Forum Discussion
Booking 1 meeting room to book 2
I know that subject sounds odd. We have one meeting room that is capable of being split into two meeting rooms. Meeting room A is the one large room then Meeting Room B & C are the two smaller room...
I came up with a version that I quite like.
The combined/large/"A" room:
-Forward (not redirect) all bookings to the smaller rooms. A Mailbox Rule works for this.
-Block Outward Acceptance messages from room. Transport Rule required. Add large rooms to a Distribution List and target that group for blocking.
-Allow double bookings. Requires Powershell.
The split/small/"B" and "C" rooms:
-Forward (not redirect) all bookings to the large room. A Mailbox Rule works for this.
-Allow Outward Acceptance messages from room. Auto attendant required.
-Do not allow double bookings. Auto attendant required.
Booking any room automatically notifies the user of which room parts will be available or not. i.e.
-Book a small room and the booking will appear in the large, blocking it, while notifying the user only of the small room.
-Book the large/combined room and it will appear in all the small rooms, blocking them, while notifying the user only of the small rooms.
-As the large room allows double bookings, there is never a decline message from it directly.
-As the large room blocks acceptance emails there is never an acceptance message from it directly.
-If the large room booking overlaps a booking in a small room that room will decline but the other room will still accept.
-Changing a booking time re-triggers the forward and new meeting accept/declines are sent.
I think that covers it but happy to answer questions.
Cheers,
Mick
The combined/large/"A" room:
-Forward (not redirect) all bookings to the smaller rooms. A Mailbox Rule works for this.
-Block Outward Acceptance messages from room. Transport Rule required. Add large rooms to a Distribution List and target that group for blocking.
-Allow double bookings. Requires Powershell.
The split/small/"B" and "C" rooms:
-Forward (not redirect) all bookings to the large room. A Mailbox Rule works for this.
-Allow Outward Acceptance messages from room. Auto attendant required.
-Do not allow double bookings. Auto attendant required.
Booking any room automatically notifies the user of which room parts will be available or not. i.e.
-Book a small room and the booking will appear in the large, blocking it, while notifying the user only of the small room.
-Book the large/combined room and it will appear in all the small rooms, blocking them, while notifying the user only of the small rooms.
-As the large room allows double bookings, there is never a decline message from it directly.
-As the large room blocks acceptance emails there is never an acceptance message from it directly.
-If the large room booking overlaps a booking in a small room that room will decline but the other room will still accept.
-Changing a booking time re-triggers the forward and new meeting accept/declines are sent.
I think that covers it but happy to answer questions.
Cheers,
Mick
Mick / Tom ... we have the same issue - just wondering if this answer is still relevant, or if there is a new way to do it.
- Hello
Yes there is a way to do what you wish
Is a third part application that use Microsoft Graph API
The app support the linking on 2 and more rooms resources
As example
R1
R2
R3
As separate
And calculate the availability for
R1+2
R1+3
R1 +2+3
Etc etc
It’s a very easy to deploy
The costs are not high
Have a look at clebex
Kindly
Sergio
