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William_Hare's avatar
William_Hare
Copper Contributor
Dec 30, 2021
Solved

Teams meeting info in "Create a Meeting" from Outlook on Mac

I'm currently using M365 via a new Macbook, and it is generally working well.  However when I set a meeting with the "Create a Meeting" button with an email, it sends the Teams dial in info to the bo...
microsoft teams
outlook
Outlook for Mac
ChrisHoardMVP's avatar
ChrisHoardMVP
MVP
Dec 30, 2021

William_Hare 

 

Hmm, interesting. Thanks for breaking it down. Does the mac version have 'add office meeting to all meetings' in it? I ticked this in the Outlook version and if I reply with meeting or choose schedule a meeting on an email the join options are auto added to the top. Would be interesting to see if that worked on the mac.

 

 

Best, Chris

William_Hare's avatar
William_Hare
Copper Contributor
Dec 30, 2021
Under the Outlook Tab, Preferences, Calendar, there is an option to "Add online meeting to all meetings (M365 accounts only)", but when you tick that box it just defaults to having the "create Teams meeting" set by default to Yes - but it still does not give the meeting connection details, which are obviously added after it is sent (but in the wrong part of the message).
  • ChrisHoardMVP's avatar
    ChrisHoardMVP
    MVP
    Dec 30, 2021

    William_Hare 

     

    Ok. Hmm, looks like this functionality is as designed. I tried also to do it from Outlook on the Web (https://outlook.office.com) however this put the join options at the bottom. I guess there is a few workarounds

     

    1.) If Outlook for Mac is like Outlook for Windows when clicking on the cal item in the calendar there should be a button in the ribbon which shows to join meeting - like this

     

     

    2.) Get them to join the meeting from Teams > Calendar. One click join

    3.) Add a second meeting manually for direct join (only the join details, or put the join details onto a group chat, channel, email etc. to make it super easy to join

    4.) I have opened a feedback here which you can vote up on. It's unlikely Microsoft will pick it up soon given all the other priorities, but if you get others to vote on it it'll push it up the agenda

     

    Put Join Details at Top when Scheduling/Creating a Meeting from an email in Outlook · Community (microsoft.com)

     

    Hope that answers your question

     

    Best, Chris

     

    • Gilles800's avatar
      Gilles800
      Copper Contributor
      Jun 10, 2022

      ChrisHoardMVP 

      Hi Chris , I use Outlook for Mac 

      so when reply to an email and  schedule a new Outlook meeting and click on MS Teams.

      a) I do not see the Team as it says " Teams meeting details will be added after you send invitation" ' which is No problem

      b) the issue is that the person that receives the Teams invite has to scroll all the way to the bottom to find the Invite . makes it sometimes impossible or for recipient to see 

       

      how can I get the Teams to appear at the very top of the meeting invite ?

      • William_Hare's avatar
        William_Hare
        Copper Contributor
        Jun 10, 2022

        Gilles800 @Christopher Hoard 

        Same here Gilles.  I love my MacBook Pro (super fast), but MS365 is a total pain to use on it.  Outlook has reduced functionality on a Mac, and the "reply with Teams meeting" leaves recipients perplexed unless you send a line to say that the details are at the bottom of the chain (which, whatever the actual reason, is always going to reflect badly on you).

         

        A pity MS can't sort out this basic functionality.  I may just stick to Zoom.

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