Forum Discussion

Copper Contributor

Apr 02, 2020

Teams conference details auto generated with every new Outlook meeting

Hi All ! I'd like to have Teams meeting generated with every new Outlook new meeting by default so that staff are not required to click the addin. Is this available with group policy or macr...

Iron Contributor

Sep 21, 2021

I have the same requirement as you all, Dragos_YOW, @armellef and anthonyfield:

1. as a user, I want all my meetings created in Outlook to automatically be Teams meetings, whether via the Webapp, Outlook client or mobile app; or licence type. I do not want to manage this setting in my personal account or device. I want to be able to remove the Teams info if the meeting does not need to be a Teams meeting.

2. as an IT Admin, I want all meetings created in Outlook to be automatically be Teams meetings for all users. I want to make this change once, centrally.

Is there a global setting that will achieve 1 and 2?

Ed_Kerstetter

Copper Contributor

Oct 14, 2021

I can answer #1. There is a setting under Outlook client > Options > Calendar called "Add Online meeting to all meetings". When this is checked and I create a new meeting and goto add invitees, it automatically adds Teams Meetings details.

Georgeina Baker
Iron Contributor
Dec 08, 2021
Ed_Kerstetter Thank you! Much appreciated. I now see that instructions for end users to change this setting individually are set out here: https://support.microsoft.com/en-us/office/schedule-a-teams-meeting-from-outlook-883cc15c-580f-441a-92ea-0992c00a9b0f
Shubham_Singh- you'll see the screenshot you asked for here for both Outlook Online and Desktop client.
Shubham_Singh
Copper Contributor
Dec 08, 2021
Ed_Kerstetter the option "Add Online meeting to all meetings" is not visible in Outlook Client.
Please share screen shot if possible.