conversation:4138511"},"subject":"Re: How to count messages sent from a specific mailbox","moderationData":{"__ref":"ModerationData:moderation_data:4139248"},"body":"

Thanks for your feedback VasilMichev, thank you very much...

 

Well, I understand the reporting issues within the Admin Center and they are always very data rich. We periodically collect data based on the reports.

 

In my case, unfortunately they can be considered insufficient.

 

Look: I have a box - now two - that send alert messages to different recipients, which are the focal points, local leaders to move masses, remove population from regions to try to save lives.

In a situation that we call a public calamity - disaster - this is still, largely because of the recipients, the \"best form of communication\".

 

This box has exceeded the message sending limit within 24 hours. It exceeded 10K.

My idea is that I can generate a kind of \"online\" contactor. Be it Graph or \"pure\" Poweshell, but I run it and get the response: \"100, 200, 5k, 6k messages sent\" and with that I can make the necessary adjustments or guidelines, in order to avoid new blocking, blocking of the domain or even blocking the entire tenant.

 

Right now, it's one more crisis that we don't need =P

Returning to the solution:
- Using \"Get-MessageTrace\", in the current situation it's not even a problem for 10 days as I need the last 24 hours.
- The problem is that it brings me a limit of 1K. The alternative is to \"break\" into several searches. I would have to make a change at the time, but I'm not sure what time I could monitor.

 

I did some research, and putting it together \"here and there\" I came up with something like this, below, but you know when you're not sure that this would be correct. So I suggest you see if this would be the closest to what I need:

 

#Config Mail\n$MAIL = '[Aqui meu Email]'\n\n# Set the maximum number of items per query\n$maxItemsPorConsulta = 1000\n\n# Set the time range for the query (last 24 hours)\n$startDate = (Get-Date).AddHours(-24)\n$endDate = Get-Date\n\n# Initialize a variable to store the total number of items retrieved\n$totalItensRecuperados = 0\n\n# Loop as long as there are more items to retrieve\nwhile ($true) {\n# Execute the query based on the current time range\n$resultados = Get-MessageTrace -SenderAddress $MAIL -StartDate $startDate -EndDate $endDate -PageSize $maxItemsPorConsulta\n\n# Check for recovered items\nif ($resultados.Count -eq 0) {\nWrite-Host \"Nenhum item encontrado.\"\nbreak\n}\n\n# Process the results here (e.g. save to a file, process each item, etc.)\n# Update the total number of items recovered\n$totalItensRecuperados += $resultados.Count\n\n# Check if you have reached the maximum item limit\nif ($resultados.Count -lt $maxItemsPorConsulta) {\nWrite-Host \"Todos os itens foram recuperados.\"\nbreak\n}\n\n# Update start date for next appointment\n$startDate = $resultados[-1].Received -as [datetime]\n\n# If you wish, you can add a delay here to avoid overloading the server\nStart-Sleep -Seconds 1\n}\n\n# Display the total items recovered\nWrite-Host \"Total de itens recuperados: $totalItensRecuperados\"

 

The issue is that: Whenever the routine runs it will search from 24 hours back to the time the execution starts, which would mean I wouldn't have the exact query from the last 24 hours of a mailbox. At least that's what I understood.

 

There is still the issue of Graph. If I already get lost using Powershell, imagine Graph.

Still, I thank everyone for their support, especially you Vasil Michev.

 

I believe I may be getting somewhere

 

Big hug to everyone
Best regards

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