Forum Discussion
Removing a Meeting in a Teams Channel when the organizer is gone
4BobRandall I came across this question when I was also trying to solve the problem. None of the existing answers were very useful, but I worked out a good solution that worked for me. When you view the Calendar in the Teams application, or via your normal Outlook application, you are usually viewing your own Calendar, via the "My Calendar" view. If you are an Owner of the Teams Channel, you can access the Group Calendar via Outlook...
1. Open Outlook
2. Switch to the Calendar in the Navigation Pane (bottom left for me)
3. In the left-hand navigation, underneath the monthly view, you can select different Calendars. For me, there are top-level options of My Calendar, Team, Other Calendars, Shared Calendars, and last there is All Group Calendars. In this last item (All Group Calendars), I found the Teams Channel name, and clicking on it showed a new calendar representing the Group view.
I found the appointment in this view, where I was not the Organiser, but I was allowed to Edit/Cancel the appointment because I was a Group Owner.
I hope this helps somebody in the future...
4BobRandall I came across this question when I was also trying to solve the problem. None of the existing answers were very useful, but I worked out a good solution that worked for me. When you view the Calendar in the Teams application, or via your normal Outlook application, you are usually viewing your own Calendar, via the "My Calendar" view. If you are an Owner of the Teams Channel, you can access the Group Calendar via Outlook...
1. Open Outlook
2. Switch to the Calendar in the Navigation Pane (bottom left for me)
3. In the left-hand navigation, underneath the monthly view, you can select different Calendars. For me, there are top-level options of My Calendar, Team, Other Calendars, Shared Calendars, and last there is All Group Calendars. In this last item (All Group Calendars), I found the Teams Channel name, and clicking on it showed a new calendar representing the Group view.
I found the appointment in this view, where I was not the Organiser, but I was allowed to Edit/Cancel the appointment because I was a Group Owner.
I hope this helps somebody in the future...
PhilMarshall_AU Calendar did not show in my list. But I added it via the group email address just like adding a coworkers calendar. Then the cancel button did show in that context! Thanks for the help!
jeffj2270 the meeting I wish to cancel is attached to a channel in the team, if I add the team email as a shared calendar it does not appear. I am owner of the team, what am I missing?
Clickclickclick It has been a while since I did this, but rereading what I did, every channel has a unique email address.
PhilMarshall_AU this works, cheers!
- Hi shabadchawla,
Could you share the steps on how you managed to fix it from Phil's steps he kindly shared?
I am not able to find step 3. and proceed on.
As Phil shared:
"In the left-hand navigation, underneath the monthly view, you can select different Calendars. For me, there are top-level options of My Calendar, Team, Other Calendars, Shared Calendars, and last there is All Group Calendars."
PhilMarshall_AU Stupid detail: outlook WEB version. The desktop app doesn't allow you to add that group calendar.
Thanks for sharing this.
Only issue I see is that doing it via the Group calendar in Outlook doesn't appear to modify the Channel post about the meeting.
Clicking on the meeting in the channel shows up as "Couldn't find that event" but it doesn't show as cancelled.
So Teams is not reflecting what has been done in the Group Calendar.
Not an absolute show stopper, but not a great experience either.
