Forum Discussion
Schedule Teams meetings for other people without attending
Hello everyone,
I am currently managing a huge project for which I need to set up all the meetings via Teams, but I am not meant to attend all of them. For now I have to start all the meetings myself as the organiser before dropping out, which is annoying.
Is there a way for me to set up a Teams meeting in which people from my organisation (who have an Office 365 licence) and other external users (without Teams installed or an Office 365 licence) can attend without me having to start it off?
I know that I can change the meeting settings to allow everyone to bypass the lobby, but it seems at least one member of my organisation has to conncect for all the other users to be able to start the meeting. However, some of these meetings are only for external users and it doesn't start until someone from my organisation connects.
Does anyone know if what I'm asking is yet possible on Teams?
Thanks
Pierre
- This is a great question. I work for a behavioral healthcare provider. We have "schedulers" who need to setup appointments via Teams without actually attending those sessions and who should not have the Teams meeting in their Outlook calendars. In other words, they are scheduling appointments on behalf of others. The only solutions I could find are either delegating provider Outlook calendars to the schedulers, or possibly using Bookings. Were you able to come up with a good solution to schedule for other people without having it added to the scheduler's Outlook calendar?
Hi, I saw your question and I have the same issue. Did you ever figure out how to do this?
Thanks!
Frank
- Hello, just use the meeting lobby settings to decide who can enter the meeting directly without being admitted from the lobby.
https://support.microsoft.com/en-us/office/roles-in-a-teams-meeting-c16fa7d0-1666-4dde-8686-0a0bfe16e019- Hi,
Thank you for answering. It provided clarity but not the solution 🙂
I now read that "You won't be able to select someone from a different org as a presenter". So I guess I need to give this person, that I would like to admit others to join, different rights elsewhere.
Pierre-A02 Hello, are you saying this config is set using CsTeamsMeetingPolicy..
-AutoAdmittedUsers
Everyone, if you'd like to admit anonymous users by default...but it doesn't work for an anonymous to start a meeting? I'm pretty sure I've tested this behavior previously and could start a meeting with an anonymous gmail account. But, I had to wait ~48 hours for the policy to take effect.
